Monthly Steering committee Meeting – Dec 23

Meeting Minutes: Standardization Initiatives

Date: 29:12:23] Time: [4 pm,] Location: [Conference hall ] Attendees: Zone leaders and
auditors]

Meeteing Convener : Dr Prashanth Kumar

Meeting Objectives:

• Discuss and establish standardization protocols for various hospital elements.

• Improve operational efficiency, consistency, and patient experience.

Topics Discussed:

1. Standardization of Clocks and Calendars:

o Decision: Implement digital clocks displaying the same time throughout the
hospital, synchronized with a central server. Standardize wall calendars with a
clear and consistent format.
o Action Items:
§ IT department to investigate and propose digital clock solutions.
§ Procurement department to research and select standardized wall
calendars.
2. Standardization of Color-Coded Linens:
o Decision: Implement a color-coded linen system to differentiate between bed
sheets, pillowcases, towels, etc., for various departments or purposes.
o Action Items:
§ Develop a color-coding scheme considering laundry operations and
user identification needs.
§ Establish guidelines for linen usage and distribution based on the color
scheme.
3. Standardization of OPD Towels:
o Decision: Standardize the size, material, and quantity of towels provided to
patients in the OPD (Outpatient Department).
o Action Items:
§ Evaluate current OPD towel usage and identify optimal size and
material.
§ Determine a standardized quantity per patient visit.
§ Update OPD supply protocols accordingly.
4. Standardization of Events Committee:
 o Decision: Review and potentially revise the composition, roles, and
responsibilities of the Events Committee to ensure efficient event planning and
execution.
o Action Items:
§ Review the Events Committee charter and identify areas for
improvement.
§ Propose revisions to the committee structure, roles, and
responsibilities.
§ Present recommendations to hospital management for approval.
5. Standardization of Screens:
o Decision: Investigate the feasibility and benefits of standardizing computer
monitors or screens used in various departments for improved compatibility
and maintenance.
o Action Items:
§ IT department to assess hardware and software compatibility across
departments.
§ Research and compare different standardized screen options
considering functionality, cost, and maintenance requirements.
§ Present a feasibility report and recommendations to hospital
management.
6. Standardization of Chairs in Waiting Areas:
o Decision: Evaluate and potentially standardize the type and style of chairs
used in waiting areas throughout the hospital for consistency and patient
comfort.
o Action Items:
§ Establish selection criteria for waiting area chairs, considering factors
like durability, comfort, and aesthetics.
§ Research and compare various options within budget constraints.
§ Propose a standardized chair option for waiting areas to hospital
management.
7. Standardization of Wall Painting and Colors:
o Decision: Establish a standardized color scheme for hospital walls,
considering factors like patient experience, staff well-being, and maintenance.
o Action Items:
§ Research the impact of color psychology on healthcare environments.
§ Develop a color palette recommendation considering aesthetics,
functionality, and cleaning requirements.
§ Present the proposed color scheme to hospital management for
approval.
8. Standardization of AC Remote Switches:
o Decision: Investigate the feasibility and cost-effectiveness of standardizing air
conditioner remote controls throughout the hospital.
o Action Items:
§ Assess the current state of remote controls, considering compatibility,
functionality, and maintenance needs.
§ Research and compare standardized remote options, considering cost
and potential benefits.
§ Present a feasibility report and recommendations to hospital
management.
9. Standardization of Contingency Room Allotment Process:
 o Decision: Develop a clear and standardized process for allocating rooms
during emergency situations or surges in patient influx.
o Action Items:
§ Establish a committee to develop a contingency room allotment plan.
§ Define criteria for room allocation based on patient acuity, department
needs, and bed availability.
§ Implement a communication and documentation system for transparent
room allocation during contingencies.

Next Steps:

• Assigned individuals will complete the action items outlined above and report back to
the group at the next meeting.
• A follow-up meeting will be scheduled in January to discuss progress and finalize
standardization protocols.