Instruction To Bidder

PETRONAS CARIGALI IRAQ HOLDING B.V.
INVITATION TO BID DOCUMENTS
FOR
TENDER NO.: PCIHBV/2019/HSE/2286
SERVICE AGREEMENT FOR PROVISION OF SAFETY AND HEALTH OFFICER FOR

TABLE OF CONTENTS
TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 1 OF 55

SERVICE AGREEMENT FOR PROVISION OF SAFETY AND HEALTH OFFICER FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
NO DESCRIPTION SECTION
1. BID ACKNOWLEDGEMENT SECTION I
2. GENERAL INFORMATION TO BIDDERS SECTION II

3. INSTRUCTIONS TO BIDDERS SECTION III
4. FORM OF BIDS AND APPENDICES SECTION IV
5. CONTRACT FORM SECTION V

SECTION I
BID ACKNOWLEDGEMENT
SECTION I
BID ACKNOWLEDGEMENT

(BIDDER'S LETTER HEAD)
PETRONAS CARIGALI IRAQ HOLDING BV

GARRAF BASE CAMP (GBC)
GARRAF OIL FIELD, QALAT SUKKAR DISTRICT,
THI QAR PROVINCE, REPUBLIC OF IRAQ
Attention: TENDER SECRETARIAT
"STRICTLY CONFIDENTIAL"
Dear Sir,
TENDER NO. : PCIHBV/2019/HSE/2286

TENDER TITLE : PROVISION OF SAFETY AND HEALTH OFFICER FOR PETRONAS
CARIGALI IRAQ HOLDING B.V.
We acknowledge receipt of your Invitation to Bid Documents for the above tender, and we agree
to maintain confidentiality with regard to the Invitation to Bid and the contents thereof.
We confirm that (*delete as applicable)
* either : we intend to submit a bona fide Bid by the date and time stated in your Letter of Invitation to
Bid.
* or : we do not intend to submit a Bid and will return the Invitation to Bid Documents for the
following reasons :
..........................................................................................................................
We confirm that (*delete as applicable):
* either : we have received all of the documents listed in the Letter of Invitation to Bid and in the
contents pages of each Section, without damage and in usable condition.
* or : the following listed documents were not received/are damaged and unusable. (Attached
the list with this Bid Acknowledgement)
Name of Bidding Company :…………………………………………………………
Signature :.………………………………………………………...
Name (printed) :…………………………………………………………
Position :…………………………………………………………
Date :…………………………………………………………

SECTION II
GENERAL INFORMATION TO BIDDERS

SECTION II
TABLE OF CONTENTS
NO. DESCRIPTIONS PAGES
1.0 INTRODUCTION 7
INVITATION TO BID DOCUMENTS (ITBD) 8

2.0
3.0 INTENTION TO BID 8
4.0 BID CLOSING DATE 8
5.0 BID VALIDITY 8
DURATION OF CONTRACT 9
6.0
COMMENCEMENT DATE 9
7.0
8.0 COMPLIANCE WITH LAW 9
TAXES AND DUTIES 9

9.0
STAND BY LETTER OF CREDIT (SBLC) AND 10
10.0
PERFORMANCE GUARANTEE
11.0 EXCEPTIONS TO CONTRACT TERMS AND CONDITIONS 10
12.0 PRICE QUOTATIONS 11

SECTION II
1.0 INTRODUCTION
1.1 PETRONAS CARIGALI IRAQ HOLDING B.V. (hereinafter referred to as "PCIHBV”) is

hereby soliciting technical bid proposals for the PROVISION OF SAFETY AND
HEALTH OFFICER FOR PETRONAS CARIGALI IRAQ HOLDING B.V. (hereinafter
referred as "WORK") as detailed out in this Bid Document.
1.2 The scope of work and details of the requirements are specified in the CONTRACT FORM and
EXHIBITS. BIDDER is requested to please study these carefully.
1.3 In order for PCIHBV to fully assess the relative merits of each bid, BIDDER is requested to
furnish PCIHBV with all relevant and complete information as set forth in this Bid Document
and PCIHBV hereby invites BIDDER to submit bid proposals for the PROVISION OF
SAFETY AND HEALTH OFFICER FOR PETRONAS CARIGALI IRAQ HOLDING
B.V. under Tender No. PCIHBV/2019/HSE/2286.
1.4 An agreement between BIDDER and PCIHBV will be established based on PCIHBV’s terms
and conditions as per CONTRACT FORM in SECTION V. Important factors to be used
during the process include, but not limited to: -
- CONTRACTOR's Unit Prices;

- Compliance with Scope of Work and Specifications;
- Work Schedule (if any);
- Acceptance to PCIHBV’s Standard Terms and Conditions.
Any bid proposal, which does not comply with the instructions stated in this bid document,
will be disqualified at PCIHBV’s discretion. Prior notification will not be given to any
BIDDER.
1.5 BIDDER is urged to comply strictly with each and every one of the provisions of the Bid
Documents and must submit BIDDER's proposal strictly in accordance with the terms of the
Bid Documents. Nothing shall be deemed to change or supplement this basis except revisions
to the Bid Document issued to all BIDDERS in writing by PCIHBV. If BIDDER wishes to
present alternatives, BIDDER may do so only after having duly complied with the
requirements of this Bid Document.
1.6 All Bid Proposals must be signed and certified by an officer duly authorized by
BIDDER.
1.7 Any amendments appearing in the Bid Proposal must be signed or initialled by the
BIDDER's authorised officer.
1.8 The successful BIDDER will be invited to enter into an agreement with PCIHBV
(reference is made to the CONTRACT FORM of the Bid Documents). Prior to such
an invitation, PCIHBV will send a Letter of Award via email to the successful
BIDDER.
1.9 FAILURE TO STRICTLY COMPLY WITH THE INSTRUCTIONS SET

FORTH IN THIS INSTRUCTIONS AND INFORMATION TO BIDDER WILL
RESULT IN THE BID PROPOSAL BEING DEEMED TO BE NON-
COMPLIANT, IN WHICH CASE, IT WILL BE DISQUALIFIED FROM
FURTHER CONSIDERATION.
SECTION II
2.0 INVITATION TO BID DOCUMENTS (ITBD)
2.1 The Invitation to Bid Documents comprise of the following:
Section I - Bid Acknowledgement

Section II - General Information to Bidders
Section III - Instructions to Bidders
Section IV - Form of Bids and Appendices
Section V - CONTRACT FORM
EXHIBIT IA SCOPE OF WORK
EXHIBIT IB SCHEDULE OF WORK
EXHIBIT II SCHEDULE OF COMPENSATION
EXHIBIT III HEALTH, SAFETY AND ENVIRONMENT
EXHIBIT IV ADMINISTRATIVE PROCEDURE
EXHIBIT V STANDBY LETTER OF CREDIT (SBLC) &
PERFORMANCE GUARANTEE
EXHIBIT VI CONTRACTOR’S PERSONNEL AND RÉSUMÉS
EXHIBIT VII CONSEQUENCE MANAGEMENT
EXHIBIT VIII LOGISTICS, INFRASTRUCTURE AND
RESOURCES ASSESSMENT
EXHIBIT IX PACKING, MARKING, SHIPPING &
DOCUMENTATION
EXHIBIT X ACCEPTABLE IRAQI BANK
3.0 INTENTION TO BID
3.1 BIDDER is requested to check the Bid Documents upon receipt and to advise PCIHBV
IF THERE IS ANY OMISSION OR PAGES MISSING.
3.2 BIDDER is also advised to confirm within three (3) days upon receipt of Bid Documents
whether BIDDER intends to submit a proposal and also to confirm its address and name
of representative to whom PCIHBV shall address all communications.
4.0 BID CLOSING DATE, TIME and ADDRESS
4.1 OPTION FOR BID SUBMISSION DATE & ADDRESS:-

SECTION II
1) OPTION NO.1 – Bidder can submit the bid proposals to below

address:-
PETRONAS Carigali Iraq Holding B.V. (PCIHBV)
Supply Chain Management Dept. (Office Block C)
Garraf Base Camp (GBC), Garraf Oil Field
Qalat Sukkar District, Thi Qar Province, Republic of Iraq
Attention : Tender Secretariat 05
The Bidder's proposal must be deposit to Tender Box No.1 at Supply

Chain Management Office (Office Block C), Garraf Base Camp GBC,
PETRONAS CARIGALI IRAQ HOLDING B.V. shall be NO later than
27 FEBRUARY 2019 (WEDNESDAY), 1500 HOURS, IRAQ TIME,
LATE BIDS WILL NOT BE ENTERTAINED.
Bidder must submit complete GBC entry form 48 hours before the
bid closing date for approval to enter GBC Area.
OR
2) OPTION NO.2:
PETRONAS Carigali Iraq Holding B.V.
124-125, Babylon Hotel,
915, Karrada Street, Al Jadria,
Baghdad, Republic of Iraq
Office HP: +964 7809 184 659

Ahmed Asaad: +9647817777377
Sarah Nabil: +9647800970000
Atiff Amru: +9647702921895
The Bidder's proposal must be submitted NO later than 26 FEBRUARY 2019

(TUESDAY), 1500 HOURS, IRAQ TIME, LATE BIDS WILL NOT BE
ENTERTAINED.
5.0 BID VALIDITY
5.1 Bid Proposals shall be binding for a period of one hundred twenty (120) calendar days
after the Bid Closing Date. BIDDER may assume that award for the CONTRACT will be
made within one hundred twenty (120) calendar days from the Bid Closing Date.
5.2 PCIHBV shall have the right to extend the bid validity beyond the validity period as
stipulated in item 5.1 above.
5.3 BIDDER is required to confirm his understanding of the Bid Document and agreement to
bid by executing the Proposal Form as per APPENDIX T2, to be submitted together with
the bid proposal. The Proposal Form must be signed by an officer duly authorised by
Bidder without any changes to the form.
5.4 Should BIDDER decline to submit a proposal, BIDDER is required to promptly return all
Bid Documents to PCIHBV, and in all such cases this shall be done not later than the Bid
SECTION II
Closing Date. BIDDER shall also state in writing the reason(s) for declining to submit
the proposal.
5.5 All Bid Documents shall be returned to the address as given in Section III Item 5.4 herein
with the following wordings clearly marked on the cover/envelope:
(a) "DECLINE TO BID - DOCUMENTS RETURNED"

(b) Tender Number and Title
(c) Bidder's Name
6.0 DURATION OF CONTRACT
6.1 Subject to the termination provision provided in the CONTRACT FORM, the duration of
the CONTRACT will be for three (3) years with one (1) year renewal option.
7.0 COMMENCEMENT DATE
7.1 The tentative date of commencement of the CONTRACT will be by May 2019 or on a
date (earlier or later than the date indicated herein) to be mutually agreed between
PCIHBV and the successful Bidder.
8.0 COMPLIANCE WITH LAW
BIDDER's attention is drawn the CONTRACT FORM whereby BIDDER shall be responsible for
and shall bear all the cost of obtaining all necessary registration, licenses, permits and
authorizations required by law from the relevant governmental authorities of the respective
country. BIDDER is therefore advised to consult its consultant on requirements for registration
and/or incorporation of companies that may be imposed on BIDDER by the relevant governmental
authorities in connection with the performance of the WORK in the respective country.
9.0 TAXES AND DUTIES
BIDDER's attention is also drawn to the CONTRACT FORM which requires BIDDER to be
responsible for any taxes, levies and duties (corporate or personal) of whatever nature imposed or
levied on the BIDDER, Subcontractor and/or his employees including but not limited to claims
for liability for income/profit and excess profits, royalty, other taxes assessed or levied against or
on account of any payment made or earned, wages, salaries or other benefits paid to or enjoyed
by employees of BIDDER or its Subcontractors and any property or equipment of BIDDER or its
Subcontractor by any governmental and other authorities of the respective country having
jurisdiction in connection with taxes and duties. BIDDER is therefore advised to consult its tax
consultant on the applicable taxes, levies and duties that may be imposed or levied on Bidder in
connection with the performance of the WORK.
10.0 STAND BY LETTER OF CREDIT (SBLC) AND PERFORMANCE GUARANTEE
10.1 BIDDER's attention is drawn to the CONTRACT FORM whereby the successful
BIDDER is required to provide to PCIHBV an irrevocable and unconditional SBLC
issued by an international commercial bank acceptable to PCIHBV to guarantee
performance of CONTRACTOR's obligations under the CONTRACT. The value of the

SECTION II
SBLC shall be five percent (5%) of the total estimated CONTRACT PRICE, and shall
be valid for the duration of the CONTRACT. The format of the SBLC shall be as set out
in Exhibit V.
10.2 PCIHBV shall, in addition to the above, have the right to require the BIDDER to furnish
PCIHBV with a PERFORMANCE GUARANTEE issued by its principal, or parent
company. Such PERFORMANCE GUARANTEE shall be in the format attached hereto
as EXHIBIT V. PCIHBV shall notify the successful BIDDER of its requirement, if any,
in this regard prior to award of the CONTRACT.
11.0 EXCEPTIONS TO CONTRACT TERMS AND CONDITIONS
11.1 PCIHBV may provide BIDDER with soft copy of the relevant Bid Documents.
11.2 If BIDDER has any change that is considered of mutual benefit or if there is any
exception to the terms and conditions of the CONTRACT or any other part of the Bid
Document, BIDDER must state the changes or exceptions proposed by using the format
in ATTACHMENT E – EXCEPTION FORM in APPENDIX T4 of SECTION IV
FORM OF BIDS AND APPENDICES and giving specific reasons thereof. BIDDER
must indicate clearly the effect, if any, these changes or exceptions may have on
BIDDER's price quotation and work schedule if the changes or exceptions are rejected by
PCIHBV.
11.3 If the BIDDER does not highlight the exceptions using “Attachment E – Exception
Form” (APPENDIX T4 of SECTION IV FORM OF BIDS AND APPENDICES) or
as an alternative proposal, then PCIHBV shall construe that the BIDDER is
agreeable with the Bid Documents as they are issued.
11.4 BIDDER shall ensure that BIDDER's base quotation excludes such change(s) or
exception(s). Change(s), exception(s) and unsolicited commercial submission to the
CONTRACT expressed after the Bid Closing Date will not be entertained.
11.5 PCIHBV reserves the right to accept or reject any or all of the proposed change(s) or
exception(s). PCIHBV will review each change or exception on a case-by-case basis.
11.6 BIDDER shall quote the firm amount (unit rate) by which the Contract Price will be
adjusted (either up or down) in the “Attachment E – Exception Form” (APPENDIX
T4 of SECTION IV FORM OF BIDS AND APPENDICES) should BIDDER's
proposed changes or exception(s) be rejected by PCIHBV.
11.7 If BIDDER cannot accept PCIHBV's wording at any price, and is willing to risk having
its Bid Proposal rejected on this basis, then BIDDER must make the following statement
under the "CHANGE IN BID PRICE" column in “Attachment E – Exception Form”:
"FIRM - Will not accept PCIHBV's wording at any price".
12.0 PRICE QUOTATIONS
12.1 All rates proposed by BIDDER shall be quoted in United States Dollars (USD). The
CONTRACT PRICE shall be firm throughout the duration of this CONTRACT, in
accordance with EXHIBIT II – SCHEDULE OF COMPENSATION, and shall not be

SECTION II
revised for any reason whatsoever, unless agreed to in writing by PCIHBV and
CONTRACTOR.
12.2 EXHIBIT II - SCHEDULE OF COMPENSATION must be entirely completed by

BIDDER as required. Every page of the documents must be stamped by BIDDER's
official company logo and properly initialed by BIDDER's authorized officer.
12.3 Payments under the terms of this CONTRACT shall be in accordance the CONTRACT
FORM.
13.0 TENDER BRIEFING
13.1 Not Applicable for this tender.

SECTION III
INSTRUCTIONS TO BIDDERS

SECTION III
INSTRUCTION TO BIDDERS
TABLE OF CONTENTS
NO DESCRIPTIONS PAGE
1.0 PURPOSE OF INSTRUCTIONS 14
2.0 BID ACKNOWLEDGEMENT 14
3.0 PREPARATION OF BID PROPOSAL 14
4.0 BID PROPOSAL FORMAT 15
5.0 SUBMISSION OF BID PROPOSAL 18
6.0 CONSIDERATION OF BID PROPOSAL 20
7.0 ACCEPTANCE OF BID PROPOSAL 20
8.0 REQUEST FOR FURTHER INFORMATION 21
9.0 MODIFICATION BY PCIHBV 21
10.0 JOINT VENTURE / PARTNERSHIP 21
11.0 CONFIDENTIALITY OF BID 22

SECTION III
1.0 PURPOSE OF INSTRUCTIONS
1.1 These INSTRUCTIONS TO BIDDERS are part of and are to be read in conjunction with
all other sections of the Invitation to Bid Documents.
1.2 The purpose is to inform BIDDERS of the proper practices which must be adopted to
satisfy the requirements of PCIHBV for the submission of Bids and award of the
CONTRACT, and to enable PCIHBV to fully assess the relative merits of each Bid.
Deviations from these practices may result in the offered Bid being rejected at
PCIHBV’s discretion.
2.0 PREPARATION OF BID PROPOSAL
2.1 As a base case, BIDDER's proposal shall be in full conformity with requirements as set
out in these Bid Documents. Nothing shall be deemed to change or supplement this basis
except revisions to the Bid Documents issued in writing by PCIHBV to all BIDDERS. If
BIDDER wishes to present alternatives, BIDDER may do so ONLY AFTER having duly
complied with the requirements of the Bid Documents.
2.2 BIDDER is required to complete the Bid Proposal in black ink (typed or handwritten)
and return the Bid Proposal, along with any annotations and accompanying material. All
documents submitted must be in the English language.
2.3 BIDDER shall state in the Bid Proposal the registered address of the BIDDER and the
Bid Proposal shall be signed by the usual signature of its principal officer whose full
name and position shall be typed or printed in the space provided below the signature.
2.4 When requested by PCIHBV, satisfactory evidence of the authority of the person signing
on behalf of the BIDDER must be furnished.
2.5 The BIDDER’s company official stamp must be inserted at the foot of each page of the
Bid Proposal and all such pages are to be initialed by the BIDDER. Alterations or
erasures in any details submitted by the BIDDER shall be explained and initialed in the
margin by the BIDDER.
2.6 Should the BIDDER consider that any of the items contained in these Bid Documents for
which BIDDER is not given specific opportunity to individually price, have a cash value,
BIDDER will include the same into the appropriate element of its prices and/or rates
and/or percentages.
2.7 The BIDDER shall bear responsibility for and pay all costs and expenses and other
charges incurred in preparing its Bid Proposal.
2.8 At the Bid Closing Date, BIDDER must submit two (2) sealed Bid Proposal packages in
accordance with 4.3 below and addressed and marked as indicated in item 4.4 and 4.5.
2.9 PCIHBV wishes the Bid Proposal to be made without exceptions and reserves the right to
reject any Bid Proposal if it contains any exceptions.
2.10 If the BIDDER is prepared to carry out and can price a requirement, but would prefer an
alternative, the BIDDER should submit its alternative Proposal(s) in detail as per
Appendix T4/C3) – UNPRICED CHANGES, ALTERNATIVES OR EXCEPTIONS of
Section IV - FORM OF BID AND APPENDICES, such alternatives must be submitted

SECTION III
in addition to a Bid Proposal calculated on the basis set out in these Bid Documents. Any
consideration of such alternative(s) shall be entirely at the discretion of PCIHBV.
2.11 BIDDER is required to submit a Bid Proposal for the complete scope. Partial Bid
submissions will be disqualified. PCIHBV will not accept and will disqualify any
BIDDER who submits more than one proposal.
3.0 BID PROPOSAL FORMAT
3.1 BIDDER must submit its Bid Proposal in three (3) separate sealed packages for:
a) TECHNICAL PROPOSAL
b) ORIGINAL BID BOND/TENDER DEPOSIT
b) COMMERCIAL PROPOSAL
which must be in accordance with the formats stated in Item 3.3 and Item 3.4, hereinafter.
All packages/envelopes must be stamped using Bidders’ official company stamp on each
packages/envelopes submitted.
3.2 BIDDER must ensure that the "TECHNICAL PROPOSAL" does not contain any
pricing or cost. Failure to comply with these instructions will render BIDDER's Bid
Proposal invalid.
3.3 “TECHNICAL PROPOSAL” shall include but not be limited to the following:
Section T1 Cover Letter
1.1.1 BIDDER shall submit a cover letter together with the Bid Proposal using
its official company letterhead and signed (in ink) by the usual signature
of its principal officer whose full name and position shall be typed or
printed under his/her signature.
1.1.2 BIDDER shall list the contents of BIDDER’s proposal and qualify any
special additions not specifically requested for.
1.1.3 BIDDER shall state whether the company, if awarded this CONTRACT,
will actually undertake the WORK or it will be undertaken by an
affiliated company, principal, associate, subsidiary, Subcontractor or
other.
1.1.4 BIDDER shall state the name of the parent company and/or technical
partner that BIDDER is representing/working with.
Section T2 Proposal Form
As per Appendix T2 of the Form of Bids and Appendices.
Section T3 Bidders' Questionnaire
As per Appendix T3 of the Form of Bids and Appendices. BIDDER to

complete and submit Appendix T3 for submission in Technical
Proposal.

SECTION III
Section T4 Unpriced Changes, Alternatives or Exceptions
BIDDER shall present a complete and detailed listing of changes,

alternatives or exceptions to the Bid Documents including the same
changes, alternatives or exceptions as listed in item Section C3 of the
COMMERCIAL PACKAGE but WITHOUT INDICATING THE
COST in the EXCEPTION FORM as per ATTACHMENT E (PART I).
Changes, alternatives or exceptions with cost implication must have the
word “Quoted” or “No Quote” in the appropriate column similar to
instruction in Section T12.
IMPORTANT: ANY EXCEPTIONS NOT SO INCLUDED

IN THIS SECTION T4 AS PER EXCEPTION FORM PROVIDED
SHALL BE NULL AND VOID. PCIHBV SHALL NOT
ENTERTAIN ANY EXCEPTIONS SPECIFIED OTHER THAN IN
THIS SECTION T4.
Section T5 Schedule of Personnel and Resume
BIDDER shall provide a detailed resume for each employee proposed for
assignment to the WORK as per Appendix T5. (PLEASE PROVIDE)
The successful BIDDER shall be responsible for all necessary

arrangements required in connection with the issuance of work permits,
visas, etc. which shall be required for its personnel engaged for the
WORK.
Section T6 Insurance
BIDDER shall furnish certified copies of Insurance Policies, for the

types of insurance specified in Article 10 of the CONTRACT FORM.
Section T7 Bidder’s Capability and Experience
BIDDER is required to provide separately, details of Bidder, its parent

company and/or technical partner’s qualifications and experience in
executing work of a similar nature as per Appendix T7.
Section T8 Financial Report
As per Appendix T8 of the Form of Bids and Appendices
Section T9 Technical Questionnaire
Section T10 Other Applicable Text
BIDDER may also submit any other applicable text to support the
capability of BIDDER necessary to supplement this proposal.

SECTION III
Section T11 Unpriced Commercial Proposal
BIDDER must submit the Unpriced Commercial Proposal as per

EXHIBIT II - SCHEDULE OF COMPENSATION by completing the
Exhibit, as per Appendix T12.
IMPORTANT: a) NO PRICES OR COST QUOTATIONS ARE TO BE

SHOWN IN THE QUOTATION FORMATS SUBMITTED IN
THE TECHNICAL PROPOSAL.
b) BIDDER IS REQUIRED TO INDICATE WHETHER OR

NOT IT IS BIDDING FOR EACH ITEMS BY PRINTING
THE WORD “QUOTED” TO REPLACE THE PRICE AND
“NO QUOTE” IF NO PRICE HAS BEEN QUOTED FOR
EACH ITEM THAT HAS BEEN PRICED (OR NOT) IN THE
COMMERCIAL PROPOSAL, AS PER SECTION C2.
c) IN CASE OF “NO QUOTE”, BIDDER SHALL SPECIFY

THE REASON FOR NOT QUOTING IN THE EXCEPTION
FORM AS PER APPENDIX T4 OF SECTION IV FORM OF
BIDS AND APPENDICES. BIDDER SHALL IN NO
CIRCUMSTANCE ALTER ANY WORDING OF EXHIBIT
II.
Section T12 Administration Information
Section T13 Soft Copy of the Technical Proposal
Soft Copy of Technical Proposal (1 Copy in CD) – Microsoft Office

Format (Word, Excel, etc).
3.4 “COMMERCIAL PROPOSAL” shall include but not be limited to the following:
Section C1 COVER LETTER
BIDDER shall attach similar letter as in Section T1 of the Technical

Package in this Section C1.
Section C2 PRICED QUOTATION FORMATS
BIDDER must submit the Priced quotation formats as per EXHIBIT II -

SCHEDULE OF COMPENSATION indicating the prices/costs and
discount (if any).
Section C3 PRICED CHANGES, ALTERNATIVES OR EXCEPTIONS

SECTION III
BIDDER shall present a complete and detailed listing of changes,
alternatives or exceptions to the Bid Document that have cost and/or
schedule impact in the EXCEPTION FORM as per ATTACHMENT E
(PART II). All changes, alternatives or exceptions that have been
presented in Section T4 - UNPRICED CHANGES, ALTERNATIVES
OR EXCEPTIONS are to be detailed herein.
Sub-Section C4 SOFT COPY OF THE COMMERCIAL PROPOSAL
Soft Copy of Commercial Proposal (1 Copy in CD) - PDF Format and

Microsoft Office Format (Word, Excel etc).
4.0 SUBMISSION OF BID PROPOSAL
4.1 The Bid Closing Date and time for receipt of Bid Proposal shall be as advised in Section
II - GENERAL INFORMATION TO BIDDERS of these Bid Documents.
4.2 BIDDER is requested to submit the Technical and Commercial Packages in one (1)
original set, one (1) copy and one (1) soft copy (PDF and native file format) as follows:
TECHNICAL PACKAGE COMMERCIAL PACKAGE

ORIGINAL BID
SOFTCOPY SOFTCOPY
BOND / TENDER
ORIGINAL (PDF AND NATIVE ORIGINAL (PDF AND NATIVE
DEPOSIT
FILE FORMAT) FILE FORMAT)
1 set 1 set 1 set 1 set 1 set
4.3 (a) BIDDER shall ensure that all proposals for submission to PCIHBV pertaining to
the tender are properly wrapped, sealed and labeled accordingly as follows:-
TECHNICAL PACKAGE
(i) "ORIGINAL TECHNICAL PACKAGE"
(ii) "COPY TECHNICAL PACKAGE"
(iii) "SOFTCOPY TECHNICAL PACKAGE"
ORIGINAL BID BOND/TENDER DEPOSIT

(i) "ORIGINAL BID BOND/TENDER DEPOSIT"
COMMERCIAL PACKAGE
(i) "ORIGINAL COMMERCIAL PACKAGE"
(ii) "COPY COMMERCIAL PACKAGE"
(iii) "SOFTCOPY COMMERCIAL PACKAGE"
(b) BIDDER shall ensure that BIDDER's name and address, tender number and title
are indicated on the cover of each package.
All packages/envelopes must be stamped using Bidders’ official company stamp on
each packages/envelopes submitted.

SECTION III
(c) BIDDER MUST ENSURE THAT THE "TECHNICAL PACKAGE" DOES
NOT CONTAIN ANY PRICING OR COST. FAILURE TO COMPLY WITH
THESE INSTRUCTIONS WILL RENDER BIDDER'S PROPOSAL
INVALID.
(d) In the event of discrepancy between the original set and the copies, the original
shall govern.
4.4 Bid Proposal must be addressed to PCIHBV as follows:-
PETRONAS Carigali Iraq Holding B.V. (PCIHBV)

Supply Chain Management Dept. (Office Block C)
Garraf Base Camp (GBC), Garraf Oil Field
Qalat Sukkar District, Thi Qar Province, Republic of Iraq
Attention : Tender Secretariat 05
The Bidder's proposal must be deposit to Tender Box No.1 at Supply Chain
Management Office (Office Block C), Garraf Base Camp GBC, PETRONAS
CARIGALI IRAQ HOLDING B.V. not later than 27 FEBRUARY 2019
(WEDNESDAY), 1500 HOURS, IRAQ TIME, LATE BIDS WILL NOT BE
ENTERTAINED.
4.5 The Bid Proposal must be contained in sealed envelopes or packages bearing the name of
the BIDDER and be marked, besides that as described in Clause 4.3 above, as follows:-
“STRICTLY CONFIDENTIAL”

TENDER TITLE: PROVISION OF SAFETY AND HEALTH OFFICER FOR
NOT TO BE OPENED BY MAIL ROOM

NO COMMERCIAL VALUE
There must be no other mark on the envelope or package, except PCIHBV’s address and
the name and return address of the BIDDER.
Where a pre-addressed envelope or label is provided with the Bid Documents, the Bid
Proposal is to be submitted using that envelope or label.
4.6 The Bid Proposal may be forwarded by courier service or may be delivered by hand. Bid
Proposals delivered by hand to PCIHBV office are to be deposited into the designated
tender box at the address as mentioned in item 4.4 above, directions to which are
available with the receptionist at the main office lobby.
4.7 Any Bid Proposal received later than the Bid Closing Date and time stated in the Letter
of Invitation to Bid will be rejected, notwithstanding the means of delivery to PCIHBV.

SECTION III
4.8 Except under exceptional circumstances, no extension of the time and date by which Bid
Proposal must be submitted will be granted.
4.9 A Bid Proposal may be withdrawn by written or email requests only, which must be
received by PCIHBV prior to the Bid Closing Date.
4.10 BIDDER shall retain a photocopy of the Bid Proposal.
4.11 The BIDDER’s cover letter shall not contain any financial or contractual matters. Neither
shall any financial or contractual matter be transmitted by email unless specifically
instructed otherwise by PCIHBV. Failure to comply with these instructions may
render the Bid Proposal invalid.
5.0 CONSIDERATION OF BID PROPOSAL
5.1 PCIHBV hereby reserves the right to request any further information it may deem
necessary to evaluate the Bid Proposal, which may include but not be limited to a
breakdown of, or supplement to, any lump sum prices, rates or percentages tendered.
5.2 PCIHBV will require BIDDER to provide satisfactory evidence of the BIDDER’s credit
worthiness and financial soundness and capacity to handle the CONTRACT and in this
connection the BIDDER may be required to furnish a certified copy of its latest published
accounts, details of similar contracts successfully completed, a banker’s reference, details
of existing third party loans or guarantees (if any) and other relevant information.
5.3 No part of any Bid Proposal submitted will be returned to the BIDDER.
6.0 ACCEPTANCE OF BID PROPOSAL
6.1 PCIHBV may, at its option, reject all Bid Proposals received or may accept any Bid
Proposal which in PCIHBV’s sole judgement is the most advantageous to PCIHBV.
PCIHBV reserves the right to accept or reject all or part of the Bid Proposals at
PCIHBV’s discretion and PCIHBV will be under no obligation to explain the reason
thereof.
6.2 The successful BIDDER (if any) will be required to enter into a formal contract with
PCIHBV which will be subject to the same terms and conditions as contained in these
Bid Documents and the Bid Proposal, subject to any mutually agreed modifications. Such
formal contract shall be made in accordance with Section V – CONTRACT FORM.
6.3 PCIHBV shall not be deemed to have accepted any offer unless and until a Letter of
Award is sent by PCIHBV to the successful BIDDER and a contract is duly signed
between the parties thereafter..
7.0 REQUEST FOR FURTHER INFORMATION
7.1 Any further information which may be required by the BIDDER in order to complete its
Bid Proposal or any interpretation thereof, must be obtained by email:

SECTION III
tender_iraq05@petronas.com.my or by writing sent to the address given under item 5.4
above, marked:-
Attention : TENDER SECRETARIAT 05


TENDER TITLE : PROVISION OF SAFETY AND HEALTH OFFICER FOR
Any such request must be made not later than seven (7) calendar days prior to the Bid
Closing Date.
7.2 Any further information, interpretation, advice or modifications given by or agreed upon
by PCIHBV pursuant to this clause shall be distributed to BIDDER by letter or fax
without revealing the identity of the original enquirer.
7.3 Except as provided herein BIDDER are not permitted to contact or communicate with
any member of PCIHBV’s staff for the preparation of the Invitation to Bid Documents on
any matter relating to this exercise. Any uninvited visit to PCIHBV’s office to discuss
the Invitation to Bid Documents is NOT permitted.
8.0 MODIFICATION BY PCIHBV
8.1 Any modification to these Bid Documents required by PCIHBV shall be advised to
BIDDER not later than seven (7) days prior to the Bid Closing Date. Any modification
thus advised, shall be issued as an addendum to, and shall be deemed to constitute part of
the Invitation to Bid Documents. Should it consider necessary, PCIHBV may, at its sole
discretion, revise the Bid Closing Date to comply with this requirement.
9.0 JOINT VENTURE/PARTNERSHIP
9.1 BIDDER’s intentions regarding the submission of joint venture or contractor partnership
arrangements (if any) must be clearly indicated in the space provided in these Bid
Documents or in a letter accompanying the Bid Proposal. Certified assurances regarding
the financial structure and standing of any such partner companies may be required by
PCIHBV. Bid Proposal by partnership shall disclose the full names of all partners and
shall be signed with the partnership name by one of the members of the partnership or by
an authorized representative.
9.2 A BIDDER that stands in as an agent relationship to any other organization or

organizations will be required, as a condition of award of any contract, to provide a
guarantee by any such organization of the performance and financial obligations to be
assumed by the BIDDER under the CONTRACT.
10.0 CONFIDENTIALITY OF BID
10.1 By submission of a Bid, the BIDDER warrants that:

SECTION III
(a) No attempt has been made or will be made by the BIDDER to induce any other
person or firm to submit or not to submit a Bid Proposal for the purpose of
restricting competition.
(b) The BIDDER has adhered to the highest standards of business ethics and, in
particular, has established precautions to prevent any of its officers, employees,
or agents from making, receiving or offering substantial gifts, entertainment,
payment, loans, or other considerations which may influence individuals in
respect of this Invitation to Bid.

SECTION IV
FORM OF BIDS AND APPENDICES

SECTION IV
TABLE OF CONTENTS
DESCRIPTION
APPENDIX A - GENERAL INFORMATION
APPENDIX T1 - COVER LETTER
APPENDIX T2 - PROPOSAL FORM
APPENDIX T3 - BIDDER’S QUESTIONNAIRE
APPENDIX T4 - UNPRICED CHANGES, ALTERNATIVES OR EXCEPTIONS
APPENDIX T5 - SCHEDULE OF PERSONNEL AND RESUME (PLEASE PROVIDE)
APPENDIX T6 - INSURANCE
APPENDIX T7 - BIDDER’S CAPABILITY AND EXPERIENCE
APPENDIX T8 - FINANCIAL REPORT
APPENDIX T9 - TECHNICAL QUESTIONNAIRE
APPENDIX T10 - OTHER APPLICABLE TEXT
APPENDIX T11 - UNPRICED COMMERCIAL PROPOSAL
APPENDIX T12 - ADMINISTRATION INFORMATION
APPENDIX T13 - SPARE PARTS
APPENDIX T14 - SOFT COPY OF THE TECHNICAL PROPOSAL
APPENDIX C1 - COVER LETTER
APPENDIX C2 - PRICED QUOTATION FORMATS
APPENDIX C3 - PRICED CHANGES, ALTERNATIVES OR EXCEPTIONS
APPENDIX C4 - SOFT COPY OF THE COMMERCIAL PROPOSAL

SECTION IV
GENERAL INFORMATION
APPENDIX A
BIDDERS shall complete the following Bid Appendices:
TECHNICAL PROPOSAL:
1. COVER LETTER
2. PROPOSAL FORM
3. BIDDER’S QUESTIONNAIRE
4. UNPRICED CHANGES, ALTERNATIVES OR EXCEPTIONS
5. SCHEDULE OF PERSONNEL & RESUMES [PLEASE PROVIDE]
6. INSURANCE
7. BIDDER’S CAPABILITY AND EXPERIENCE
8. FINANCIAL REPORT
9. TECHNICAL QUESTIONNAIRE
10. OTHER APPLICABLE TEXT
11. UNPRICED COMMERCIAL PROPOSAL
12. ADMINISTRATION INFORMATION
13. SOFT COPY OF THE TECHNICAL PROPOSAL
COMMERCIAL PROPOSAL:
1. COVER LETTER
2. PRICED QUOTATION FORMATS
3. PRICED CHANGES, ALTERNATIVES OR EXCEPTIONS
4. SOFT COPY OF THE COMMERCIAL PROPOSAL
BIDDER’s submission in response to the above Appendices will be used in the bid evaluation to ascertain
the BIDDER’s competence for the WORK. BIDDERS are advised that PCIHBV may decline to consider
any bid in which the required Appendices are not completed in full.
BIDDERS are advised that they may include any supplementary or continuation sheets deemed necessary
to provide all of the information required by the Bid Appendices.
The BIDDER shall insert its company official stamp and sign each page of the Bid Proposal.
Bidder’s Company Stamp: …………………….. Signature : ……………………..

SECTION IV
COVER LETTER
APPENDIX T1
COVER LETTER (PLEASE PROVIDE)

SECTION IV
PROPOSAL FORM
APPENDIX T2
PROPOSAL FORM
Date :
To : PETRONAS CARIGALI IRAQ HOLDING BV

GARRAF BASE CAMP (GBC)
GARRAF OIL FIELD, QALAT SUKKAR DISTRICT,
THI QAR PROVINCE, REPUBLIC OF IRAQ
Attention: TENDER SECRETARIAT 10
Attn: TENDER SECRETARIAT
Dear Sir

TENDER TITLE : PROVISION OF SAFETY AND HEALTH OFFICER FOR
CATERPILLAR FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
We, the undersigned, certify that we have read and understood the subject Invitation to Bid and all
documents forming the above-mentioned tender.
We acknowledge that we have thoroughly reviewed the Bid Documents and satisfied ourselves to all
conditions and requirements affecting the WORK and hereby submit the Bid Proposal for the tender. We
shall be solely responsible for the WORK in accordance with good oilfield practice.
We offer to perform the WORK as detailed in the Bid Documents for the prices stated in our proposal
attached hereto. This offer is valid for one hundred twenty (120) days from the date fixed for Bid Closing
and shall be binding upon us if accepted by PCIHBV at any time before expiration of the aforesaid
validity date.
PCIHBV may request for extension of bid validity period beyond the date specified above without price
adjustment.
If our proposal is accepted, we undertake that, pending the execution of a formal contract, this Bid
Proposal, together with your written acceptance shall constitute a binding contract between us.
Yours faithfully
Signature : ……………………………………….
Printed Name : ……………………………………….
Designation : ……………………………………….
Date : ……………………………………….
Duly authorized to sign Bids for and on behalf of:

SECTION IV
PROPOSAL FORM
APPENDIX T2
Registered Company Name : ……………………………………….
Address : ……………………………………….
Telephone : ……………………………………….
Facsimile : ……………………………………….

SECTION IV
BIDDER’S QUESTIONNAIRE
APPENDIX T3
(This form MUST be completely filled by BIDDER. Write ‘NIL’ or ‘NOT APPLICABLE’ where
appropriate)
PRIVATE & CONFIDENTIAL
SECTION 1 - To be filled in by local company that would execute this CONTRACT with PCIHBV (in
the event the bid is successful).
SECTION 2 - To be filled in by the company performing the WORK relating to this tender on behalf of
or jointly with the local company.
SECTION 1 : PARTICULARS OF COMPANY
1.1 Full Company Name : _____________________________________

Registered Address : _____________________________________
_____________________________________
_____________________________________
_____________________________________
Business Address : _____________________________________
_____________________________________
_____________________________________
_____________________________________
Correspondence Address : ____________________________________
____________________________________
____________________________________
Person to Contact : _____________________________________
Telephone : _____________________________________
Telex : ___________________________________
Fax : ___________________________________
1.2 Nature of company: Private Ltd ./ Public/Corporation / Proprietorship / Partnership / Others

______________________________________________
1.3 Date of commencement of business operations _________________________
1.4 a) Capital Structure : Authorized Paid-up Working

_________ ______ ________
b) Shareholders Fund Authorized Paid-up Working

_________ _______ ________
1.5 Loans/Overdrafts : Amount Sources

_____________________________________
_____________________________________
Loan Repayment :
______________________________________________________________

SECTION IV
APPENDIX T3
______________________________________________________________
1.6 Bankers : Name Address

_______________ ______________________
_______________ ______________________
1.7 Principal Officers legally empowered to act and sign on behalf of company:
Name Title
i) ________________________ ___________________________
ii) ________________________ ___________________________
1.8 Principal owners of company:-

i) ____________________________________ __________%
ii) ____________________________________ __________%
iii) ____________________________________ __________%
1.9 Is your company a local affiliate of any overseas parent/joint venture company involved in similar
nature of work as the tender? Yes / No? _________
If yes, give particulars of the parent/joint venture company in section 2.

How long has the parent/joint venture company been in this nature of business?
_______________________________________________________
If no, is your parent/joint venture company registered as a foreign company doing business in Iraq?
Yes / No? _________
Is your company a registered company doing business in Iraq? Yes / No? _________
If yes, please provide your Iraqi Company Registration No.: ______________
1.10 Has your company entered into any agency relationship agreements with firms operating in Iraq?
Yes / No? _________
If yes, please give specific details as to the names of these companies and services you represent for
them.
______________________________________________________________
______________________________________________________________
1.11 Does your company have any subsidiary companies? Yes/No? ___________
If yes, please give list.
______________________________________________________________
______________________________________________________________
1.12 Who in particular will guarantee the operational and financial performance of the company?
______________________________________________________________
______________________________________________________________

SECTION IV
APPENDIX T3
1.13 For the WORK being tendered, will your company be performing the major portion of the job?
Yes/No ? ___________
If no, state the name and relationship of the company who will be performing the WORK
______________________________________________________________
______________________________________________________________
Please attach a copy of your agreement with the said company.
1.14 Has and will any litigations, suits or court action be taken against your company?
Yes/No ? _____ If yes, please give details
___________________________________________________________
1.15 Who is authorized to sign this CONTRACT on behalf of the company?

___________________________________________________________
Information provided by:
Name : ____________ Signature :____________
Designation : ____________ Date : ____________
Company : ____________
SECTION 2 : PARTICULARS OF COMPANY PERFORMING THE WORK
2.1 Full Company Name : _____________________________________

Registered Address : _____________________________________
_____________________________________
Correspondence Address : ____________________________________
____________________________________
Telephone : _____________________________________
Telex : _____________________________________
Fax : _____________________________________

SECTION IV
UNPRICED CHANGES, ALTERNATIVES OR EXCEPTIONS
APPENDIX T4
1. If the BIDDER wishes to submit an alternative offer based upon modifications to Section V –
CONTRACT FORM or any other part of the Bid Documents, Bidder may include such
alternatives in this Appendix and submitted as SECTION T4 (for Technical Proposal). The
BIDDER must state the precise details of the suggested alternative(s). Alternatives must be clearly
distinguished from Changes or Exceptions. Alternatives do not affect the offer made by the
BIDDER in the Bid Proposal, they are alternative offers. A Bid would not be rejected because it
contains alternatives.
2. The BIDDER is encouraged to develop and propose alternatives that will reduce the rates and
prices or improve the services required by PCIHBV. Alternatives shall be presented in a manner
that enables PCIHBV, at PCIHBV’s sole discretion, to accept or reject any, or all, of the
BIDDER’s proposed alternatives.
3. The BIDDER shall enter in Appendix T4 either:-
a) A statement as follows:
“There are no alternatives proposed to this Bid”.
OR
b) A statement as follows plus full detail of all alternatives including all commercial
implications if the alternative is accepted by PCIHBV.
“The BIDDER proposes the following alternatives, you may accept or reject each
alternative at your sole discretion”.
4. Technical information related to this Appendix shall be included in the TECHNICAL BID only,
clearly marked “Alternative”.
5. The BIDDER shall insert its company official stamp and sign each page of this SECTION T4.
BIDDER’s Company Stamp: …………………….. Signature : ……………………..

SECTION IV
APPENDIX T4
ATTACHMENT E – EXCEPTION FORM (APPENDIX T4)
PART I OF ATTACHMENT E: TO BE SUBMITTED IN TECHNICAL SUBMISSION ONLY – DO NOT STATE ANY VALUE IN THIS PART I.
PLEASE STATE (YES OR NO) IN THE

APPROPRIATE COLUMN AND
ARTICLE EXACT NEW PLEASE DO NOT SPECIFY ANY
EFFECT ON
NO. or WORDING REASON(S) FOR VALUE.
PERFORMANCE OF THE
EXHIBIT PROPOSED BY EXCEPTION THIS
SERVICE THIS EXCEPTION
NO. BIDDER EXCEPTION
HAS NO COST
HAS COST
IMPACT
IMPACT
Bidder’s Company Stamp: …………………….. Signature : ……………………..

SECTION IV
SCHEDULE OF PERSONNEL AND RESUME
APPENDIX T5
BIDDER shall submit in this SECTION T5 the following resume duly completed and signed.
BIDDER must ensure that the personnel proposed and accepted by PCIHBV for this contract are to be
available at the commencement of the contract. BIDDER shall also advise PCIHBV should a substitution
is necessary, the successor must possess equal or above level of expertise.
No. Position Qualification & Experience

- The candidate must possess minimum Diploma in any relevant background.
Safety and Health
Officer - Minimum eight (8) years of experience in oil and gas industry.
1
8 pax - Possess internationally recognized relevant HSE certification e.g. NEBOSH
etc.
Note: For personnel requirement, please refer to EXHIBIT I - SCOPE OF WORK of this tender.
Sample of resume format is as per Exhibit VI - CONTRACTOR’S PERSONNEL AND RÉSUMÉS.
BIDDER shall complete the following questionnaire and submit as Appendix T5 together with full details
of BIDDER’s proposed Personnel.
Such information should, as a minimum contain the following:
1. Organization chart showing the BIDDER’s proposed local organization, including line
responsibility / reporting.
2. International Organization chart showing the BIDDER’s proposed technical back-up / support to
be provided within this region and worldwide (if any).
3. Brief description of the responsibilities of the key positions within BIDDER’s proposed
organization.
4. Resumes of candidates detailing each person’s qualifications, experience, levels of responsibility

held and employment history with dates. Please refer to Attachment C of EXHIBIT I -
SCOPE OF WORK for the format of how the Resumes should be presented.
The proposed personnel whose resumes are being submitted in the proposal must give consent for
his resume to be furnished to PCIHBV for the purpose of this tender. The personnel is required
to sign on the cover letter of his resume consenting the usage of his resume.
BIDDER’s proposed personnel must satisfy the minimum required qualification and experience
(capability) of undertaking the work as listed in EXHIBIT I - SCOPE OF WORK of this Bid
Document.
5. PCIHBV shall have the right to interview (if deemed necessary) the proposed personnel as part of
its Technical Evaluation of the BIDDER’s ability to perform the work and all cost incurred in
attending the said interview shall be borne by BIDDERS.
6. PCIHBV reserves the right not to award the CONTRACT in the event the successful BIDDER is
unable to provide the proposed personnel at the time the contract is awarded.
7. Such other information as BIDDER may wish to submit.

SECTION IV
APPENDIX T5
BIDDER’s Company Stamp: …………………….. Signature : ……………

SECTION IV
INSURANCE
APPENDIX T6
INSURANCE
1. Pursuant to ARTICLE 10 – Insurance of Section V – CONTRACT FORM, the following

insurance cover shall be provided by the BIDDER.
(a) Insurance Value and Name of Insurers
INSURANCE NAME OF
TYPE OF INSURANCE VALUE INSURER(S)
Workmen’s Compensation Insurance
Employer’s Liability Insurance
Comprehensive General Liability Insurance
Any other Insurance(s)
(b) Insurance Limit, Effective Date and Validity Period
LIMIT EFFECTIVE VALIDITY

TYPE OF INSURANCE DATE PERIOD
Workmen Compensation Insurance
Employer’s Liability Insurance

Comprehensive General Liability
Insurance
Any other Insurance(s)
Note : (i) BIDDER to insert any other insurance that would be procured.
(ii) All deductible is for the BIDDER’s account.
(iii) Insurance costs are deemed to be included in BIDDER’s quoted prices and
rates.
BIDDER’s Company Stamp: …………………….. Signature : ……………………..

SECTION IV
BIDDER’S CAPABILITY AND EXPERIENCE
APPENDIX T7
BIDDER’S CAPABILITY AND EXPERIENCE
1. The BIDDER shall submit in this SECTION T7 the following questionnaire duly completed and
signed.
(i) Bidder/Partner/Joint Venture company shall have similar experiences in providing manpower
supply services. Bidder shall submit supporting document e.g. Letter of Award and/or
Contract Agreement for the said experiences.
Client’s Project/ Project Planned Actual Location Total Project List of

Name Contract Start Project Project of Project Work Referrals &
Description Date Completio Completio project Cost/Value Scopes Contact
n Date n Date (USD) Numbers
(please state
Two (2)
names)
`
Note:
1) BIDDER shall be able to submit evidence on project(s) experience e.g. Letter of Award
and/or Contract Agreement, Contract Completion Certificates etc.
2) BIDDER is required to provide separately, details of BIDDER, its principal or Affiliate and
its proposed Subcontractor's qualifications and experience in executing work of a similar
nature in the above format.
BIDDER's Company Stamp: …………………….. Signature : ……………………..

SECTION IV
FINANCIAL REPORT
APPENDIX T8
FINANCIAL REPORT
1. BIDDER shall submit as SECTION T8 to the Technical Proposal the following questionnaire
duly completed and signed.
(i) Company's paid-up capital USD………………….
(ii) Company's authorized capitalUSD………………….
(iii) Summary of assets and liabilities based on the audited financial statement of the latest
three (3) financial years (2015, 2016 and 2017) copies of which must be attached to
support this submission.
No. YEAR ….… YEAR ….… YEAR ...…

1 Total Assets
2 Current Assets
3 Total Liabilities
4 Current Liabilities
5 Net Worth (1 - 3)
6 Working Capital (2 - 4)
(iv) Credit facilities information

Bidder shall submit information on credit facilities as per table below:-
Type of Facilities Total Credit Amount Utilised

Facilities (USD) To Date (USD)
1 Bank Guarantee
2 Bank Overdraft
3 Letter of Credit
4 Bankers Acceptance
5 Others (Please specify)
2. BIDDER shalll submit copies of audited Financial Statements for the last three (3) years
(latest) for PCIHBV‘s review and evaluation. Management Account is strictly NOT acceptable.
If BIDDER’s operations are less than three years, please submit any audited Financial
Statement(s) available.
Bidder’s audited Financial Statements must be endorsed and stamped by relevant

authorities e.g. authorized auditors.
3. BIDDER shall submit copies of documents to support information provided in this Appendix.
4. Foreign Resident Company in Iraq:
(a) Audited financial statements for the last three (3) years;
(b) The Company’s audited financial statements submitted to the Trade Registrar in Iraq; or
If newly registered, the company registration & trade license in Iraq.
(c) The latest tax clearance letter from General Commission of Taxes (GCT) – applicable for
the company that had file the audited financial statements to the Trade Registrar in Iraq

SECTION IV
FINANCIAL REPORT
APPENDIX T8
(d) Credit references from banks and / or other financial institution.

(e) Sources of funds to be used for executing the contract i.e internal funding or external
funding from banks and/or financial institution. If company uses internal funds, must
attached latest bank statement and the company board resolution of the mentioned
commitment.
BIDDER's Company Stamp: …………………….. Signature : ……………………..

SECTION IV
TECHNICAL QUESTIONNAIRE
APPENDIX T9
1. The BIDDER shall submit in this SECTION T9 the following TECHNICAL

QUESTIONNAIRE duly completed and signed.
2. BIDDER’s information shall be used by PCIHBV to evaluate the technical performance of

BIDDER related to this tender. PCIHBV has the right to inspect laboratory of BIDDER and its
principal to clarify all the information provided in this Technical Questionnaire.
3. BIDDER shall submit in this Appendix to the FORM OF TENDER the detailed answers required.
2. The BIDDER shall provide all relevant specifications of all the items of
equipment/hardware/software which are proposed to be provided as detailed in EXHIBIT I –
SCOPE OF WORK.
3. BIDDER must demonstrate its capability in supplying all equipment/ hardware/software that is in
compliance with those listed in EXHIBIT I – SCOPE OF WORK.
4. The BIDDER shall insert its company name and sign each page of this Appendix.

SECTION IV
APPENDIX T9
BIDDER is required to answer every single item as questioned in this Section. BIDDER’s information shall be used by PCIHBV to evaluate the
technical performance of BIDDER related to this tender. PCIHBV has the right to inspect the BIDDER and its principal and to clarify all the
information provided in this Technical Questionnaire.
Technical Questionnaire Yes/No Remarks

1 COMPLETENESS OF DOCUMENT SUBMISSION
Bidder shall submit the bid document in accordance to PCIHBV requirement which and MUST
consist the below document :
a) Original Bid Bond/ Tender Deposit (in separate envelope)
b) Letter of Undertaking to bear the advertisement fee of this tender which estimated cost around
IQD4,760,000.00, if awarded this contract.
c) Letter of Undertaking to provide Bank Guarantee/Standby Letter of Credit (SBLC) or
confirmation to withhold SBLC amount five percent (5.0%) of Contract Price from
Contractor’s invoices (Retention Sum)
d) Letter of Undertaking for fully acceptance and compliance to the Scope of Work requirements
as per Invitation to Bid (ITB) Documents.
e) Certificate of registration with Ministry of Trade (MOT).
f) Certificate of Company Establishment.
g) Certificate of registration with General Commission for Tax
h) Social Security Department (SSD) compliance letter or Letter of Undertaking to comply with
the registration to SSD upon contract award.
2 COMPLIANCE TO SCOPE OF WORK

Bidder shall confirm its compliance with all the Scope of Work requirements as per Invitation to
Bid (ITB) documents.
Bidder to provide Letter of Undertaking for fully acceptance and compliance to the Scope of Work
requirements as per Invitation to Bid (ITB) Documents.

PROVISION OF SAFETY AND HEALTH OFFICER FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
SECTION IV
APPENDIX T9

3 COMPANY EXPERIENCE
Bidder shall have five (5) years of company experience in manpower supply services.
Bidder shall submit supporting document e.g. Letter of Award and/or Contract Agreement for the
said experiences.
Failing to provide the above document, will result to disqualification.
4 PERSONNEL REQUIREMENT
Safety and Health Officer (SHO) – eight (8) pax

- The candidate must possess minimum Diploma in any relevant background.
- Minimum eight (8) years of experience in oil and gas industry.
- Possess internationally recognized relevant HSE certification e.g. NEBOSH etc.
Bidder to submit all eight (8) resumes/CVs for the SHO personnel that meets the above
requirement for PCIHBV’s evaluation.
Failing to provide the above document, will result to disqualification.
5 FINANCIAL STANDING (BIDDERS MINIMUM CAPITAL)

As per instruction by Republic of Iraq Ministry of Oil (MoO), oil & gas services company
operating in Iraq must have at least/minimum company paid up capital of IQD 2 Billion (or any
currency equivalent).
Bidder to confirm compliance to this requirement and provide PCIHBV the supporting documents
proving that Bidder is meeting this requirement.
OR
Bidder to provide Commitment Letter to adhere to the requirement upon Contract Award.
6 ACTIVE CONTRACTS WITH PCIHBV

SECTION IV
APPENDIX T9

Bidder to specify existing or ongoing contracts with PCIHBV.
7 COMPANY REGISTRATION WITH MINISTRY OF TRADE (MOT)
Bidder to submit a valid or application on Company Registration with Ministry of Trade to

conduct WORKS in Iraq.
Should bidder is not yet registered, the Bidder shall provide a written undertaking to complete
registration on or before the EFFECTIVE DATE should bidder is identified as the successful
Bidder.
8 TAX REGISTRATION
Has your company registered with the Iraqi Tax Authorities (General Commission of Taxes)?
Please answer YES or NO)____________
If yes, please provide the Tax registration letter / Card (with Tax Registration Number) &
List of registered employees.
If not, the Bidder shall provide a written undertaking to complete registration on or before
the EFFECTIVE DATE should bidder is identified as the successful Bidder.
9 TERMS AND CONDITIONS
Bidder confirms its understanding of PCIHBV’s terms and conditions. The Bidder confirms it
will fully comply and adhere to PCIHBV’s terms and conditions and all PCIHBV requirements
stated therein.
10 FINANCIAL STANDING & REPORT

SECTION IV
APPENDIX T9
Bidder confirms its understanding and provides all necessary information and documents as
specified in SECTION IV – 3 YEARS AUDITED FINANCIAL REPORT: APPENDIX T8 of this
ITBD.

SECTION IV
OTHER APPLICABLE TEXT
APPENDIX T10
OTHER APPLICABLE TEXT

PAGE 46 OF 55
SECTION IV
UNPRICED COMMERCIAL PROPOSAL
APPENDIX T11
UNPRICED COMMERCIAL PROPOSAL
BIDDER must submit the Unpriced Commercial Proposal as per EXHIBIT II - SCHEDULE OF
COMPENSATION by completing the Exhibit.
IMPORTANT:
a) NO PRICES OR COST QUOTATIONS ARE TO BE SHOWN IN THE

QUOTATION FORMATS SUBMITTED IN THE TECHNICAL
PROPOSAL.
b) BIDDER IS REQUIRED TO INDICATE WHETHER OR NOT IT IS

BIDDING FOR EACH ITEMS BY PRINTING THE WORD “QUOTED”
TO REPLACE THE PRICE AND “NO QUOTE” IF NO PRICE HAS BEEN
QUOTED FOR EACH ITEM THAT HAS BEEN PRICED (OR NOT) IN
THE COMMERCIAL PROPOSAL, AS PER SECTION C2.
c) IN CASE OF “NO QUOTE”, BIDDER SHALL SPECIFY THE REASON

FOR NOT QUOTING IN THE EXCEPTION FORM AS PER APPENDIX
T4. BIDDER SHALL IN NO CIRCUMSTANCE ALTER ANY WORDING
OF EXHIBIT II.

PAGE 47 OF 55
SECTION IV
ADMINISTRATION INFORMATION
APPENDIX T12
ADMINISTRATION INFORMATION
1. The BIDDER shall submit as SECTION T12 to the Technical Proposal the following information to
enable a CONTRACT to be executed in the event of BIDDER's Bid being accepted.
(i) FORM OF AGREEMENT
- BIDDER's Company Name

- BIDDER's legal standing (i.e. company, partnership, etc.)
- Law of Incorporation (country)
- Principal Registered office
- Name of signatory
- Position of signatory
(ii) ADMINISTRATION PROCEDURES
- Name of BIDDER’s CONTRACT Administrator

- Name of BIDDER’s Representative
- Position
- Address
- Telex No.
- Telephone No.
- Name of BIDDER’s Representative Nominated Deputy

- Position
- Address
- Telex No.
- Telephone No.
- Authority and Duties Delegated to Nominated Deputy
BIDDER’s Company Stamp : ……………………… Signature : ………………………

PAGE 48 OF 55
SECTION IV
SOFT COPY OF TECHNICAL PROPOSAL
APPENDIX T13
SOFT COPY OF THE TECHNICAL PROPOSAL

PAGE 49 OF 55
SECTION IV
COVER LETTER
APPENDIX C1
COVER LETTER (PLEASE PROVIDE)

PAGE 50 OF 55
SECTION IV
PRICED QUOTATION FORMATS
APPENDIX C2

PAGE 51 OF 55
SECTION IV
APPENDIX C2
BIDDER must submit the PRICED QUOTATION FORMATS as per Exhibit II - SCHEDULE OF
COMPENSATION by completing the Exhibit.

PAGE 52 OF 55
SECTION IV
PRICED CHANGES, ALTERNATIVES OR EXCEPTIONS
APPENDIX C3
PRICED CHANGES, ALTERNATIVES OR EXCEPTIONS

PAGE 53 OF 55
SECTION IV
PRICED CHANGES, ALTERNATIVES OR EXCEPTIONS (ATTACHMENT E – EXCEPTION FORM)
APPENDIX C3
PART II OF ATTACHMENT E: TO BE SUBMITTED IN COMMERICIAL SUBMISSION ONLY
ARTICLE EXACT NEW REASON(S) FOR EFFECT ON PLEASE STATE THE ADDITIONAL
NO. or WORDING EXCEPTION PERFORMANCE OF THE (+) OR REDUCTION (-) IN THE BID
EXHIBIT PROPOSED BY SERVICE PRICES/RATES IF EXCEPTION IS
NO. BIDDER REJECTED/ACCEPTED BY THE
COMPANY
Bidder's Company Stamp: …………………….. Signature: ……………………..

SECTION IV
SOFT COPY OF THE COMMERCIAL PROPOSAL
APPENDIX C4
SOFT COPY OF THE COMMERCIAL PROPOSAL


Instruction To Bidder

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Instruction To Bidder

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PETRONAS CARIGALI IRAQ HOLDING B.V.

INVITATION TO BID DOCUMENTS

TENDER NO.: PCIHBV/2019/HSE/2286

SERVICE AGREEMENT FOR PROVISION OF SAFETY AND HEALTH OFFICER FOR

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 1 OF 55

1. BID ACKNOWLEDGEMENT SECTION I

2. GENERAL INFORMATION TO BIDDERS SECTION II

5. CONTRACT FORM SECTION V

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 2 OF 55

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 3 OF 55

PETRONAS CARIGALI IRAQ HOLDING BV

TENDER NO. : PCIHBV/2019/HSE/2286

We confirm that (*delete as applicable):

Name of Bidding Company :…………………………………………………………

Name (printed) :…………………………………………………………

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 4 OF 55

GENERAL INFORMATION TO BIDDERS

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 5 OF 55

GENERAL INFORMATION TO BIDDERS

NO. DESCRIPTIONS PAGES

INVITATION TO BID DOCUMENTS (ITBD) 8

4.0 BID CLOSING DATE 8

5.0 BID VALIDITY 8

TAXES AND DUTIES 9

12.0 PRICE QUOTATIONS 11

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 6 OF 55

1.1 PETRONAS CARIGALI IRAQ HOLDING B.V. (hereinafter referred to as "PCIHBV”) is

- CONTRACTOR's Unit Prices;

1.9 FAILURE TO STRICTLY COMPLY WITH THE INSTRUCTIONS SET

2.0 INVITATION TO BID DOCUMENTS (ITBD)

2.1 The Invitation to Bid Documents comprise of the following:

Section I - Bid Acknowledgement

3.0 INTENTION TO BID

4.0 BID CLOSING DATE, TIME and ADDRESS

4.1 OPTION FOR BID SUBMISSION DATE & ADDRESS:-

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 8 OF 55

1) OPTION NO.1 – Bidder can submit the bid proposals to below

The Bidder's proposal must be deposit to Tender Box No.1 at Supply

Office HP: +964 7809 184 659

The Bidder's proposal must be submitted NO later than 26 FEBRUARY 2019

5.0 BID VALIDITY

(a) "DECLINE TO BID - DOCUMENTS RETURNED"

6.0 DURATION OF CONTRACT

7.0 COMMENCEMENT DATE

8.0 COMPLIANCE WITH LAW

9.0 TAXES AND DUTIES

10.0 STAND BY LETTER OF CREDIT (SBLC) AND PERFORMANCE GUARANTEE

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 10 OF 55

11.0 EXCEPTIONS TO CONTRACT TERMS AND CONDITIONS

"FIRM - Will not accept PCIHBV's wording at any price".

12.0 PRICE QUOTATIONS

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 11 OF 55

12.2 EXHIBIT II - SCHEDULE OF COMPENSATION must be entirely completed by

13.0 TENDER BRIEFING

13.1 Not Applicable for this tender.

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 12 OF 55

TENDER NO.: PCIHBV/2019/HSE/2286 PAGE 13 OF 55

1.0 PURPOSE OF INSTRUCTIONS 14

2.0 BID ACKNOWLEDGEMENT 14

3.0 PREPARATION OF BID PROPOSAL 14

4.0 BID PROPOSAL FORMAT 15

5.0 SUBMISSION OF BID PROPOSAL 18

6.0 CONSIDERATION OF BID PROPOSAL 20