Dear [Recipient's Name],

I hope this email finds you well. I am writing to formally request a Request for Proposal (RFP) for
[Project/Service].

We have thoroughly researched your company and are impressed with your track record of delivering
high-quality solutions in this industry. We believe that your expertise and experience align perfectly with
our requirements.

Our organization is currently in need of [specific details regarding the project/service]. We have
conducted an extensive internal evaluation and have determined that an RFP is the most suitable
approach to identify the ideal partner.

In your RFP response, please ensure that you address the following key points:

1. Company Overview: Provide a comprehensive overview of your company, including industry

experience, key achievements, and a brief assessment of your core competencies.

2. Team Expertise: Show us that your team has the necessary skills and expertise to successfully execute
the project/service. Highlight relevant experiences and existing client relationships.

3. Project Implementation Plan: Detail your proposed plan for implementing the project/service,
including timelines, milestones, and potential challenges.

4. Pricing Structure: Provide a transparent pricing breakdown, including any associated costs or fees, and
mention any special considerations or discounts that may be available to us.

5. References: Please provide us with a list of references from previous clients who can verify the quality
of your work and the satisfaction of your customers.

Please note that our decision will be based on several factors, including the suitability of your proposal
to meet our specific requirements, your expertise and experience in the field, as well as cost-
effectiveness.
We kindly request that you submit your proposal no later than [deadline]. Late submissions may not be
considered. Should you have any questions or require further clarification, please do not hesitate to
contact me directly at [your email address/phone number].

Thank you in advance for considering our request. We look forward to reviewing your detailed proposal
and potentially collaborating with your esteemed organization.

Sincerely,

[Your Name]

[Your Position]

[Your Company Name]