1. The act of the institutes of Technology come into force on 13.09.

1963 vide Ministry of

Scientific Research & Cultural Affairs.

2. The Institutes of Technology Act was come into force in 19.12.1961 under Kharagpur.

3. The Institute act known as “Indian Institute of technology Bombay/Kanpur/Madras as

institutions of national importance.

4. Before this institute act the act of society was in force since 1860. After 1961 act all the
powers of society is transferred to Institute.

Institute has following powers:-

i. All property belongs to society shall comes under institute.

ii. All employee under society now comes under institute until they didn’t
accepted the alteration. If they denied than 3months notice to regular
employee and 1 month notice to other employees before termination.

iii. Add any branches of education as institute may think fit.

iv. Give honorary degrees.

v. Establish, maintain and manage halls and hostels.

vi. Maintained NCC.

vii. Make appointments to academic and other posts.

viii. Frame Statutes & Ordinance and modify if requires.

ix. Award fellowships , scholarships, Exhibitions, prizes and medals.

x. Institute shall not dispose of any immovable property without prior

approval of visitor.

5. The president of India is visitor of every Institute. He may appoint one or more persons to
review the work of any statute and hold inquiries, report to visitor and visitore may take
action.

6. Following are the authorities of an Institute:-

i. A Board of Governors.

ii. A Senate.

iii. Finance Committee.

iv. Building and works Committee.

(i)A Borad details like members/ working / duties and authority:-

Following are the members and they hold office for three (03) years from nomination date.
i. Chairman, nominated by Visitor. ( I. Chaired the meeting of Board.
II duty of him to ensure decision of board are
implemented. III In emergence may exercise the
power of board and inform of action taken by him for its approval.
IV Power to
send members for training / course outside India.
V Fix pay higher than minimum on which person appointed.
VI. Every contract for institute is made on the name of
Chairman.)

ii. The Director, ex officio. Eligible for salary (I. Appointed by the
Council with prior approval of Visitor. II He shall be principal /
executive officer of institute responsible for proper administration.
III. Submit annual reports and accounts to Board. IV As per the
provisions made for the specific purpose he shall have power to
incur expenditure. V Have power to reappropriate the funds with
different items upto 10K subject to condition no further liability
created. VI Have power to waive recover upto 500/- which is not
detected within 24 months of payment & Every such wavier
reported to Board. VII Power to write off irrecoverable losses up to
Rs. 1000 & irrecoverable value of stores lost or unserviceable due
to fiar war & tear up to Rs. 5000/- and reported to Board. VIII.
Cane fix the pay higher but not more than five increment for the
post for which appointment power vested in him. IX Power to
employee workmen paid from contingencies fund. X Power to send
members on training inside India. XI Have power to sanction
remission or reduction of rents for buildings & allocation for
temporary uses. XII Power to create temporary posts with
approval of Chairman for period not more than 02 years . XIII Will
be the HOD of Institute. XIV In case registrar is temporarily absent
for period not exceeding one month he may assign the charge to
any member of staff of registrar as he deems fit. XV In his absence
of HQ authorise Deputy Director or one of the Dens to sanction TA,
Contingencies & Medical treatment of staff & sign & counter sing
bills on his behalf. XVI. May constitute such committees as he may
consider appropriate. XVII Act as Chairman in his absence in
sudden cases. XVIII may delegate his power with the approval of
Board.)

iii. One person nominated by state government.

iv. 04 persons nominated by Council having knowledge in edu/engg.

Or science.

v. 02 professors of institute nominated by Senate. They hold office

for 02 years from the 1st day of January of the nomination year.
Eligible for salary

vi. Casual replacement of any member will for the period for whose
place they are nominated.
 vii. Any member not attended 3 consecutive meetings without leave
will be terminated.

Function of the Board.

i. Responsible for general superintendence, direction and control of

the institute and shall exercise all powers given by act and Statue
from time to time.

ii. Take decision of policy related matters/ Institute Courses/make

statues.

iii. Appoint persons to academic and other post.

iv. Consider, modify or cancel ordinances.

v. Consider & pass annual report / accounts and budget estimates

for next F.Y and submit to Council.

vi. Have power to appoint committees to exercise its powers.

Working & Meeting of the Board:-

i. The Registrar invite bodies to nominate person within reasonable

time not exceeding (08) eight weeks from the date of invitations.
Same process for casual vacancies.

ii. Borad normally meets 04 four times during a calendar year.

iii. Meeting may be called by Chairman on his own / on request of

Director / on request of not less than 03 three members of board.

iv. 06 Six member shall form a quorum of meeting.

v. All questions to discuss is taken on the basis of majority of votes.

In case of tie Chairman have a second casting vote.

vi. In absence of chairman any senior member take charge.

vii. 03 week before the meeting date written notice(by hand or by

registered post) has to be sent by registrar to all members.
Chairman may call meeting on urgent basis.

viii. 10 days before meeting agenda shall be circulated by Registrar.

One weeks before inclusion of agenda shall be submitted.

ix. Ruling of the chairman is final.

x. All decision of Borad is authenticated by Registrar signature.

(ii) Senate details like members/ working / duties and authority: -

i. The Director, ex office shall be chairman of the senate.

 ii. Deputy Director. (Assist the Director in academic & administrative
work & in maintaining liaison with other institutions of higher
learning and research.)

iii. 03 persons not being employees of institute nominated by

Chairman with consultation of Director.

iv. Not more than 06 person of staff by Chairman with consultation of

Director for period specified by Chairman.

v. Heads of the departments. / Workshop superintendent.

vi. The Librarian.

vii. One warden by rotation for period of 1 year.

Power and Function of Senate: -

i. Senate have the control & general regulation & be responsible for
the maintenance of standards.

ii. Frame & revise curricula & syllabi for courses of studies.

iii. Make arrangements for conduct of examinations appoints

examinners.

iv. Declare the results of examinations.

v. Make recommendations to the board to conferment or grant of

degrees, diplomas and other titles.

vi. Appoint advisory/ expert committees for the departments and any
other committees for specific academic matters.

vii. Make periodical review of the activities of the departments and

take appropriate action.

viii. Supervise the working of the library.

ix. Award stipends, scholarships, medals and prizes.

x. Make recommendations to the board regarding creation /

abolition of posts and their emoluments.

xi. The senate meet not less than 04 times in a year

xii. The chairman call meeting his own or on the written requisition of
not less than 20% members of the senate.

xiii. The meeting will hold on date and time convenient to chairman
with in 15 days of receipt of written requisition.

xiv. 1/3rd member of Senate form a quorum for meetings.

 xv. In absence of Director /Deputy Director senior most professors
preside the meeting.

xvi. One week before the meeting written notice of every meeting is
circulated by the registrar to every member.

xvii. Ruling of the chairman is final.

(iii) Finance Committee: -

i. The Chairman, ex officio shall be the Chairman of committee.

ii. 02 persons nominated by Central Govt.

iii. 02 persons nominated by Board.

iv. The Director.

Function of Finance Committee: -

i. Examination / scrutinise the annual budget prepared by the

Director & make recommendations to the Board. Also give its own
views.

ii. Committee shall meet at least once in a year.

iii. 03 Members shall form a quorum for meeting and copy of minutes
sent to Board.

(iv) Building and Works Committee: - It consists members not less than 05 and not more than 07
members appointed by the Board.

Functions: -

i. With the administrative and financial approval of board

responsible for all major works.

ii. Power to give administrative and financial approval for minor

works.

iii. Preparer all estimates.

iv. Power to make contractor after tenders and settle rates and
claims disputes with contractors.

v. In emergent cases the Chairman of the committee may exercise

the powers of the Committee and reported to committee and
board in next meeting.

vi. Meet as often as necessary but at least twice a year.

vii. 03 Members full fill the quorum for meeting.

7. Registrar: -
 i. He shall be the Custodian of records, the common seal, the funds and
such other property of the institute as the board shall commit to his
charge.

ii. Act as Secretary of the Board and Senate and such committees as may be
prescribed.

iii. Responsible to the Director for proper discharge of his functions.

8. For the purpose of enabling the institutes to discharge their function Central Govt. may
after due appropriation made by Parliament by law allot fund to each institute.

9. Funds:- Every Institute shall maintain a fund to which shall be credited.

i. All Money provided by Central Govt.

ii. All fee & charges received.

iii. All money received by way of grants, gifts, donations, benefactions,

bequests or transfers.

iv. All moneys received in any manner or any other source.

v. All money credited to Fund shall be deposited in such banks or invested in

such manner as deem fit with approval of the Central Government decide.

vi. The Fund is used to meeting expenses of Institute.

10. Accounts & Audit:- Institute shall maintain proper accounts as prescribed by CAG of India
and it will be audited by CGA and expenditure for audit purpose is given by institute.

i. Auditor has right to demand the production of books,

accounts connected vouchers and other documents and paper
and to inspect the offices of institute.

ii. The audit report shall be forwarded to central government

every year and Central govt. laid it to House of Parliament.

11. Appointments:- All appointments on the staff except Director shall be made as under ;-

By board for Lectured or above and for non academic staff for pay scale
which exceeds six hundred per month.

By the Director in any other cases.

12. Statures:- Functions

i. The conferment of honorary degrees.

 ii. Formation of teaching departments.

iii. Decided fees to be charged for courses, admission &

examinations.

iv. Make or establish fellowships, scholarships, exhibitions,

medals & prizes.

v. Terms of office & method of appointment of officers.

vi. Qualifications of teachers.

vii. Constitution of Pension insurance & PF for staff.

viii. Constitution, powers and duties of the authorities of

institute.

ix. Procedure of filling vacancies of Board members.

x. Allowances of Chairman and members of Board.

xi. Authentication of the orders & decisions of Board.

xii. Power to decide procedure for the meeting, quorum for

meetings of Board, Senate, or any committee and their
business.

Making of statures

i. First statues made by Council with approval of Visitor copy

sent to House of Parliament.

ii. Than Board may make new or additional statues or amend

time to time.

iii. Any above mention amendments requires the previous

approval of Visitor. Who may accept, reject or return back
it to board. Validity of new statures come into force only
after approval of Visitor.

13. Ordinances:- It is provided for institute for the following functions:-

i. Admission of the students and Courses / Conditions /

conduct of examination/ maintenance of discipline for all
degrees.

ii. Conditions of award of fellowships, scholarships,

exhibitions, medals and prizes.

iii. Conditions & mode of appointment & duties of examining

bodies.
 Making of Ordinance:- It is made by the Senate and shall have effect from such date as
may directed and it should be submitted to Board in next meeting. Board have power to
resolution to modify or cancel any such Ordinance.

14. Tribunal of Arbitration: -

i. Any dispute between institute & employees is referred to

Tribunal or Arbitration consisting one member appointed
by Institute, One nominated by employee & an umpire
appointed by Visitor.

ii. Decision of Tribunal shall be final & not be questioned in

any court.

iii. The Tribunal of Arbitration shall have power to regulate its

own procedure.

iv. Noting in any law being in force relating to arbitration

shall apply to arbitrations under this section.

15. The Council: - From the date of official Gazette by Central Govt. there shall be established
a central body to be called the Council. Following are the member of Council.

i. Minister in charge of technical edu in Central govt., ex

officio as Chairman.( 1 Chairman headed the meeting, 2.
make sure decision of council are implemented)

ii. Chairman, Director of each institute.

iii. Chairman of Grants Commission.

iv. DG council of Scientific & industrial Research.

v. Chairman & Director of Council of Indian Institute of

Science Bangalore.

vi. 03 Persons nominated by central govt (1 from Ministry of

Technical education, 1 Ministry of Finance 1 to represent
any other Ministry). They hold office during the pleasure of
the Central govt.

vii. One person to be nominated by All India Council for

Technical Education.

viii. Not less than 03 but not more than five person by Visitor.

ix. 03 members form Parliament two from elected by House

of People from its members & one by the Council of sates
from among its members. They will be removed if they are
removed from People House.
 x. Any officer of the Ministry of Central Govt concerned with
technical education shall be nominate by the Govt to act as
Secretary of Council.

Terms of office & allowances to members of Council:-

i. 03 year from the date of their nomination. And terms of

an ex officio member shall continue so long as he hold the
office.

ii. Casual vacancy shall be remainder of the terms in shoes

place he has been nominated or elected.

iii. Outgoing members hold office till the new resume his
place.

iv. Members of Council shall be paid TA or other allowances

but no member shall be entitled to any salary by reason of
this section

Function of Council:- The council shall coordinate activities of all the institutes.

i. Advice on matters relating to the duration of the courses,

the degrees & other academic distinctions to be conferred
by the institutes.

ii. Lay down policy regarding cadres, methods of recruitment

& conditions of service and scholarships / free ships,
levying of fees and other matters of Common interest.

iii. Examine development plans of each institute & to approve

such of them as are considered necessary and also indicate
broadly the financial implications.

iv. Examine the annual budget estimates of each institute &

recommend to the Central govt the allocation of funds.

v. Advice visitor if so required.

16. Power to make rules: - The Central govt. by notification in official gazette make rules to
carry out the purposes of this chapter.

i. Manner of filling vacancies among the members of the

Council.

ii. Disqualifications for being chosen as and for being a

member of the Council.

iii. Circumstances & authority by which members may be

removed.
 iv. Meetings and procedure of conducting business by the
council.

v. Every rules made by Central Govt. shall be laid before each

house of Parliament while is in session for total period of
30 days which may comprised in one or two or more
successive sessions.

17. No act of Council or institute or Board or Senate or any other body set up shall be invalid if
there is any vacancy in or defect in the constitution thereof or any defect in election,
nomination or appointment of a person as a member, or any irregularity in tis procedure not
affecting the merits of the case.

18. Appointments:- All post normally by advertisement but board shall have power to
decide on the recommendations of the Directo, that a particular post be fille by invitation or
by promotion from amongst the members of the staff of the institute.

19. Selection Committees for non contractual posts

Deput Director & Professor:- Director(Chairman), One nominated by Visitor, 02

nominated by Board & 01 nominee by Senate.

Assistant Professor, Senior Scientific officer & Lecturer :- Director(Chairman), 02

nominated by Board, 01 nominee by Senate and HOD of concerned department.

In promotion to posts of Lecturer or Associate Lecturer, or Assistant Professor

from Lecturer :- Director(Chairman), 02 nominated by Board, 01 nominee by
Senate, 01 nominated by Chairman of Council of Institutes of Technology and HOD
of concerned Dept.

Librarian & workshop Supdt.:- Director(Chairman), 02 nominated by Board and 01

nominee by Senate.

Registrar, Assistant Registrar, Accounts Officer, Audit officer Stores officer Estate
officer and Medical officer:- :- Director(Chairman), Deputy Director, 02 nominated
by Board and Registrar except for the post of Registrar.

20. In all other case the Director may at his discretion constitute such selection committees as
may considered appropriate.

21. In absence of Director any member appointed to perform his duties shall be the chairman
of such selection committees.

22. In case of absence of Deputy Director , Director may nominate any member.

23. For Contractual post the Chairman at his discretion constitute ad hoc selection committee.
 24. All appointments made at the institute shall be reported to the Board at the next meeting.

Terms and Conditions of service of Permanent Employees:-

1. Probation for the period of one year.

2. For the purpose of teaching & guiding the research scholars any member should be re-
employed till the end of semester of the academic session as may be consider appropriate.

3. It become necessary to take visitor approval to re-employee beyond semester or

academic session. Such re-explement is for the period of 3 years in first instance and for 02
years in second instance not exceed 65 years age.

4. Retirement on completion of 20 years of qualifying service. After that by giving 03 month

notice period the staff may take retirement.

5. The appointing authority shall have the power to extend the period of probation of any
staff for a such period found necessary. During probation the appointing authority have power
to terminate the services of nay members without notice or without reasons.

6. Appointing authority may terminate service by giving 3 months’ notice or on payment of 3

months salary.

7. The board terminate service by giving 6-month notice / salary on retrenchment or

economy.

8. The Director may place a member under suspension while disciplinary proceeding against
him or where a case against him in respect of any criminal offence is under investigation
(Provided he is detained in custody for a period of exceeding 48hrs).

9. Under suspension the staff is entitled for subsistence allowance equal to leave salary on
half average pay or on half pay with DA.

10. If period of suspension more than 06 months the Director shall empowered to vary the
subsistence allowance

a. Increase/decrease not exceeding 50%.

11. If Director pass penalty order than staff appeal to the Borad non further appeal from the
decision of the Board.

12. If Board pass penalty order than staff appeal to Visitor.

13. No such appeal will be entertained unless it is submitted within period of 03 months from
the date of receipt of order copy.

14. In case of temporary servant, the service can be terminated from both side by giving one
month notice.

15. In special circumstances, appoint an eminent person on contract for a period not
exceeding five years with a provision of renewal for further period provided that every such
appointment shall be subject to the prior approval of the Visitor.
 16. PF shall be contributed not less than 8 1/3% of his emoluments but the Institute
contribution to said funs shall be limited to 8 1/3% of the emolument so of employee.

17. The Director will select any professors, associate professors and Assistant Professors for
HoD of that dept.

18. The Director may himself take temporary charge of a Department or place under the
charge of Deputy Director for a period not exceeding six months.

19. Scholarships of the value of Rs. 75 per mensem each will be awarded to 25% of the
students.

20. Research scholarship will be awarded to all research scholars admitted.

21. The caution money is refunded to students, scholars and fellows after deduction of
relevant dues if any within four years otherwise it will be credited to institute fund.

22. For each hostel a warden will be determined by Board from time to time from the
members of academic staff and appointed by the Director.

23. Wardens /Assistant Wardens shall be entitled to rent free unfurnished quarters and paid
an allowance but if professor is appointed, he shall not be entitled to receive any allowance.

24. All conferment of Honorary degrees shall be made by the Senate and require assent of the
Board before submission to the Visitor for Confirmation.

Conduct Rules

1. Competent authority in the case of the Director is the Board of Governors and in all other
cases the Director.

Provident Fund

1. Every employee of the institute , employed on contract basis & re-employed pensioners as
the guidelines of the govt time to time.
2. A person under probation is eligible for contribution and it will be credited once he is
confirmed not before confirmation.
3. In case of temporary employment he will be eligible from the date he subscribed for PF till
his employment.
4. The fund included the subscription of the subscribers, Contribution by institute and the
interest on the credited amount.
5. The management of the fund is lies with Board & on direction of Boards the Director use it.
6. The fund is deposited on every month end in the SBI.
7. At the time of joining the employee send his nomination to Registra .
8. The subscription is not less than ⅓% of emolument and not more than emolument. The
amount of subscription may be changed once in a year.
9. The institute contribution is 8 ⅓% of the emolument of the employee.
10. With effect from 31st march the institute may contribution to PF of employee.
 11. A temporary advance withdrawal will be sanctioned by the Director or the power delegated
to Deputy Director or Registra by Director.
12. If more than one advance is sanction each sanction will be treated separately for recovery.
13. After payment of principal the interest at the rate of ⅕% of the principal will be deducted
from salary.
14. The PF can be withdrawal after completion of 12 years of service and with in 10 years of
service of superannuation.
15. The amount of withdrawal can’t be more than ½ of the subscription and interest in credit of
employee it may be relaxed by the authority upto ¾ .
16. sd

Leave Rules

1. Sabbatical leaves mean the leave granted to academic staff.

2. Application for leave is address to the Board by the Director and to the Director by all other
staff.
3. The board may sanction leave to Director but the Director can sanction a C.L to himself.
4. Without the permission of the leave granting authority the officer can’t join his duty.

5.
6. C.L maximum of 12 days in a year.
7. When C.L at a stretch applied for more than 8 days can be granted by the authority at his
discretion.
8. Special C.L:- Granted when 1. to visit court, 2. Depute from institute to attend Library,
conference etc. 3. required to any other reason approved by the Board of Governers.
9. Ordinary Special C.L period does not exceed 15 days in a year but the board can extend it.
10. Special Leave:- Granted to the member for special training in or outside India as decided by
the Board in each case. Granted after completion of 6 years of service and only 3 time in
entire service.
11. Half pay leave:- Granted 20 per year and sanction on medical ground or on private affairs.
12. Not granted for temporary staff without medical certificate.
13. Commuted Leave:- Granted on medical ground by combining half pay leave.
14. EL + Commuted leave in conjunction is not sanctioned for more than 240 days.
15. Half pay leave of 180 days may be allowed to be commuted.
16. Earned Leave:- For vocational staff 60 days in year and for others 30 days in year.
17. The credit balance of EL can’t be more than 180 days.
18. Max EL upto 120 can be granted to staff.
19. Extra ordinary leave:- Granted when no other leave available.
20. The period of EOL is not counted for increment except the case of medical ground or for
higher study.
21. Except in the case of permanent employee 3 months, for 3 years regular service it would be
6 months and for treatment of cancer it would be 8 months. If temporary employee stay
absent beyond that period the board may reject his appointment.
22. Maternity leave :- Full pay for 90 days period and 6 weeks in case of abortion.
23. Hospital leave may be granted while have injuries during performing duties.
24. These leave can be combined any kind of leave but not exceed 28 months.
25. Quarteen leave:- Granted only on the basis of medical certificate in case of having infection
illness to family member not to him & maximum upto 21 days. The period is treated on
duty no deduction from salary.
26. Leave not due:- May be granted to permanent employee on medical ground upto 360 days
and on private affair upto 180 days. It is granted when no other leave is due.
27. Sabbatical leave:- Can be granted in following case :-

28. The period shall not exceed 1 year but the board can grant additional 120 days of any other
leave with it.
29. During that leave staff eligible for full salary and allowance but not any kind of
Transportation allow. No substitute is appointed.
30. During this leave staff can take scholarship, fellowship, ad hoc honorarium but not
permanent employment in any other institute.
31. The member has to furnish a minimum bond of 3 years to return on duty.
 32.

Gratuity:-
GPF:-

1. The subscription should not be less than 6% and not more than the emolument of the
employee and it can be enhanced twice in a year and decrease once in a year.
2. Pension:- Pension would be 33/80th of the average emolument.