Professional Documents
Culture Documents
Budget Execution - 15 Feb 2024 - JLP
Budget Execution - 15 Feb 2024 - JLP
BUDGET EXECUTION
WHAT IS AN APPROPRIATION
ORDINANCE?
“A legislative action authorizing
the payment of goods and
APPROPRIATION
BUDGET
ORDINANCE
services from local government
funds under specified conditions
or for specific purposes.”
(Section 306b, R.A. No. 7160)
uses
BUDGET STRUCTURE
EXPENSE CLASS:
4. CAPITAL OUTLAY
Land and Buildings
Land Improvements OBJECT OF
EXPENDITURES
Property, Plant,
Equipment
THE BARANGAY BUDGET PROCESS
3
THE BARANGAY BUDGET PROCESS
1st
OUTPUTS
• END PRODUCT OF BUDGET
PREPARATION
– LOCAL EXPENDITURE PROGRAM
(EXECUTIVE BUDGET)
basis
Barangay Budgeting Process:
BUDGET EXECUTION
LEGAL BASES:
Section 305[a], R.A. No. 7160 - “No money shall be
paid out of the local treasury except in pursuance of
an appropriations ordinance or law.”
actors
Barangay Budgeting Process:
BUDGET EXECUTION
KEY PLAYERS:
Punong Barangay
Barangay Treasurer
City/Municipal Accountant
b accnts
Barangay Budgeting Process:
BUDGET EXECUTION
BUDGETARY ACCOUNTS:
Appropriations is an authorization made by ordinance, directing the payment of
goods and services from local government funds under specified conditions or for
specific purposes (Section 306[b], R.A. No. 7160).
Obligations is the specific amount committed to be paid by the Barangay for any
lawful act made by an accountable officer for and in behalf of the Barangay
(Section 306[j], R.A.No. 7160).
terms
Barangay Budgeting Process:
BUDGET EXECUTION
STEPS IN BUDGET EXECUTION:
Ma/Pa
Barangay Budgeting Process:
BUDGET EXECUTION
ex
Barangay Budgeting Process:
BUDGET EXECUTION
H YEB Total TE SM W E RM TL E L TL
1/1 DV – 01 27 20
rules
Barangay Budgeting Process:
BUDGET EXECUTION
rules
Barangay Budgeting Process:
BUDGET EXECUTION
4. The RAO shall show the annual and supplemental appropriations and the
obligations charged against the said appropriations. It shall be used to
monitor the availability of appropriations to cover proposed
expenditures/obligations.
5. Charges against the appropriations shall be based on the obligations made
as shown in Contracts or Purchase Orders (POs) and in the
Disbursement Voucher (DV), and Payrolls.
6. Based on the RAO, the CCA shall certify as to the existence of appropriation
on the Contracts or POs, DV or Payrolls. As such, the CCA shall regularly
update the RAOs by posting all certified obligations to determine available
balance of appropriations.
bbe2
Financial and Physical Performance Targets
Amount Targets
Performance
Estimated/
Particulars Indicator
Appropriated Financial Physical
(1) (2) (3) (4) (5)
Receipts Percentage of Amount 50%
3,766,200 Collected and Received
1,883,100
Expenditures
% of Administrative and
General Administration Program
2,691,000 House-keeping Support 50% 1,345,500
(GAP) Services Provided
Number of patients
Health and Nutrition 34,000 served in health centers P17,000
150
mdp
Monthly Disbursement Program div’n
Barangay __________________
City/Municipality ____________
Province ___________________
FY ______
(‘000)
Particulars Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Full
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) Year
(14)
General Administration
Program (GAP)
PS
MOOE
CO
Total GAP
Basic Services
Facilities Program
(BSFP)
Agr’l Support
PS
MOOE
CO
Day Care
PS
MOOE
CO
Katarungang
Pambarangay
PS
MOOE
CO
Infrastructure
CO
Others (specify)
Total BSFP
Total Program
Estimated Remarks
PMO Schedule for Each Procurement Activity
Procurement Source Budget (PhP) (brief description
/ Mode of
Code (PPA) Program / of of Program/
End- Procurement Advertisement/ Submission/ Notice Contract MOO C
Project Posting of Opening of of Funds Total Activity/
User Signing E O
IB/REI Bids Award Project)
4
Barangay Budgeting Process:
BUDGET EXECUTION
Ice b
Barangay Budgeting Process:
BUDGET EXECUTION
LIMITATIONS ON DISBURSEMENTS:
1. Disbursement in accordance with appropriations
in the approved annual budget may be made
from any local fund in the custody of the
Barangay Treasurer, but the total disbursements
from any local fund shall in no case exceed fifty
percent (50%) of the uncollected estimated
revenue accruing to such fund in addition to the
actual collections provided, however, that no
cash overdraft in any local fund shall be incurred
at the end of the fiscal year (Section 337, R.A.
No. 7160).
limit
Barangay Budgeting Process:
BUDGET EXECUTION
LIMITATIONS ON DISBURSEMENTS:
TOTAL ESTIMATED REVENUE = P350,000
ACTUAL COLLECTIONS = 100,000
UNCOLLECTED REVENUE 250.000
X 50% P125,000
=======
rules
Barangay Budgeting Process:
BUDGET EXECUTION
LIMITATIONS ON DISBURSEMENTS:
3. No cash advance shall be granted to any local
official or employee, elective or appointive, unless
made in accordance with the rules and regulations
as the COA may prescribe (Section 339, R.A. No.
7160).
TWO TYPES OF CASH ADVANCE:
a. REGULAR – granted to cashiers, disbursing officers
a. Salaries and Wages
b. Honoraria
c. Petty operating expenses
b. SPECIAL – granted by authority of Head of Agency
a. Operating expenses if difficult to pay in check
b. Travel expenditures rules
Barangay Budgeting Process:
BUDGET EXECUTION
LIMITATIONS ON DISBURSEMENTS:
4. No money shall be disbursed unless:
a. Chairman. Committee on Appropriation certifies
to the existence of appropriation that has been
legally made for the purpose;
b. Local accountant has obligated said
appropriation; and
c. Local treasurer certifies to the availability of
funds for the purpose
(Section 344, R.A. No. 7160).
rule
Barangay Budgeting Process:
BUDGET EXECUTION
LIMITATIONS ON DISBURSEMENTS:
5. No procurement shall be undertaken unless it is
in accordance with the approved APP (Section 7,
R.A. No. 9184).
honest
Barangay Budgeting Process:
BUDGET EXECUTION
rules
Barangay Budgeting Process:
BUDGET EXECUTION
Ice b
Barangay Budgeting Process:
BUDGET EXECUTION
Specific Rules
9. Disbursements or disposition of government funds or property shall invariably
bear the APPROVAL of the proper officials.
10. All claims against government funds shall be supported with COMPLETE
DOCUMENTATION.
11. Disbursements shall be made only on duly CERTIFIED AND APPROVED
DV, Petty Cash Voucher (PCV), and Payroll.
12. Disbursements shall generally be made by CHECKS drawn against the
depository account of the barangay.
13. All check disbursements shall be supported with PUNONG BARANGAY
CERTIFICATION.
limit d
Barangay Budgeting Process:
BUDGET EXECUTION
WHILE IMPLEMENTING THE BUDGET, THERE
WILL BE INSTANCES WHEN THE APPROPRIATED
AMOUNT IS INADEQUATE. WHAT OPTION IS
AVAILABLE TO THE BARANGAY?
limit d
Barangay Budgeting Process:
BUDGET EXECUTION
Application on Augmentation:
FROM TO
Object of Object of
Expenditures Expense Class Amount Expenditures Expense Class Amount
limit d
Barangay Budgeting Process:
BUDGET EXECUTION
PROCEDURE IN THE IMPLEMENTATION OF THE
REENACTED BUDGET:
1. BARANGAY TREASURER SHALL EXCLUDE
FROM THE ESTIMATES OF INCOME FOR THE
PRECEDING FISCAL YEAR THOSE REALIZED
FROM NON-RECURRING SOURCES, LIKE
NATIONAL AIDS, PROCEEDS FROM LOANS,
SALE OF ASSETS, PRIOR YEAR ADJUSTMENTS,
AND OTHER ANALOGOUS SOURCES OF
INCOME. BARANGAY BUDGET EXECUTION
FORM NO. 6 MAY BE USED.
Barangay Budgeting Process:
BUDGET EXECUTION
BARANGAY BUDGET EXECUTION FORM NO. 6
Page 92
Barangay Budgeting Process:
BUDGET EXECUTION
PROCEDURE IN THE IMPLEMENTATION OF THE
REENACTED BUDGET:
2. THE CHAIRMAN, COMMITTEE OF APPROPRIATION (CCA)
SHALL REFLECT THE ANNUAL APPROPRIATIONS FOR:
Points to Remember:
o The appropriation ordinance is an indispensable
requirement for disbursement of barangay funds.
o Disbursing barangay funds without a covering
appropriation ordinance is misappropriation or
malversation of funds punishable under Art. 217 of the
Revised Penal Code.
o The use of appropriated funds for a purpose different
from that stated in the appropriation ordinance is
illegal use of public funds (technical malversation)
punishable under Art. 219 of the Revised Penal Code.
Barangay Budgeting Process:
BUDGET EXECUTION
Points to Remember:
o When disbursement is made in accordance with the
appropriation ordinance, there is no need to get the
prior approval of the sanggunian.
o Disbursement voucher is a requirement before
payment can be made. NO DV, NO PAYMENT!
o No infrastructure projects should be done in
properties not owned by the barangay!
team
FREQUENTLY ASKED QUESTIONS
a) YES.
b) NO.
c) IT DEPENDS
FREQUENTLY ASKED QUESTIONS
a) YES.
b) NO.
c) IT DEPENDS
FREQUENTLY ASKED QUESTIONS
a) YES.
b) NO.
c) IT DEPENDS
FREQUENTLY ASKED QUESTIONS
a) THEFT
b) MALVERSATION
c) TECHNICAL MALVERSATION
FREQUENTLY ASKED QUESTIONS
a) ABUSE OF AUTHORITY
b) MALVERSATION
c) TECHNICAL MALVERSATION
FREQUENTLY ASKED QUESTIONS
a) ABUSE OF AUTHORITY
b) MALVERSATION
c) TECHNICAL MALVERSATION
trivia
MARAMING SALAMAT PO!