Municipality of Sablayan Doc. Ref. No.

:
Internal Quality Audit Team
General Audit Checklist
Effective Date:
Revision No.:
PageNo.:

Office/Unit: BAC Audit Scope: Small Value Procurement

Date: November 8, 2023
Criteria Evidence Finding
No. (what must be happening) (what is actually happening) C or NC
Define the requirements that must be satisfied. (i.e. customer, Describe your observations on the extent of conformance
regulatory, process, international standard requirements) with the specified requirements.
Understanding the Organization (4.1): No internal and external issues
The organization must identify internal presented
and external issues that can affect its
ability to achieve the intended outcomes
1 NC
of the QMS. Internal issues might include
the organization's culture and resources,
while external issues could involve
regulatory changes or market conditions.
Needs and Expectations of Interested No relevant interested parties
Parties (4.2): The organization should presented
identify relevant interested parties
(e.g., customers, suppliers, regulatory
2 NC
authorities) and determine their n
eeds and expectations. This is vital for
meeting those expectations and
enhancing customer satisfaction.
Determining the Scope of the Quality No SIPOC presented
Management System (QMS) (4.3): The
organization must determine the NC
3 boundaries and applicability of its QMS.
This includes the products, services, and
processes covered by the QMS.
Quality Policy (5.2): The organization's Quality Policy was not posted
leadership is responsible for defining a
quality policy that outlines its
5 NC
commitment to meeting customer
requirements and continually improving
the effectiveness of the QMS.
Organizational Roles, Responsibilities,
and Authorities (5.3): Clear roles,
responsibilities, and authorities should Organizational chart was posted. C
be defined and communicated
6
throughout the organization. This
ensures that individuals understand their
obligations and are empowered to
contribute to the QMS's success.
 Municipality of Sablayan Doc. Ref. No.:
Internal Quality Audit Team
General Audit Checklist
Effective Date:
Revision No.:
PageNo.:

Actions to Address Risks and

Opportunities (6.1): Organizations are
required to determine the risks and
opportunities that need to be addressed Risk and Opportunities registry was NC
7
to ensure that the QMS achieves its not presented
intended outcomes, prevents or reduces
undesired effects, and achieves continual
improvement.
7.2 Competence: Organizations should
determine the necessary competence of
personnel who perform work affecting Training on LGU’s on RA 9184 was
product or service quality. This includes attended by the BAC personnel.
9 ensuring that employees are competent However , additional trainings were OFI
based on education, training, skills, and needed e.g.: Training on PHILGEPS
experience. There should be evidence
that employees are appropriately
qualified and competent for their roles.
7.3 Awareness: This section requires that
employees are aware of the quality
policy, relevant quality objectives, their BAC personnel were not aware of the
contribution to the QMS, the benefits of ISO Standards
improved performance, and the
10 NC
implications of not conforming to the
QMS requirements. Essentially,
employees should understand the
importance of their roles in achieving
quality.
7.5 Documented Information: This
section deals with the control and
management of documented information. Purchase Order number and Purchase
The organization must determine what Request logbook was presented and
11 C
information needs to be documented for documents was properly filed and
the effective operation of the QMS. This labeled.
includes policies, objectives, procedures,
and records.
9-Performance Evaluation requires that
the organization shall evaluate the The suggestion box was visible and C
14
performance and the effectiveness of the there were feedback forms present.
quality management system
The requirements for Small Value
RA 9184 Procurement conforms to the RA
15 9184 sec 53.9. However some process OFI
were not strictly followed.
 Municipality of Sablayan Doc. Ref. No.:
Internal Quality Audit Team
General Audit Checklist
Effective Date:
Revision No.:
PageNo.:

Commendable Findings
Presence of Suggestion box and immediate action for the feedback of clients.

Opportunities For Improvement

Coordinate with respective agency/office for the training on PHILGEPS.

Audited by: Acknowledged by:

Team Leader: Rachel Joy Roldan Crisaldo Mercader

Members: Edna Urieta BAC Secretariat
Geinor Oane