Anglo–Eastern

NOMINATION OF BENEFICIARY

NAME SHARMA RISHABH

RANK CDT CREW ID BOM64463
VESSEL LIVERPOOL EXPRESS
DATE OF SEA 08-Mar-2024

• In the event of my death or mental incapacity for any reason during the period of my employment under
the aforesaid Seafarer Employment Agreement (“SEA”), I nominate the following person(s) to receive any
compensation or benefits entitled to me, including any balance of wages due, in the proportion(s) given
and to be contacted for my personal data/information to be transferred to concerned as needed.
• All communications in this respect should be conducted with and all my personal effects and belongings
handed over to the person(s) nominated hereunder.

Name of nominated person Relationship Address and contact details Proportion

SHARMA UMESH CHAND FATHER 6/3 N-1,SHASTRI NAGAR, 50%
KHANDARI,AGRA, PIN : 282002,,
UTTAR PRADESH,INDIA,
Tel: 7310616313 /7895918418
SHARMA MADHU MOTHER SAME AS ABOVE 50%

• I hereby affirm that I have informed my declared nominee(s) and next of kin to contact the company
immediately per the details provided to me in case of any emergency.
• I understand that payment of any compensation or benefits entitled to me will be made as per the terms
and conditions of my SEA and the CBA applicable according to this Nomination of Beneficiary.
• I understand that this Nomination of Beneficiary is applicable to my employment on the subject vessel
under the aforesaid SEA only. (A separate Nomination of Beneficiary shall be required for each
employment on each vessel engaged for through the company.)
• I understand that any change to this Nomination of Beneficiary must be made by me in writing to the
company, duly witnessed, in similar form to this.
• I understand it is my sole responsibility to inform my next of kin and the declared nominee(s) of my
Nomination of Beneficiary and the company and the vessel owners, operators, managers, charterers,
insurers and any connected persons or parties shall not be responsible for any demands, objections or
claims whatsoever from my next of kin, the declared nominee(s) or any other persons whosoever
disputing the Nomination of Beneficiary made by me.

I declare that this Nomination of Beneficiary is made by me voluntarily, according to my wishes and sole
responsibility, of my own free will, without any undue influence or coercion.

*Seafarer confirms awareness of Company Privacy Policy.

Signed by Witnessed
Seafarer Signed with Aadhaar: by
Rishabh Sharma
01/03/2024@10:22:06 IST (name &
signature) Digitally Signed:
SRIKANTH TIRUKKOVALLURI
29/02/2024@21:14:43 IST

Place Date 08-Mar-2024

Form : AE-MHR 14 Revision:1 Page 1 of 1 (Retention Period: - 1 Year) Version Date: 01.06.2023
 Anglo-Eastern
Marine HR

PRE JOINING BRIEFING

(Each time prior joining a ship) FORM B
Instructions: to have an effective and interactive briefing, all Officers are requested to go through the form and check
applicable sections prior briefing with MHR Manager. Every officer prior to joining a ship shall familiarize himself with the
following:-
Name of Joining Officer:
Mr. Rishabh Sharma
Last Vessel: Joining Vessel: Date briefing carried out:
LIVERPOOL EXPRESS 08-Mar-2024
A. To Be completed by Joining Officer ISM requires that all personnel joining the vessel should be familiarized prior
joining. Below is enlisted for your guidance for a smooth tenure onboard.
Leading With Integrity
Our Promise: Anglo-Eastern leads by doing right thing the right way. We enable everyone to perform at their best.
Our Purpose
Building Trust - Respect & Reliability – Keep vessel tradable - Show Integrity and be accountable
Driving Performance - Efficient & Economic Operation - Maintenance Of Ship
Better Maritime Future - No harm to people, Environment or Property - Safe carriage of cargo
Company Policies**:
QHSE Policy- Social Media Policy:
Zero harm to people. Zero loss to environment, Property and Protect company’s reputation publicly and respectful
reputation. engagement.
Drug & Alcohol Policy- Prevention of sexual harassment policy
To comply with the highest industry standards on the Aims to create a working environment, free from all types
prevention of all forms of substance abuse, including drugs of sexual harassment
and alcohol on board. Anti-Corruption policy: Zero tolerance to corrupt
Maintenance & Spare Part Policy: practices. Not accepting or offering gratuities to get work
Reliability of operation and seaworthiness. done.
Personnel Recruitment & Training Policy: Control of Arms Policy: Carriage of arms such as cargo
STCW compliant and cultural fit with company values. and tools used for normal operation of the vessel are
Cultural Awareness Policy: exempted from the scope of this policy
Mutual respect irrespective of gender / religion, ethnicity. Information Security Policy:
Free from harassment / bullying or discrimination. This policy emphasises the management commitment
Security Policy: towards Information Technology and Cyber Security
No security breach / strict compliance with SSP. within the organization including vessels.
On-Board Welfare Activities**
Harassment – No harassment / No Bullying. Zero tolerance. Call to Wellbeing Cell: Within 2 - 4 Weeks of joining,
Report any instances to welfare dept. Ref Form AEI MHR please ask the new trainee to call up Wellbeing Dept.
06. Show Anti- harassment ppt. on-board. Pls go thru We feel engaged employees are happy employees. Ship
awareness campaign on Mariner App. staff can show their Passion and innovative skills.
Social Funday: Social get together once every week for Form WE Team - Wellbeing & Engagement Team for
emotional connect among crew. To be part of mess mess committee / Wellbeing meetings, engagement on-
committee. board.
Buddy System: To provide emotional support and guide the Seafarer Feedback Rating (SFR) - Please participate
new trainee, another person onboard to be appointed. and encourage all staff on-board to vote on AE App once
Depression – Follow anti depression guidelines. Please every month for continuous feedback.
offer HELP, TALK, ASK & LISTEN to person in depression.
Notify Master / CE / Office.
MHR Guidelines**
Briefing notes and Complaint handling procedure: Competency Management System: All E-Courses to be
Onboard Grievance Procedure- (Refer PAM and TOE) completed as per identified courses thru CMS.
Briefing notes contains vessel details, contact details of Tech Training Please ensure Officers are getting trained for
and MHR. On-board Complaint handling procedure – AEI the next rank as per Training / CMS Logs.
MHR 06 including the details of appropriate internal and Working Gear / Boiler Suits: Always wear clean and
external authorities (which do not include Charterers, neat boiler suits. Ratings should wear boiler suits on
Shippers, Receivers, Agents or Terminals) is explained. bridge watches.
Accountability & Job responsibility: RPS Data Upload: Before reaching airport, please check
Please ensure a pro-active approaching in dealing with the RPS Data using link given in Mariner App.
problems encountered. Mariner App: All seafarers are encouraged to download.
Permits (PTW)- Permit System must be followed strictly. Terms of employment is available on app.
Master/ Chief Engineer must sign the permits for the jobs Talent Matrix: A progressive planning tool which will help
and tasks as required. to build strong team on-board based on Experience,
Safety Cards / Diaries : Explained about Potential, Personality, Perception % Performance.
• One-Minute Hazards Identification Guide Card Navigation Tool Box Meeting:
• Golden rules for personal safety Hold a DAILY Navigation Tool Box meeting with full Nav
• PSC Detainable Deficiencies Card , team

Form: AE-MHR 06 (B) Revision: 1 Page 1 of 2 (Retention Period: - 1 Year) Date 01.09.2023
 Anglo-Eastern
Marine HR

• Ladder Safety Card - Joiner carrying same.
• Golden Rules for Preventing Black Out Onboard Ships
• Collision Avoidance / Berthing / Anchoring Card
• Be Safe+
Appraisals System – Open appraisal
Early Sign offs- Encourage Contract Completion and Early
Reliefs to be avoided.
Take Over Reports- Take-over reports for Master and Chief
Engineer to be sent to Tec office within one month of take-
over.
General Safety - Follow all the safety procedures as laid
down by the company. No flip flops allowed (even in
accommodation)
Shell LFI:
Explained about Learning Engagement
• Tool (LET)
Reflective Learning; Resilience Training
Role of watch-keeper in monitoring safe watch:
Be alert. Report immediately to Master/CE if your fellow WK
is found sleeping during course of watch.
Recent Incidents that affect Company’s integrity / Regulatory updates
Navigation Incidents: Recent navigation incidents and
causes.
Recent detentions – Reasons for recent detentions
discussed.
Common Deficiencies – Internal Auditor’s feedback
discussed.
Build an Accountable & Informed NAV team, for safe
navigation.
Disciplinary procedure is based upon just culture policy
where failure or error is used for promoting learning and
improvements.
Work Rest Hours / Crew Overtime: No falsification of
records. Encourage individual to check and take
proactive measures. Crew overtime should be in line with
work rest hours. No Gratis overtime to be given.
Port State Control Please ensure that ship is kept well
prepared for PSC inspections at all times.
Port Headland: Familiarize with the operational and
safety concerns raised by the pilots and port authorities at
the Port Hedland. E-Course is available on CMS, which
must be done for capsize joiners.
For Indian Flag vessels: Implementation of additional
measures to improve PSC performance of Indian vessels.
Familiarize Master / Chief Engineer / Chief Officer / 2nd
Engineer with the requirements of Engine Circular 05 of
2017 & 01 of 2019.
Latest regulatory updates: Available on Mariner App.
Accident/ Non-conformity Analysis- All injuries, ALL
damages and ALL near misses must be reported. Root
cause analysis (Tec 45) is required to be filled up.
Cyber security video – Video illustrates how cyber
security is breached in maritime industry.

Capt.Srikanth T.
________________________ ______________________________
Name of Briefing Officer Signature of Briefing Officer
B. To Be briefed by MHR – MHR Manager **
Following points discussed with Officer
• Personal Briefing by Manning / Management Office covering any special requirements
• Vessel specific operation and equipment
• Personal Briefing with vessel’s Superintendent / Principals (For Master & C/E only) OR visit to
Management office
• Tanker / Gas Carrier personnel briefed about the ZERO alcohol policy on board
• Parallel Sailing / Taking over instructions
• Roles & Responsibility (PAM 01 Chapter 8/9)
• Owners briefing form – Recent incidents in fleet discussed.
• Report medical conditions and prescribed medication to the company doctor and onboard. False declarations
will lead to dismissal process.
Briefing with Senior Officer ex hands (for Senior Officers – New to the company / On promotion)

Name of Briefing Officer: Capt.Srikanth T.

Other Remarks :

The briefing was done in person/ on phone / AESM App *. (Strike out which is not applicable)
By signing below, seafarer confirms that he has been explained above mentioned topics. Signed with Aadhaar:
Rishabh Sharma
Name of Joining Officer Signature
Mr. Rishabh Sharma 01/03/2024@10:22:06 IST
Rank of Joining Officer CDT
Name of MHR Manager Signature
Capt.Srikanth T.
Date
08-Mar-2024
Note: Please complete Owner Specific Briefing as per the file

** Some topics may not be applicable to Crew Management or Specific ships.

Form: AE-MHR 06 (B) Revision: 1 Page 2 of 2 (Retention Period: - 1 Year) Date 01.09.2023
 Anglo – Eastern
PRE- JOINING DECLARATION

I have read, understood and agree unreservedly to comply with Anglo Eastern / Owners policies with regards to:
□ Company Policies
✔

□ Quality, Health, Safety and Environment Policy

✔

□ Drug and Alcohol Policy

✔

□ Maintenance and Spare Parts Policy

✔

□ Personnel Recruitment and Training Policy

✔

□ Cultural Awareness Policy

✔

□ Security Policy
✔

□ Social Media Policy

✔

□ Prevention of Sexual Harassment Policy.

✔

□ Anti-corruption Policy
✔

□ Control of Arms Policy

✔

□ Information Security Policy

✔

□ Company’s policy regarding transit through High Risk Area / Gulf of Aden
✔

□ CEO’s message regarding MARPOL - Environmental Compliance and Reporting

✔

1) I hereby declare that (D&A):

• I am not a habitual user of any drugs other than those which at times are prescribed to me by a registered
medical practitioner.
• I also declare that the medicines (if any) being carried with me on board, have been declared to the
company doctor during PEME and are with proper prescription and expiry dates.
• I will not take any drugs whilst onboard unless prescribed by ship’s medical officer or a medical
practitioner appointed by the Master or his agents.
• I agree without any reservations whatsoever to submit myself to random testing for usage of drugs, or
misuse of alcohol which may be ordered by the Master or the Company within the scope of Company’s drug
and alcohol policy.
• I have been fully aware of the Company’s policy on drug and alcohol abuse, have received copy of same
and undertake to abide by it.
• I have not at any time presently or in the past willfully or otherwise, consumed, traded, trafficked or handled
illegal drugs.
• I agree that possession, use and trafficking of Drugs and breach of the Company’s Drug and Alcohol Policy
will be just cause for termination of my employment with my repatriation and my reliever’s joining expenses
at my cost.
• I have never failed Drug and Alcohol Test.
• I agree to co-operate fully with U.S. Drug Enforcement Agency or any other agency, with regards to
implementation of provisions contained in the Sea Carrier Security Manual.
2) I also hereby declare that:
• I am not carrying any videos / pictures of child pornography on my laptops or storage device.
• I am not carrying any medication or have hidden a medical condition during medical.
• There is no legal case and visa restriction, which restricts from joining a ship.
• All my documents are genuine and are obtained through official channels.
• I am carrying my all original travel document and STCW certificates, required for my rank.
• I have not been charged any recruitment fee and not promised any extra benefits and facilities such as
shorter contract etc, other than what is mentioned in the contract.
• It will be my responsibility to pay income tax as per income tax act 1961, if applicable. I indemnify the
Company in case of any action/loss against it arising on account of my default/non-compliance, in this
regard.
I hereby take a pledge to abide with the environment protection policy of the company

The above declaration has been made by me truthfully without duress and my own free will on this day.
If any of the above declaration is proven false at a later date, then I agree to bear all cost of my
repatriation and related expenses.
Signed with Aadhaar:
Rishabh Sharma
01/03/2024@10:22:06 IST
08-Mar-2024 MUMBAI
Signed: __________________________ Date: ______________ Place: _________________

CDT LIVERPOOL EXPRESS

Name: Mr. Rishabh Sharma
__________________________ Rank:______________ Vessel:_________________

Form AE-MHR 13 Revision 0 Page 1 of 1 (Retention Period: - 1 Year) Date: - 01.06.2023

 CEO’s Message
SeaGuardians: Preserving our Oceans.

MARPOL - Environmental Compliance and Reporting

Seafarers can face legal consequences, and companies may incur substantial fines due to
breaches of environmental regulations. Port authorities worldwide are taking a strict stance
against vessels suspected of any violations, including inaccurate, fraudulent, or improper log-
book entries. In recent times, crew members have been subject to criminal prosecution and
imprisonment for such violations in various countries, including the USA, Western Europe,
Australia, and Asia.

Our approach is to ensure the safe and efficient operation of vessels to prevent environmental
pollution. We do not tolerate the absence of proper equipment or misconceptions among the
crew as excuses for non-compliance. It is your responsibility to promptly report any such issues
or violations.

Here are the procedures for reporting violations:

• First, inform the Master.

• If you have concerns about reporting to the Master, you can report directly to the office.
• Violation reports can also be submitted via phone, email, or postal mail using the 'Speak
Up Program' available in the mess rooms.

The individual reporting the violation may choose to include their name in the report if they wish
to be informed about the follow-up, but this is not mandatory. Note that anonymous reports may
make it challenging to conduct the investigation or provide feedback.

We commit to conducting impartial investigations into all reports of environmental non-

compliance. We assure all personnel that they will be protected from adverse actions or
retaliation for reporting violations of environmental regulations or for refusing to engage in any
unlawful activities.

I wish to remind every seafarer on board about our stringent environmental protection policies.
We expect full compliance with and, if possible, surpassing all regulations, both in principle and
in practice.

The Master and Chief Engineer must engage in discussions with everyone on board, as well as
with newly joined crew members, to stress our environmental policy and shipboard procedures.
We emphasize the need for unwavering commitment from all staff to adhere to these
regulations for the sake of environmental protection.

Let's face these challenges together, charting a course toward a cleaner, healthier future for our
oceans and the planet.

Bjorn Hojgaard
CEO
1st November 2023

This message from the CEO is fully understood by me and I agree to abide with the
environment protection policy of the company.
Signed with Aadhaar:
Rishabh Sharma
01/03/2024@10:22:06 IST

________________________
08-Mar-2024
___________
Signature of Crew Member Date
 Anglo-Eastern
Marine HR
Pre departure Checklist
(Action: To be completed by joining seafarer & manning office / agency)
Seafarer / office staff must check all the below mentioned items individually and tick mark the item only after actual completion of the task.
Name of Officer / Crew : Mr. Rishabh Sharma Rank : CDT

Joining Vessel : LIVERPOOL EXPRESS Date : 08-Mar-2024

The below form to be completed by the Seafarer
1) I am carrying with me :- 2) Received from Office:- 3) Briefing Completed :-
Passport (Validity - Minimum 1
year) ☐
✔ Original Employment contract ☐
✔ *Pre-Joining briefing ☐
✔
Certificate of Competency / watch
keeping certificate ☐
✔ Guarantee Letter & Air Ticket ☐
✔ *Owner’s Briefing CBT ☐
✔
Induction Briefing (For new joiners /
CDC / Seaman Book ☐
✔ *Flag CRA Signed ☐ Promoters) ☐
Applicable DCE for class of vessel ☐ *Medical reports ☐
✔ Vessel Manager briefing (For M, CE) ☐
Medical Record book and Yellow *Visa copy of joining port and /
Fever ☐
✔
OKTB copy ☐
✔ In Person ☐
*Pre-Joining Declaration
Seafarers Identity Documents (SID) ☐
✔ including CEO declaration ☐
✔ Telephonic ☐
✔
(MARPOL)
Flag license/ CRA /CDC ☐
✔ Access to TOE / CBA ☐
✔
All Original STCW + Refresher Form AE-MHR 06 Briefing notes /
certificate as per Form AE-MHR 03 ☐
✔
Complaint Handling Procedure ☐
✔

Hand over notes for Senior Officer ☐

✔
Union dues payment /card ☐
✔
Training log for next rank or TAB for
Cadet / JE ☐
✔

Uniform, Full Blues, peak cap

Uniform / Boiler Suits / Safety shoes ☐
✔
(Officers & Cadets for New building) ☐ Digital certificates for AEMTC
courses provided before joining ☐
✔
USD 100 during travelling for
immigration / emergency tel call
Ship’s mail (imp docs in hand bag) ☐
80 Euro in case joining at Europe ☐
✔ Promotion log for the next rank (as
for visa fee applicable) ☐
Yes No
4 *Nomination of Beneficiary Form (AE-MHR 14) dully filled in and signed. ☐
✔ ☐
5 *All claims submitted (except for claims related to travel for joining vessel). ☐
✔ ☐
6 No significant change in known health condition since completion of pre-joining medicals. ☐
✔ ☐
7 It is understood that I will be required to carry warm clothing in person if joining is in cold climate area. ☐
✔ ☐
I have provided copies of documents renewed during leave to the concerned manning office / agency and same has
8
been updated in the system. ☐
✔ ☐
It is understood that if i am not carrying all original documents as per AE-MHR 03 including employment contract or any
9 deficiency in my personal documentation (including spelling error etc), will result in the termination of my contract with full ☐
✔ ☐
repatriation cost.
10 App in working condition and shown how to check immigration clearance. ☐
✔ ☐
11 I am healthy and do not have any COVID symptoms / Flu like symptoms from past 7 days. ☐
✔ ☐
12 I shall immediately report any changes to my health
Signed condition to office immediately.
with Aadhaar: ☐
✔ ☐
Rishabh Sharma
01/03/2024@10:22:06 IST
Signed by joiner : Signed by MPO :

To be completed by Office Staff MPO

*Documentation Check Form (AE-MHR 03) completed and all documents will remain valid for duration of assignment + two
1
month. ☐
✔

2 Collected last service page/s of CDC as required. ☐

✔

3 Authentication of COC / CDC carried out for new joiner / ex-staff on obtaining new COC. ☐
✔

4 Joining paper file updated, scanned copies of AE-MHR 03, passport, CDC pages, etc. ☐
✔

Checked in office by MPA / MPO: TRUPTI LUDBE

Verified by Manager, after Capt.Srikanth T.

completion of all formalities :

Note: All documents marked * should be atached in hard or digital copy with this form. (Contract must always be atached as a physical copy)

Form : AE-MHR 17 Revision 1 Page 1 of 1 (Retention Period: - 1 Year) Date: 01.09.2023

 Anglo-Eastern
Marine HR
Confirmation of Joining Papers
(Action: To be completed by MPA and checked by AM)

I confirm I have submitted the following documents. Digital documents have been saved in SharePoint and
DMS

Document Physical copy Digital copy Remarks

Documentation Checklist Form AE-MHR 03 ☐ ✔

☐

Pre-joining briefing Form AE-MHR 06(B) ☐ ✔

☐

Pre-joining Declaration Form AE-MHR 13 ☐ ✔

☐

Nomination of beneficiary Form AE-MHR 14 ☐ ✔

☐

Pre-Departure checklist Form AE-MHR 17 ☐ ✔

☐

Supy Checklist Form AE-MHR 18 ☐ ☐

Indemnity Supernumerary Form AE-MHR 20 ☐ ☐

Briefing form Form AE-MHR 44 / Marine Flix ☐ ✔

☐
Only physical copy is
Contract copy ☐ ☐
✔ acceptable

MPA Name TRUPTI LUDBE

Digitally signed by
TRUPTI TRUPTI LUDBE
MPA Signature
Date: 2024.02.29
Date 08-Mar-2024
LUDBE 17:52:37 +05'30'

AM Name

AM Signature Date 08-Mar-2024

Form : AE-MHR 68 Revision 1 Page 1 of 1 (Retention Period: - 1 Year) Date: 01.09.2023

 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
06 Sep 2023 Rev 2 Page 1 of 9

Name Mr. Rishabh Sharma Date Joined AESM 08-03-2024

Joining Vessel LIVERPOOL EXPRESS Rank CDT

Last Vessel Rank on Last Vessel

Date Signed Off

from Last Vessel

A. Organization Structure of Owners

Please add a brief introduction of the owner.

Key persons

Name Designation
Lutz-Michael Dyck
Primary
OFF DIRECT +49 (0) 40 3001 2698 Senior Director
Contact
MOBILE +49 (0) 172 451 63 85
Arnold Lipinski
Secondary
OFF DIRECT +49 (0) 40 3001 2029 Senior Director
Contact
1 MOBILE +49 (0) 172 423 94 67
Urgent Lutz-Michael Dyck
Operations OFF DIRECT +49 (0) 40 3001 2698 Senior Director
Matters Only MOBILE +49 (0) 172 451 63 85

Claims - -

Accounts
- -
General
Refer to Emergency Contact List for details of the contact details.

B. Owner’s Requirements- Reporting/ Circulars

Please read and be familiar with the contents of:

 Hapag Lloyd Owner’s Manual
 Hapag Lloyd Emergency Response Manual
1  Hapag Lloyd Circulars (for H/L vessels under external management).
 Hapag Lloyd- Global Code of Ethics on Anti – Corruption practices (Refer OC
FM 01-2023 – Reporting of Corruption Incidents)

Fuel management:

Fuel consumption has highest priority within Hapag-Lloyd. Especially on Charter

vessels Fuel oil surveyors (Bunker detectives) have been employed. These experts visit
vessels unannounced and take soundings from all tanks with the target to find fuel oil
stocks not properly recorded in the log books. Do note that these fuel surveyors do also
2
board our vessels to check fuel oil stocks. Please ensure:
1. Sounding of all fuel oil and diesel oil tanks to be checked by C/E personally and
quantity calculated.
2. The calculations to be sent to AESM every week for close monitoring.
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
06 Sep 2023 Rev 2 Page 2 of 9

Sludge Discharge:
3 Reference Fleet Circular FuelPurc 05-2023 – Sludge disposal to be conducted only in
preferred ports as per the list included in the circular.
C. Owner Specific PSC Detentions

Limari was detained at Wilhelmshaven, Germany with 31 deficiencies in May

2022.

 Numerous deficiencies related to inadequate maintenance on board.

1  Failure to carry out proper Fire & Rescue Drill.
 Findings related toemergency preparedness.
 Findings related tofire safety & prevention.

Mississauga Express was detained at Melbourne, Australia in Sept 2011

 Numerous instances of failure to observe STCW requirements regarding hours of

2 rest by Chief Officer and Second Officer
 Hours of rest records did not accurately reflect the actual hours worked.
 ISM system does not ensure that the development of plans for shipboard operations
is effective as evidenced by the two deficiencies recorded above.
Hero was detained by USCG at Houston in March 2009

 Fuel Booster pumps were leaking onto heated fuel supply lines posing a substantial
fire hazard and resulted in oil soaked lagging.
 Numerous fuel and lube oil leaks from all the generators.
 HO Filter of the generator was leaking from the pump shaft.
3  Fuel leaks from the Purifiers.
 Water leaks from the Fresh water pump onto electrical equipment
 Oil leaking from underside of scavenger air box,
 Bilge pump in-operational.
 Improper maintenance and housekeeping in machinery spaces.

New Orleans Express was detained at Antwerp in March 2009.

 NUC Light mast was broken.

4  Engine Room fire dampers not operational.
 Excessive amount of oil in bilge wells.

Endurance was detained at Fos in Aug 2004.

 Main engine, auxiliary engines separators and steering gear leakages.
5  Emergency fire pump inoperational.
 Co2 fixed extinguishing system survey incomplete.
Altamira Express was detained at Bremerhaven in 2011 during Annual surveys.
6 Lifeboat davit foundations were found to be excessively thinned down.
D. Owner Specific Major Problems/ Incidents

Kiel Express made contact with two other vessels whilst berthed starboard side
alongside at Botany Bay, Sydney in Oct-14. The vessel was moored with a
configuration of (4+2) lines forward and (3+2+2) lines aft and port anchor lowered to
one shackle outside the hawse pipe. Due to experiencing wind speeds gusting to about
60 knots, she parted all the aft mooring ropes and most of the forward mooring ropes.
Efforts were made to keep vessel alongside with the help of bow thruster and a tug.
However vessels stern swung to port making a contact with other vessels. The vessel’s
1 existing mooring configuration for the port was inadequate to counter the effects of
beam winds. Also a single tug was ordered/ available for the vessel which was
inadequate to keep the vessel alongside in the prevalent conditions. Upon receiving the
storm warning, additional measures could have been considered in consultation with
port to vacate the berth or to provide additional guards in the form of additional ropes
from port / enough tugs to be kept standby near vessel and pushing the vessel towards
the wharf.
2 Kiel Express collided with another vessel when enroute from Kaohsiung, Taiwan to
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
06 Sep 2023 Rev 2 Page 3 of 9

Hong Kong in Sept 14. She was a stand-alone vessel in the crossing situation and did
not take avoiding action in ample time once it was clear that the give-way vessel was
not taking appropriate action in compliance with the rules. Master’s instructions as per
night orders for keeping minimum CPA as 1 mile were not complied and Master was not
called on bridge.
Norfolk Express ran aground after departure from Bremerhaven under pilotage in Apr
2013. She had first experienced a malfunction with her steering gear when rudder did
not respond to helm order just shortly after departure - the rudder had got stuck at hard
port which was resolved immediately by manually operating the solenoid valve of No.1
telemotor which was in use at that time. However, after half an hour, she experienced a
3 second malfunction with her steering gear. The rudder did not respond to helm order
and got stuck at Port 7 causing vessel to swing to port uncontrollably, go out of the
navigable channel and finally run aground. Vessel suffered damage to the bulbous bow
and bottom plating in way of fore peak void space.

Rome Express touched bottom at a shallow patch whilst making an approach to pick up
Pilot at Marsaxlokk, Malta in Sept 2007. Investigation revealed that vessel had deviated
from the agreed passage plan to reach Pilot Station 15 minutes earlier as asked by Pilot
4 and failed to keep the vessel eastward of East Cardinal mark and passed west of the
buoy. The incident came to light after 5 months when deformities/ buckling were
observed in DB tanks. Cost – USD 2 Million.
Hero collided with another vessel after departing Europa terminal with Pilot on board in
Dec 2006. Pilot informed the Master that VTS had cleared the vessel to turn to
starboard and that there was no inbound traffic. After casting off and mid way into the
5 swing, another vessel was observed on the starboard side. Own vessel continued her
swing even though it was observed that the other vessel was coming in closer and a
close quarters situation was developing. Cost: USD 155,000/-, Delay: 1.5 days
Twenty four containers on the bottom tier of the hold of Hero were affected due to water
ingress in Mar 2004. The hydraulic valves of the bilge wells for the hold were not shut
6 off after completion of the bilge pumping operation. The condition of the spectacle blank
was not inspected. The valve was overhauled five months back but it was not pressure
tested. Cost: >USD 100,000/-
New Orleans Express lost both the starboard anchor and the entire cable in 2004 in
heavy weather as the anchor was not housed properly and the crown of the anchor
moved upon impact with the waves. This caused the cable to slack every time the
7 vessel pitched. Due to the movement of the anchor and cable, the anchor lashings
parted. As the guillotine stopper did not sit flush between the links, all the weight was
transferred to the windlass brakes which could not hold the anchor from running out.
Cost: USD 120,000/-
M.V. Tolten – Collision with another vessel while at Shanghai anchorage leading to
8 structural damages. Vessel was off-hire and repairs carried out at Shanghai Dry-dock.
Cost – USD 120,000
M.V. Valencia Express - During routine overhaul/ renewal of ME unit No. 1 piston ring.
Damage occurred to ME Liner No.1 and E/R crane - While vessel was carrying out
9 overhaul of the unit No.1 cylinder head. It got stuck in the liner and resulted in damage
to the liner and E/R Crane ‘I’ beam, sheaves and trolley.
M.V. Toronto Express- Heavy weather damages to ship’s structure, equipment and 17
No’s containers on passage from Hamburg to Montreal. Inadequate weather routing
and planning. Failure to reduce vessel’s speed during periods of rough weather and
heavy head swell.
10 Extreme caution to be taken for timely reduction and taking evasive maneuver in
advance : IF YOU ARRIVE LATE IN ANY PORT THEN SOME PEOPLE WILL BE UN
HAPPY BUT IT IS FORGOTTEN IN WEEKS BUT IF YOU ARRIVE WITH DAMAGES
IT IS REMEMBERED FOR EVER.

M.V. Montreal Express – Heavy weather damages due to inadequate weather routing
11 and passage planning. Excessive damage in ER due to inadequate securing of spares
and ER machinery.
M.V. Tolten – Allision with another vessel at Karachi followed by subsequent grounding
12 and loss of 21 containers overboard.
a) Inadequate Master / Pilot Information Exchange.
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
06 Sep 2023 Rev 2 Page 4 of 9

b) Inadequate Bridge Resource Management- Lack of assertiveness from the Bridge

Team.
c) Lack of Port Maneuvering Risk Assessment.
M.V. Tubul – Grounding of the vessel off Karachi as vessel maneuvered outside the
channel due to presence of fishing traffic inside the channel. While navigating outside
the channel, vessel passed over a shallow patch of 8 meters and a charted wreck of 5.6
meters.
13 a) Inadequate Ship Handling;
b) Inadequate monitoring of vessel’s position;
c) Inadequate Emergency Response – Incident not reported to the office. No VDR back-
up saved.
Fatalities (owner specific)
A Fitter dived into the swimming pool during a crew get together on Sunday afternoon
1 and in the process hit his head on the floor of the pool on Fremantle Express in July
2008. He suffered a deep cut on his head and lost body sensation below abdomen. He
was given medical aid as per Radio Medical Advice on board. Ship was deviated and
he was hospitalized. He died a few months later.
A Fitter died of hemorrhagic shock with cardiac failure when the mooring rope slipped
2 off the warping drum and stuck his right leg during mooring operations in Suez Canal on
Oslo Express in Aug 2008. Investigation revealed bow thruster was used to push the
stern inside without receiving confirmation from the forward stations whether the
personnel are clear of mooring rope.
E. Ship Specific Issues

Information Exchange

 In dealing with the owners in matters like Speed Consumption, Reefer carriage,
Ship particulars required or any breakdowns, please consult AESM first.
 In Cargo related matters where Master is in doubt or he wants to seek some
clarifications about Cargo related matters, he should consult AESM first.
1
 It is recommended that Master must speak with AESM as per his convenience
after arrival at the first port in Europe and at North America / Montreal.

Please inform AESM immediately for any non-routine issues when the vessel is in Port.
Do not wait for sending the information in departure messages. Owners have access to
all the information from various sources like Agents, Port Offices etc.
Cargo Operations- Master and Chief Officer must work closely with the Planners. The
aim should be maximizing the cargo intake without compromising the safety of the
2 vessel. Duty Officers to be vigilant during cargo operations particularly with opening/
closing of the twist locks.
Checks carried out by Master before arrival- Masters are required to check all the
3 PSC items before arrival North America / Europe and send photographic evidence/
confirmation of the checks to the AESM.
Hatch cover cleats- There have been several instances when the hatch cover was
damaged /distorted due to gantry operator lifting the pontoon with hatch cleats
on/secured and not removed. Please ensure whenever the vessel arrives port for cargo
operation, all hatch cover cleats must be opened soon after arrival irrespective of
4 whether any bay/ hold has containers for cargo operations. All hatch cleats must be
battened before departure. Do refer the TEC message titled “Container Vessels hatch
covers getting damaged with hatch cleats not being removed” issued to the vessels in
2014 - ensure all deck officers and deck crew read and sign the message.
Mobile phone- The vessels have been provided with a mobile phone - this phone is
only to be used for official purpose in US ports and not to be switched on in any other
5 ports. The phone must not be used for personal calls. Please follow this requirement
diligently - there have been cases in past where international calls were made via the
phone which reflects poorly on the company.
Vessels fitted with Scrubber -

Vessel’s fitted with open loop scrubbers must comply with the discharge guidelines as
6
promulgated vide Owner’s circulars and AESM Environmental updates.
Regular updates from owner’s sent to the vessel as “Open Loop Discharge Update”.
In case of any doubts or queries, office must be contacted immediately.
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
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F. Trade Related Issues

The cautionary is sent from operations department basis on the port of call and cargo to be carried.
Please ensure strict compliance. Any discrepancy should be brought to the notice of the operations
department as soon as possible.
Ice Conditions- Be vigilant about ice conditions in St. Lawrence / Montreal as required.
Quebec1 Please familiarize yourself with the reporting requirements of ECAREG, symbols and
terminology used in Ice Charts and procedures to navigation in ice.
Port calls to USA- Please be familiar / ensure compliance with:

 BW management/exchange and reporting regulations

 Electronic Notice of Arrival/Departure (E-NOA/D) procedures,
 NPDES
 Oil Pollution Response Q.I. notification drills and be prepared for unannounced
SOPEP drills.
 US Customs Sea Carrier Initiative Program,
2  Pre-arrival equipment test requirements,

Ensure that APIS ICB (Crew/Passengers) is held.

Ensure valid USCG COFR (and bridge letter for those vessels with Operator named in
the COFR different from the Registered Owners) is held.
Please note the maximum sulphur content limit of fuels used in Emission Control Areas
(North America) is 0.10%.
All crew passports are required to be in Master's safe custody at all times.
Please refer Company’s SMS Checklist.
Speed reduction for Right whales.
Port calls to Canada- Please be familiar with BW management/exchange and
reporting regulations and ensure that Valid OSRO contract is held (if not, contact AE
3 GER /QA immediately) and declaration of oil spill contractor duly completed.
Speed restriction for Right whale to be complied with for protection of the species,
environment and to avoid heavy fines.
Port calls to Europe- Kindly beware of the high incidence of stowaways and take all
necessary precautions.
4 Please note the maximum sulphur content limit of fuels used in Emission Control Areas
(Europe) is 0.10%.
Port calls to Australia-
 Kindly be reminded to ensure compliance with BW management/exchange and
reporting regulations.
 Ensure that Original or certified true copy of current P & I Certificate of Entry is
5 held.
 Please refer Company’s SMS Checklist.
 Kindly ensure the compliance with the Mandatory Biofouling Management
requirements – Circulars EM 04-2022 & EM 06-2022.
Port calls to Africa- Kindly beware of the high incidence of stowaways, piracy,
6 robberies and pilferage, and take all necessary precautions.
Port calls to Brazil -Kindly beware

 That this is very high risk area for sea borne drug smuggling and be on alert
accordingly.
7
 The high incidence of stowaways, piracy, robberies and pilferage and take all
necessary precautions.
 Brazil NORMAN 20 BW management plan, exchange and reporting
regulations.
Port calls to Argentina-

 Kindly be reminded to ensure compliance with BW exchange and BW

chlorination regulations for Cholera prevention,
8
 Please note that this is very high risk area for Sea Borne Drug Smuggling and
be on alert accordingly.
 Kindly beware in case of transiting River Plate that in certain sections the banks
shift continually and buoys may drift out of position or the buoyage may not yet
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
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have been re-aligned to the navigable channel, for which the most up-to-date
information must be obtained from the local Agent or the Pilot authority in good
time before the transit and extra care is to be taken when navigating in suspect
areas.
 Kindly be warned that exorbitant fines are imposed on ships for any
misdeclaration of bunkers, lubes, paints, spares, equipment stores, cargo or
crew's personal effects. The Customs or other authorities will look for the
slightest excuse, even minor, innocent, discrepancies or mistakes, to levy huge
fines (USD20-30,000 upwards) and/or extort underhanded payments. Please,
therefore, ensure that all port papers and customs declarations are prepared
carefully and accurately, all items and quantities are diligently accounted for
and declared according to local regulations and requirements, to be ascertained
by you from port agent early to allow you sufficient time to ensure proper
compliance.
Port Calls to Colombia- Kindly beware

 That this is very high risk area for sea borne drug smuggling and be on alert
9
accordingly.
 The high incidence of stowaways, piracy, robberies and pilferage and take all
necessary precautions.
Port calls to Venezuela- Kindly beware

 That this is very high risk area for sea borne drug smuggling and be on alert
accordingly,
 The high incidence of stowaways, piracy, robberies and pilferage, and take all
10 necessary precautions,
 That in certain sections the banks shift continually and buoys may drift out of
position or the buoyage may not yet have been re-aligned to the navigable
channel, for which the most up-to-date information must be obtained from the
local agent or the pilot authority in good time before the transit and extra care is
to be taken when navigating in suspect areas.
Port calls to Japan- Kindly be reminded to ensure compliance with the reporting
11 procedure for the compulsory insurance requirement for non-tanker ships.
Port calls to Philippines, Indonesia, Vietnam, Sri Lanka, and Bangladesh- Kindly
12 beware of the high incidence of piracy and robberies and take all necessary
precautions.
Port calls to China- Kindly be reminded to ensure compliance with BW exchange and
discharge regulations, the current details of which you should ascertain from the Agent.
13 Ships calling at any Chinese port must have pre-contracted & approved pollution clean-
up contractor, known as SPRO (Ship Pollution Response organizations). Please refer
RU 71 for details.
Port calls to Singapore- Kindly beware of the high incidence of stowaways and take all
14 necessary precautions
Port Calls to New Zealand- Kindly be reminded to ensure compliance with BW
15 Management/Exchange and reporting regulations,
Port Calls to Russia (Black Sea) - Kindly be reminded to ensure compliance with BW
exchange in Black Sea requirements, and BW and sewage discharge regulations of the
16 Russian Federation included in the Prevention of Pollution from Ships, the current
details of which you should ascertain from the Agent.
Port Calls to Ukraine (Black Sea) - Kindly be reminded to ensure compliance with BW
17 exchange in Black Sea requirements, the current details of which you should ascertain
from the Agent.
Transiting Malacca/Singapore Straits - Kindly beware of the high incidence of piracy
18 and robberies and take all necessary precautions.
Transiting Gulf of Aden (GoA) and High Risk Areas - Please refer the APP (Anti-
19 Piracy Plan), latest version of Best Management Practices (BMP), Ship Security Plan
(SSP) and the CSO messages for details.
G. Ship Type Related Incidents

1 Please see the power point presentation for the type of ship.
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
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H. OPS Guidelines (Please refer to individual circular for details)

Routing in case of over-carried Pilots: Ships plying on the North Atlantic service are
occasionally forced to over-carry the Elbe River Pilot due to rough seas off Elbe 1, and
then disembark the pilot at Scapa Flow or in the England Channel depending on their
routing to Montreal.

If unable to disembark pilot off Elbe 1, Masters are requested to carefully consider their
1 situation, and the prevailing and forecast weather off the coast of Scotland, before
deciding to go northabout, taking into account that while steaming time may be
marginally increased by routing southabout, there are more options available for safe
disembarkation in the English Channel.

Please keep all parties informed of your decision/reasoning when such a situation does
arise.
Stowaways- Be vigilant about to stowaway activities in Europe, in the Mediterranean as
2 well as North European ports.
Speed Restrictions between Montreal and Quebec- Please note that maximum
3 speed must not be more than 12 knots between Trois Rivers and Montreal.
Speed Restrictions between Quebec and Batiscan- The vessel’s speed through the
water (not over ground) during the transit of vessel between Quebec and Batiscan
should not exceed 7 knots in the shallow areas of this section of the river when the tidal
level is 1.2 meters or less above predicted low water at that part of the river.
At higher tidal levels the Master should be guided by his own judgment with regard to
speed, taking into consideration squat and all other relevant circumstances together
with information received from the Pilot.
4
If any restriction is specified by the Canadian Coast Guard during the above passage,
the vessel should transit the passage at the lower of these speeds.

The Coast Guard provides the Pilot with ship specific restrictions, which gives timings
when the various points in the river cannot be transited due to low water levels. Refer
HLAG- OPS circular 9 for details.
Vessel Speed Reduction Program KRPUS- in the designated areas (within 20
nautical miles from the ports of Busan, Incheon, Ulsan, and Yeosu-Gwangyang), the
incentive provided is meant for vessels that are operating at the recommended speed or
lower (e.g. 12 knot). We would like to suggest the participation not only in relation to the
reduction of port dues but to show our environmental commitment.

From 1 September 2020 it is mandatory to use fuel with max. 0.1% sulphur content
5 while berthing. Vessels will be required to use max 0.1% sulphur fuel when
berthing/anchoring for the times set out below:

Berthing: 1 hour after completion of berthing until 1 hour before un-berthing.

Anchoring: 1 hour after completion of anchoring until 1 hour before leaving
anchor.
From 1 January 2022: It will be mandatory to use fuel with max. 0.1% sulphur content
while navigating ECAs.

Voluntary Environmental Programs North America- Kindly be reminded to follow the

6 Voluntary Environmental Program North America as per Owner’s guidelines.

Off New Zealand – Voyage Routings, and Pumping of Bilges -Kindly be guided by
the instructions relating to Voyage Routing and Pumping of Bilges off New Zealand as
7 per OPS circular 5 for passages off the coast of New Zealand, and incorporate them in
the Master/Chief Engineer’s standing orders as appropriate.
Choice Pilots at Liverpool - Masters are requested to record in the Bridge Movement
Book and to report in Arrival/Departure reports on each call at Liverpool whether (with
name) or not a Choice Pilot attended the ship. There is an agreement between Owners
8
and Liverpool Pilotage authority to appoint selected senior Pilots that are well-
experienced, so-called “Choice” Pilots.
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Liverpool lock – Master are requested to pay special attention whilst passing the
Gladstone locks at Liverpool due to the lack of adequate fendering and several
damages having taken place. In case of wind speed > 20-25 kts adequate RA with pilot
prior departure. If winds speed > 25 kts vessels should consider to defer departure until
weather abates and keep all concerned local and regional HL OPS and planning
immediately and closely updated.

Securing of Cargoes- Masters are requested to pay special attention to out-of-gauge

(OOG) cargo shipped on flat racks or platforms because improperly secured cargo can
break free and cause serious damage to itself, adjacent containers/cargo and the
vessel’s structure.
9 Please be vigilant and inspect all flat racks/platforms and alert the responsible ship
planner, or stevedores or terminal and port agent of any shipment which is found
inadequately lashed and have them arrange additional lashings and securing of the
OOG cargo as necessary. Refer HLAG- OPS circular 7 as revised for details.

Cargo Operations – Crew assistance- Please be informed that the ship’s crew,
OOW’s or deck watch or others, must refrain from volunteering their assistance to
stevedores in cargo/container handling and related tasks when problems occur during
10 loading or discharging operations.
When problems or difficulties arise the ship’s staff should alert and have the stevedores
correct the situation, supervising and monitoring it as necessary, but must not
undertake the corrective action themselves.
Speed Criteria- Hapag-Lloyd will not dictate the speed the Master should sail at, but
expects Masters to prosecute their voyages as economically as possible with
consideration to maintaining the vessel’s service schedule. Master has the ultimate
responsibility to decide the vessel’s speed, which should be appropriate for the safe
prosecution of the voyage allowing for necessary deviations or diversions, e.g., weather
conditions, SAR operations, etc.
11
Hapag-Lloyd’s programmers plan and provide Masters with a schedule based on the
vessels’ economical speeds. Masters are expected to inform their responsible Ship
Planners of any changes to be taken into account, e.g., an increase in voyage distance
necessitated by weather routing, and so on, to allow their Ship Planners to re-
programme the schedule according to the vessel’s economical speed.
Cargo Claims- Any enquiries addressed directly to the vessel by any port agents or
local representatives for any information or records pertaining to cargo claims or other
12 such matters are to be promptly referred to AESM, along with the relevant information
and records.
13 Communications- Communications to be quick with Owners+ AESM.
IWL + WRTW (International Warranties Limits + War Risk Trade Warranties)-
Prompt reporting to be made to owners + AESM, to ensure cover in place
14 Only first report 24 hrs before entry to HRA to HL underwriting. All further updates only
to AESM.

Letter of Indemnity- Whenever it is required to secure a letter of indemnity please use

15 the form attached in HLAG- OPS circular 1 on Hapag-Lloyd ships.
Tugs for berthing and unberthing- port of Bremerhaven- Please be advised that the
tug requirements for berthing and unberthing at the port of Bremerhaven are generally
as follows:
 (2) Tugs if turning around required.
16
 (1) Tug only if no turning around is required, in fair weather and bow thruster is
fully operational.
Please be guided by the fore-going and try to avoid unnecessary use of tugs, but
always consistent with safety.
Signing of Tug’s invoices - Whenever any tug is used for any additional services such
as weather is bad in port and tugs called for assistance , if M/E has some issue and
17 pilot wants one extra tug etc , pls read the tugs papers carefully before signing. This
service SHOULD NOT BE SIGNED AS SALVAGE. Office should be consulted prior to
signing any such document.
Carriage of Yachts- Masters are requested to pay special attention to pleasure yachts
18 carried on board to avoid the vessel being held responsible for any claims of pilferage
 OWNER’S BRIEFING CHECKLIST – HAPAG LLOYD
06 Sep 2023 Rev 2 Page 9 of 9

and vandalism, which may occur. Please be vigilant and ensure that all yachts are
inspected prior to loading and upon discharge. Refer HLAG- OPS circular 14 for details.
“Free of Damage” declarations- Please be very careful that such declarations are not
signed inadvertently, bundled with other port and cargo documents being presented to
you or the Chief Officer during clearance and departure formalities, and all deck officers
should be regularly briefed about this matter.

If the vessel suffered any damage during the course of the port call and operations for
which the stevedores, terminal or other party are responsible, which has not been
19
completely and permanently repaired by them at their time and cost, then it must be
clearly recorded and rights of recovery reserved on any such ‘Free of Damage’
declaration presented for signature.

If the vessel did not suffer any such damage to the best of your knowledge, then such
‘Free of Damage’ declaration may be signed “Without prejudice and all rights reserved
for any undiscovered damage.”
Due to high incidence of Security incidents in the Latin American regions strict security
measures have been put in place by the Hapag Lloyd Management.

Always ensure to comply with the measures listed in Owners Circular “OC-FMS 03-
20 2019”.

Reporting of any security inspections and any security incidents must be

promptly carried out as per the guidelines given in the Respective Circular.

Signed with Aadhaar:

Name of Joining Officer Signature Rishabh Sharma
Mr. Rishabh Sharma 01/03/2024@10:22:06 IST

Rank of Joining Officer CDT

Name of Pool Manager Signature
Capt.Srikanth T.
Date
08-03-2024