A

PROJECT REPORT

ON

“RTO MANAGEMENT SYSTEM”

Submitted To

Sant Gadge Baba Amravati University, Amravati

In Partial Fulfillment of the Requirement of

Master of Science in Computer Science Part-II Semester-IV

Examination Academic Year 2019-2020

Submitted By

Ku. Aakanksha Ujawane

COLLEGE OF MANAGEMENT AND COMPUTER

SCIENCE, YAVATMAL
2022-2023
COLLEGE OF MANAGEMENT AND COMPUTER
SCIENCE, YAVATMAL
Department of Computer Science

Certificate
This is to certify that the project report entitled

“rTO management system”

is completed by Ku. Aakanksha Ujawane in satisfactory manner as a partial

fulfillment for the completion of Master of Science in Computer Science Part-II
Semester-IV in Sant Gadge Baba Amravati University, Amravati, and College of
Management & Computer Science, Yavatmal-445001, during academic Year 2022-
2023.

Dr. Atul K. Shingarwade Dr. Atul K. Shingarwade

HOD Project Guide

CMCS, Yavatmal CMCS, Yavatmal

Signature of External Signature of

Internal

Date: - / /2023

Place: - Yavatmal
 Certification of Completion of Project

This is to certify that the project report entitled RTO Management

System Submitted to Sant Gadge Baba Amravati University, Amravati in partial
fulfilment of the requirement for the award of the degree of MASTER OF
SCIENCE IN COMPUTER SCIENCE (M.SC), is successfully completed and
submitted by Ms. Aakanksha Ujawane Enrolment No.: 1845799 under the
guidance of Mr. Atul K. Shingarwade.
 Certificate of Originality

This is to certify that the project report entitled RTO Management

System Submitted to Sant Gadge Baba Amravati University, Amravati in partial
fulfilment of the requirement for the award of the degree of MASTER OF
SCIENCE IN COMPUTER SCIENCE (M.SC), is an original work carried out by
Ms. Aakanksha Ujawane Enrolment No.: 1845799 under the guidance of Mr. Atul
K. Shingarwade.
 Declaration

I hereby declare that the project “RTO Management System” has been
submitted by “Ku. Aakanksha Ujawane” in partial fulfillment for the
requirement of degree of Master of Science in Computer Science for the
academic session 2019-2020 is accomplished by me and submitted in original to
Sant Gadge Baba Amravati University, Amravati.

All the above information is correct to the best of my knowledge.

Sign : - ________________

Name: - Ku. Aakanksha Ujawane

Class : - M.Sc. Comp. Sci. Part II Sem IV

Date :- / /2023

Place : - Yavatmal

Acknowledgement
On the completion of this project, I wish to gratefully
acknowledge, by taking this opportunity to express my sincere gratitude to Prof.
Atul K. Shingarwade, Head of Department of Master of Computer Science, for
giving me kind support and incomparable guidance. Also, thanks to our Principal
Mr. Ritesh D. Chandak for providing their computer resources and their
cooperation.

I also wish to thank Prof. Atul K. Shingarwade (Project Guide), for his
guidance and useful suggestions that proved very useful in this project. Once
again thanks to all the people who have directly or indirectly helped me in this
project.

Lastly, I am sincerely thankful to all my friends who have always given

their encouraging support and been a great help all the time at various stages of
development of this project.

Ku. Aakanksha Ujawane

M.Sc. Comp. Sci. Part II SEM IV

 INDEX

Sr. No Contents Page No

I List of Figures
II List Of Table
III Abstract I

IV Synopsis II

1 Introduction 1
1.1 System Study 2
1.1.1 Purpose of the system 3
1.1.2 Scope of Project 3
1.2 System Analysis 4
1.2.1 Existing System 4
1.2.2 Purposed system 5
1.2.3 Project Definition 6
1.2.4 Requirement Specification 7
1.2.5 Front End, Back End and Server 8
2 System Design 9
2.1 Use Case Diagram 11
2.2 DFD 13
2.3 ER Diagram 19
2.4 Database Design 22
2.5 Input Forms
2.6 Output Forms
3 Implementation 45

4 Result and Analysis

5 Conclusion 122
5.1 Future Scope 122
5.2 Limitation 122

6 Bibliography& References 125

 6.1 References 125
6.2 Bibliography 125

LIST OF FIGURES
Sr. No. Name Of Figure Page No.

2.1 SDLC Phases 09

2.1.1 Zero Level DFD 13

2.1.2 First Level DFD 13

2.1.3 Second Level DFD 14

2.2.1 ER diagram 17

2.2.2 UML Diagram 19

 LIST OF TABLES
Sr. No. Name Of Table Page No.

2.4.1 Admin Table 21

2.4.2 Table City 21

2.4.3 Table Contact 21

2.4.4 Table Driving License 22

2.4.5 Table Learning License 22

2.4.6 Table Page 23

2.4.7 Table RTO 24

2.4.8 Table State

2.4.9 Table User

ABSTRACT
 ABSTRACT

RTO Management System is a web-based application that facilitates users

in applying for a learning license and driving license. This software has been
designed to facilitate the flow of information within an organization. RTO
provides the facility of applying for licenses online. RTO Management System is
a web application, which is very useful for RTO works completion online. Here
we developing such type of software that reduces the RTO work manually and
helps to save the time of the user.

The main objective of “RTO Management System” project is to providing

easier to RTOs and License holders.
SyNOPSIS
 SYNOPSIS

PROJECT TITLE

RTO MANAGEMENT SYSTEM

Sant Gadge Baba Amravati University, Amravati

COLLEGE OF MANAGEMENT
AND COMPUTER SICNECE, YAVATMAL
 SUBMITTED BY:
Aakanksha Ujawane
MSC II
2022-2023

SYNOPSIS

PROJECT TITLE
RTO MANAGEMENT SYSTEM
PROJECT MEMBER: AAKANKSHA UJAWANE
PROJECT GUIDE: PROF. ATUL K. SHINGARWADE

INTRODUCTION:

RTO Information System (RTA) is an online information source

developed for Road Transport Authority to facilitate the users in applying for
various licenses and registrations. This tool has been designed to facilitate the
flow of information within the organization. RTO provides the facility of
applying licenses online, issuance of permanent license, tax challans, and
receiving payments against challans.

The System keeps track of the transactions in the RTO office. It maintains
Renewal of learner’s License, Renewal of permanent license, Issue of learner’s
license, Online LLR Form, Registration Form, Issue of permanent license,
payment against challan and finally it produces printouts to payment of
customers.
 RTO Management System- Information System is an online information
source developed for Road Transport Authority to facilitate the users in applying
for various licenses and registrations. This tool has been designed to facilitate the
flow of information within the organization. E-CHALLANS provides the facility
of applying licenses online, issuance of permanent license, tax challans, and
receiving payments against challans.

In the Previous System It is not efficient in performing office work

in RTO services, it includes much manual process and time consuming, It is not
user friendly, Maintains local data base. It is not Generating Accurate Reports.

The Existing system of RTO Management System services has been is

usage for two years. The existing system is not giving accurate results while
doing transactions. It does not provide security; anyone enter into the system and
can do their own transactions. It is not flexible in generating reports and many
manual processes are made computerized.

To overcome problems in the existing System a new RTO services “Road

Transport Authority Information System” is proposed after study of system. The
objectives of proposed system are: Ensure data integrity and security, less
manpower, Generate accurate reports, Accurate handling in multiple details.

PROJECT OBJECTIVES:

The System keeps track of the transactions in the RTO office. It maintains
Renewal of learner’s License, Renewal of permanent license, Issue of learner’s
license, Online LLR Form, Registration Form, Issue of permanent license,
payment against challans and finally it produces printouts to payment of
customers.

SCOPE OF THE PROJECT:

This project Deals with the transactions of RTO services office: -

  Renewal of learner’s license.
 Renewal of permanent license.
 Issue of learner’s license.
 Issue of permanent license.
 Registration Form
 Payment against challan.
 Online LLR Form

LIMITATIONS:

We have tried to include all the modules but still it lacks some of the
advanced functionalities which will be added as a future enhancement.

EXISTING SYSTEM:

The Existing system of RTO services has been is usage for two years. The
existing system is not giving accurate results while doing transactions. It doesn’t
provide security; anyone enter into the system and can do their own transactions.
It is not flexible in generating reports. and many manual processes are made
computerized.
The present system has following drawbacks:
 It is not efficient in performing office work in RTO services.
 It includes much manual process and time consuming.
 It is not user friendly.
 Maintains local data base.
 It is not Generating Accurate Reports.

PROPOSED SYSTEM:

To overcome problems in the existing System a new RTO services “Road

Transport Authority Information System” is proposed after study of system. The
objectives of proposed system are:

 Facilities ease of operation.

  Ensure data integrity and security.

 Less manpower.

 Generate accurate reports.

 Accurate handling in multiple details of multiple customers.

Front End: PHP: Hypertext Pre-processor (PHP) is a technology that allows

software developers to create dynamically generated web pages, in HTML, XML,
or other document types, as per client request. PHP is open-source software.

Back End: MySQL: MySQL is a database, widely used for accessing querying,
updating, and managing data in databases.

Software Configuration:

DATABASE : MY SQL
SERVER : WAMP SERVER
FRONT END TOOL : PHP

Hardware Configuration:

RAM : 128MB
HARD DISK : MINIMUM 20 GB

PROJECT MODULES:

In RTOMS project we use PHP and MySQL database. It has three modules.

1.Admin Module

2.User Module

3.RTO Office

Admin Module
 1. Dashboard: In this section, admin can see all detail in brief like the total
registered users, Total Learning License Application, Total Driving
License Application, Total State, Total City, Total Read Enquiry and
Total Unread Enquiry.

2. State: In this section, admin can manage state(add/delete/update).

3. City: In this section, admin can manage city(add/delete/update).

4. RTO: In this section, admin can manage rto(add/delete/update).

5. Pages: In This section, admin can manage websites pages.

6. License Application:

a. Learning License: In this section, admin can view the learning license
application which is sent by registered users.

b. Driving License: In this section, admin can view the driving license
application which is sent by registered users.

7. Enquiry: In this section, admin can view and maintain the enquiry.

8. Report: In this section, admin between dates report of learning license

and driving license.

9. Search:

a. Search Learning License: In this section, admin can search learning

license application by help of application number and by name.

b. Search Driving License: In this section, admin can search driving

license application by help of application number and by name.

10. View Reg Users: In this section, admin view the detail of registered users.

Admin can also update his profile, change password, and recover password.

User Module
 1. Dashboard: This is welcome page of user.

2. Apply For New Licence: In this section, user can send learning or driving
licence request.

3. My Accounts: In this section, user can view and update the his/her profile
and password.

4. Request History: In this section, user can check the status of applied
application.

5. About Us: In this section, user can view the details of website.

6. Contact Us: In this section, user can send the enquiry.

User can also update his profile, change password, and recover password.

RTO Office

1. Dashboard: In this section, RTO officer can see all detail in brief like
Total New Learning License Application, Total Accepted Learning
License Application, Total Rejected Learning License Application, Total
New Driving License Application, Total Accepted Driving License
Application, Total Rejected Driving License Application.

2. Learning License Request: In this section, RTO officer can manage

Learning License request which is sent by registered users.

3. Driving License Request: In this section, RTO officer can manage

Driving License request which is sent by registered users.

4. Report: In this section, RTO officer between dates report of learning

license and driving license.

5. Search:

a. Search Learning License: In this section, admin can search learning license
application by help of application number and by name.
 b. Search Driving license: In this section, admin can search driving license
application by help of application number and by name.

RTO officer can view rto details, change password and recover password.