REPORT OF SUPPLIES AND MATERIALS ISSUED (RSMI)

INSTRUCTIONS

A. This form shall be prepared by designated personnel in the Supply and

Property Unit (SPU) on a daily basis.
B. The SPU personnel shall fill up all the blank spaces under the columns as
follows:
1. Agency – name of the agency
2. Date – period covered by the report
3. No. – assigned RSMI number which shall be in the following manner:
01-01-000
Serial number (one series for each month)
Month
Year

4. RIS No. – Requisition and Issue Slip (RIS) number served within the
day
5. Responsibility Center - code of the requesting office
6. Stock No. – assigned stock number of supplies and materials issued
within the day
7. Item – description of stocks issued
8. Unit – unit of measurement of stocks issued
9. Quantity Issued – quantity of stocks issued based on RIS
10. Recapitulation – summary of issuances by stock no.
11. Certification – the certification of the report shall be signed by the Supply
Officer.
C. Upon receipt of this report, the designated accounting personnel shall fill up
the following columns as follows:
1. Unit Cost –cost of supplies and materials issued by the
agency using the moving average method
2. Amount – amount (Qty. Issued x Unit Cost) of supplies and
materials issued within the day
3. Posted by/date – name and signature of the accounting
personnel who posted to Supplies Ledger Card based on
recapitulation
D. The RSMI shall be prepared in two copies to be distributed as follows:
Original - Accounting Unit to support the JEV drawn to record issuance from
the stocks
Duplicate copy - Supply Officer's file
E. The SPU personnel shall summarize all issuances by stock number.
F. The Chief of the SPU shall certify the correctness of the information in the
RSMI.
G. At the end of the month, all RSMI shall be consolidated for the preparation
of the JEV.

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AO 6/15/02

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