SUBJECT – INFORMATION TECHNOLOGY

TOPIC - ELECTRONIC SPREADSHEET

SUBMITTED TO SUBMITTED BY
P. SAINATH SIR ABHIJEET DEWANGAN
CLASS 9 ‘D’
INDEX
• Introduction
• Cell
• Advantages and Disadvantages
• Types of spread sheet
• About libre office calc
• Uses of libre office calc
• Features of libre office calc
INTRODUCTION
A spreadsheet program is an application software
package that is used to organize and analyse
numeric data in rows and columns, and perform
calculations on the data. These rows and columns
are collectively called a worksheet. You can add,
subtract, multiply or divide and perform many
advanced calculations on the numeric data that
you enter.

A spreadsheet file is called workbook, which is

like a notebook having many individual
worksheets. On each worksheet, data is organized
vertically in columns and horizontally in rows.
Each worksheet typically has a large number of
columns and rows. One or more letters identify
each column, and a number identifies each row.
Only a small fraction of these columns and rows is
displayed on the screen at one time. To view a
different part of a worksheet, you can use scroll
WHAT IS A CELL ?
The intersection of a column and a row is called a
cell. A cell is the basic unit of a worksheet in
which you enter data. Cells are identified by the
column letter and row number in which they are
located. For example, the intersection of column B
and row 5 is referred to as cell B5, which is called
cell address. Cells may contain three types of
data: labels (text), values (numbers) and formulas .
ADVANTAGES OF SPREADSHEET
1. Organization: Spreadsheets allow you to neatly organize your
data in rows and columns, making it easy to view and manage
information.

2. Calculation: Spreadsheets have built-in formulas and

functions that allow you to perform calculations on your data.
You can add, subtract, multiply, divide, and more, without the
need for manual calculations.

3. Analysis: With spreadsheets, you can analyse your data by

using various tools and features. You can create charts and graphs to
visualize trends and patterns, helping you make informed decisions.

4. Collaboration: Spreadsheets are great for teamwork. Multiple

people can work on the same spreadsheet simultaneously,
making it easy to collaborate and share information in real-
time.

5. Flexibility: Spreadsheets are highly flexible and customizable.

You can adjust the layout, formatting, and formulas according
to your specific needs. You can also create templates for
recurring tasks
6 Integration: Spreadsheets can be integrated with other software
and tools, allowing you to import and export data easily. This
enables seamless data exchange between different applications.

7 Data Sorting and Filtering: Spreadsheets allow you to sort and

filter data based on specific criteria. This makes it easier to
analyse and extract relevant information from large datasets.

8 Error Checking: Spreadsheets have built-in error checking

features that help identify and correct mistakes in formulas or
data entries. This ensures the accuracy of your calculations and
analysis.

9 Time Efficiency: Spreadsheets can save you a lot of time by

automating repetitive tasks. You can use formulas and functions
to perform complex calculations in seconds, rather than
manually crunching numbers.

10 Data Visualization: Spreadsheets offer a range of visualization

options, such as charts, graphs, and conditional formatting. These
visual representations make it easier to understand and
communicate data insights.
DISADVANTAGES OF SPREADSHEET
1. Complexity: Spreadsheets can become complex and difficult to
manage, especially when dealing with large amounts of data or
complex calculations. As the number of formulas and functions
increases, it can be challenging to keep track of everything and
ensure accuracy.

2. Error-Prone: Despite built-in error checking features,

spreadsheets are still susceptible to human error. Incorrect data
entry, formula mistakes, or accidental deletions can lead to
inaccurate results. It’s essential to double-check and validate
data to avoid costly errors.

3. Limited Scalability: Spreadsheets may not be the most efficient

option for handling large datasets or complex calculations. As
the amount of data increases, spreadsheets can become slow
and may not be able to handle the volume effectively. Specialized
software or databases might be more suitable for such scenarios.

4. Formulas are difficult: It is difficult to remember formulas used in

excel. Some formulas becomes complex and copying formulas in
different cells take much time
5 Decision making: It is difficult to make big decision upon
inspecting the data on the spreadsheet.

6 Lack of Data Security: Spreadsheets saved on local devices or

shared via email or other means may lack proper security
measures. There is a risk of unauthorized access, data breaches,
or accidental deletion. It’s crucial to implement appropriate
security measures and backup procedures to protect sensitive
information.

7 Lack of Data Integrity: Spreadsheets can be vulnerable to data

integrity issues. When multiple users have access to a
spreadsheet, there is a risk of accidental or intentional changes
to the data. Without proper controls and permissions, it can be
challenging to maintain the integrity of the data

8 Data Accessibility: Spreadsheets stored on local devices or

shared through traditional means might not provide seamless
access to the data from different devices or locations. Cloud-
based solutions or database systems can offer better
accessibility and real-time data synchronization.
TYPES OF SPREADSHEET
• Microsoft Excel: One of the most widely used spreadsheet
applications, offering a comprehensive suite of features for data
manipulation, analysis, and visualization. Excel is versatile,
serving both basic and advanced users with functionalities such
as formulas, charts, and pivot tables.

• Google Sheets: Google Sheets stands out for its cloud- based
nature. It allows seamless editing by multiple users
simultaneously, making it a popular choice for collaborative
projects and remote work.

• LibreOffice Calc: An open-source alternative to proprietary

spreadsheet software, LibreOffice Calc provides similar
functionalities to Excel. It supports various file formats,
promoting interoperability, and is freely available.

• Lotus 1-2-3: A pioneer in spreadsheet software, Lotus 1-2-3 was

instrumental in popularizing electronic spreadsheets in the
1980s. Though less prominent today, its historical significance is
noteworthy.
ABOUT LIBRE OFFICE CALC
LibreOffice Calc is a powerful and free spreadsheet program that is
part of the LibreOffice suite. It offers a wide range of features and
tools for data organization, analysis, and visualization. Calc is
compatible with various file formats, including Microsoft Excel,
making it easy to work with spreadsheets from different programs.
One of the key advantages of LibreOffice Calc is its open-source
nature. Being open-source means that the software’s source code
is freely available.
Another notable feature of LibreOffice Calc is its charting
functionality. You can create a variety of charts, including bar
graphs, line graphs, pie charts, and more, to visually represent
your data. These charts can be customized with different colors,
labels, and styles to make them visually appealing and easy to
understand.
Collaboration is also a strong suit of LibreOffice Calc. Multiple
users can work on the same spreadsheet.
Overall, LibreOffice Calc is a reliable and feature-rich spreadsheet
program that offers a free and open-source alternative to
commercial options.
USES OF LIBRE OFFICE CALC
• Used for Manipulating Numbers: Calc is best known for
manipulating numeric data. You can use Calc to perform any
kind of mathematical calculation like quickly tallying your
marks in exams, calculating average of your total marks, etc.

• Organizing Data: You can also use Calc for organizing data. The
row and column format of a Calc spreadsheet is perfect for
entering data that you need to track. After entering the data,
you can perform various sorting operations to control how the
data is listed.

• Storing Data: In Calc, you can store data as a workbook file. Calc
workbook is stored using the .ods file extension. Within each
workbook, you can store numerous individual worksheets to
hold your data

• Share Date Sharing Data: Calc allows you to share your data
with other users. You can import data from other sources and
export data into other file formats. To share your data with
others, you can also save your data as a PDF or HTML file.
FEATURES OF LIBRE OFFICE CALC
• Edit And Format Data: Calc allows you to efficiently enter, edit,
and format data in a worksheet

• Using Formulas and Functions: Formulas and functions allow you

to perform calculations and analyse data in a worksheet.
Common calculations include finding the sum, average, or total
number of values in a list.

• Autofill: This features allows you to quickly fills cells with

repetitive or sequential data such as chronological dates or
numbers, and repeated text . Autofill can also be used to copy
functions.

• Print Worksheets: You can produce a hard copy of a worksheet.

Before printing, you can see on your screen how the worksheet
will look after printing by using Print Preview option. Calc allows
you to adjust the margins or change the size of printed data.

• Creates Charts and Data: Calc helps you to create colorful charts
from worksheet data to visually display the data. You can also
add objects such as shapes to enhance the appearance of your
worksheet.