Project control helps monitor projects

based on planned schedules and allows

the project manager to examine project
goals, duties, and resources.
Understanding project controls and their
importance to project management can
help you become a better project
manager and accomplish tasks
effectively. In this article, we answer the
question "What is project control in
project management?", reveal its
importance to project development,
explain how project control differs from
project management, and highlight 10
steps to setting project control.

The functions of project controls include

initiating, planning, monitoring and
controlling, communicating, and closing
out project costs and schedule.
Ultimately, project controls are
repeatable processes for measuring
project status, forecasting likely
outcomes based on those measurements
and then improving project performance
if those projected outcomes are
unacceptable.

When a process conduct produces errors

or deviates from an intended plan,
corrective action is implemented. It’s a
part of the quality management process
implemented in an organization and
initiated as a part of damage control.

first step in taking corrective actions is:

seeking UNDERSTANDING BEFORE
ACTION. here, Qualtiy Standards is
being discussed or assessed.
Second, is the planning phase, where
decisions are made regarding the
framework and mechanics of a corrective
action system, including HOW to
integrate the system into current
operations.

STEP 3 development stage. Distribution

of authority and responsibility to each
team (department) to fully develop the
goals (program). this include formal
documentation of policies and
procedures.

NEXT, Step 4. Is to conduct a training-

this involve interactive learning that is
related directly to the duties, it should
have hands-on practice, or learning
sessions. after the training, next is
implentation. it should take place not
long after the training to lessen the gap
between training and actual use of new
skills and knowledge.

LASTLY, to the last stage. After several

corrective actions are made, next is to
check the system performed as intended.
The goal is to verify functionality.

MOVING ON to PROJECT REVIEW

MEETINGS

Effective project reviews should be

challenging and comprehensive with the
right people, both from the project team
and the management review team. The
regular review of projects by individuals
outside the direct project execution team
is a core aspect of effective project
management. This core management
process and its objectives are essential to
deliver outcomes contractually
committed and the anticipated profits
expected when the contract began.

Effective project review

meetings are also essential to
oversight and control of
projects.

• it improves the overall quality

of project reviews and
facilitates the identification
performance issues.

• Each project carries its own

special challenges and
requirements, which will dictate
more attention and more in-
depth reviews of particular
aspects.

After careful review of in the project

meeting, the process will move to PROJECT
EVALUATION. Project evaluation is a
process that is used in monitoring and
evaluation practice to assess the
effectiveness and efficiency of a project. It
involves systematically collecting and
analyzing data on project activities, outputs,
outcomes, and impacts in order to determine
the extent to which project objectives have
been achieved and identify areas for
improvement.

The first element of project evaluation involves

setting evaluation goals and objectives, which
includes identifying what aspects of the project
will be evaluated, what data will be collected,
and how the data will be analyzed. This step is
critical to ensure that the evaluation is focused
and effective. They should be clearly defined
and measurable, realistic, aligned with the
project’s goals and objectives, and have a clear
timeframe for completion. Once the evaluation
goals and objectives are established, project
managers can determine what data will be
needed to assess project performance and
impact. This might include data on project
outputs, outcomes, costs, stakeholder
satisfaction, or other metrics. Finally, project
managers must determine how the data will be
analyzed to draw conclusions about the
effectiveness of the project. This might involve
using statistical analysis, qualitative methods, or
a combination of both. The analysis should be
designed to answer the evaluation questions and
assess whether the project has achieved its
intended goals and objectives.

THAt’s the end of my presentation.

Thank you!