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Red Flags of co-WPS Office
Red Flags of co-WPS Office
Corruption can occur at any stage of the procurement process. Learn about what to look out for
at each stage.
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5.not declare connections with a bidder (for example, a family member or friend) as well as
actual or perceived conflicts of interest
SUPPLIERS may:
1.submit suspicious bids (for example, fake companies, subsidiaries, shell companies or
affiliates) to give the appearance of competition
2.not declare connections with another bidder (same names, contact details)
1.>choose a supplier whose bid was well above the expected cost
2.>repeatedly award contracts to the same suppliers.
undertake all duties alone (one person determines tender requirements, selects supplier, raises
purchase order and approves payments).
i,...... .employees raising purchase orders after receiving invoices, or not at all.
ii. .... ,.suppliers submitting false, inflated or duplicate invoices, or sloppy invoices with
insufficient detail or obvious mistakes.
3.>receiving community or staff complaints about the quality of goods and services.
1.>>splitting contracts to avoid the need for a certain number of quotes or a tender process, or
keeping purchases within a particular financial delegation.
2.>>varying contracts - for example, expanding projects so they go well above expenditure
thresholds.
How robust are your organisation s anti-corruption measures? Here s a checklist of actions to
prevent and identify suspected corruption.
i....Conduct regular and random audits to look for trends and patterns.
ii....Conduct sample audits to check the accuracy of invoices and whether goods and
services have been delivered.
2...Conflicts of interest
*..Segregate duties throughout the procurement process - for example, have different
people approve and receive goods and services.
*Conduct due diligence to establish the legitimacy of suppliers (for example, check details
on tenders and quotes, conduct ASIC searches to identify any links between prospective
suppliers and employees or whether entities have appropriate assets or business facilities)
5...Check financial delegate paperwork is complete before approving expenditure.
8...Require staff to sign invoices verifying that goods and services have been received.
10..Maintain robust contract management and oversight to enforce terms, milestones and
deliverables.
12.Staff training.
13..Complaint management
ii..Investigate staff, community or business complaints thoroughly and consider looking for
other suspicious activities.