PRIVATE & CONFIDENTIAL

ADDRESSEE ONLY
INSERT ADDRESS HERE

INSERT DATE

Dear INSERT NAME OF REFERREE

RE: INSERT EMPLOYEE’S NAME

We have recently processed an application for a position within our organisation for the above
name person. At the time of application they supplied your name as a referee.

I would be grateful if you would take a little time to complete the enclosed questionnaire, and
where possible provide and any additional comments that you may be able to offer. I have
enclosed a stamped addressed envelope for the safe return of the documents.

May I take this opportunity to thank you for your co-operation and offer my assurance that this
information will be treated in the strictest confidence.

Yours sincerely

INSERT NAME
INSERT JOB TITLE

Enc
This simple to use reference letter can be edited and printed on your own letter head.
Alternatively add your company details to the top of the letter.

Where indicated in blue add-

The referee’s name and address at the top of the letter

The date
The referee’s name
The applicant’s name
Your name and position within the company at the bottom of the letter