2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE JJWC AND RJJWC SECRETARIAT PURPOSE The purpose of this Manual is to define the parameters of authority at various levels of management from the JJWC/RJJWC Chairperson to the lower levels of supervision. All other authorities not included in this Manual remain with the Secretary unless otherwise delegated. However, the exercise of authority, even if delegated, shall remain the prerogative of the JJWC/RJJWC Chairperson. The objectives of this Manual are: 4. To provide clear guidance on the level of authority in the JJWC National and Regional Secretariat. 2. To enhance the efficiency of the administrative, human resource, financial management and internal auditing systems. 3. To promote transparency, accountability and responsibility among all officials of the JJWC and RUJWC. 4, To guide the customers, relevant interested parties and other concerned stakeholders in transacting business with the JJWC and RJJWC. 5. To implement checks and balances on all transactions. CERTIFICATION, RECOMMENDATION AND APPROVAL The certification, recommendation and approval by authorities indicated in this Manual shall mean that such authorities have conducted due diligence and Completed Staff Work (CSW), e.g., processed by the concemed personnel. In cases where further approval of higher authorities and/or external or oversight agencies is necessary, the signature of the approving authorities listed in this Manual does not mean final approval. —\ af 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE AWC AND RIWE SECRETARIAT Page 2of 12LEGEND AND NOTES In the certifying, recommending and approving authorities, the delegated functions are specified as follows: 1. 2 ‘An ampersand ("8") means all of the indicated officials indicated must sign. A vertical bar ("/") means any of the indicated officials may sign. A semicolon (':”) means the latter official may sign as alternate if the former official is unavailable The “concerned” official is the official who requested or proposed the subject matter, or who-in accordance with the Management Structure- has supervision over such requesting or proposing official. An “Authorized” official is one who is either [i] indicated in this Manual, oF [i] specifically authorized by virtue of a Special Order. If the position of the Certifying, Recommending or Approving Authority is vacant, or if the current occupant of such position is otherwise unable to exercise such authority, then the official with the next higher position — in accordance with the Management Structure-shall be the Certifying, Recommending or Approving Authority, unless there is an Order of Succession specifying otherwise However, if the indicated official is merely unavailable and the Manual does. not indicate any alterate, the Officer-in-Charge based on the appropriate Order of Succession, if any, shall automatically be authorized to certify, recommend or approve, unless otherwise specified An official shall be considered unavailable if that official is on official travel, on leave of absence, or attending a meeting, conference, seminar, training or other official activity outside of the official workstation. Where an official would otherwise be both [i] the Requesting Party or the Recommending Authority or the Certifying Authority, and [il] the Approving Authority, the Approving Authority shall instead be the official with the next higher position-in accordance with the Management Structure. Fp 2001 MANUAL OF DELEGATION AND DEUNEATION OF AUTHORITY IN THE JMC AND RUWE SECRETARIAT Page 30112ACRONYMS AND ABBREVIATIONS [AA ~___ [Administrative Assistant : ACD ‘Advocacy and Communication Division BAC Bids and Awards Committee ‘CAO Chief Administrative Officer COS/MOA Contract of Service or Memorandum of Agreement csc Civil Service Commission Dc Division Chief DED Deputy Executive Director aa DSWD __| Department of Social Welfare and Development ED __| Executive Director FAD Finance and Administrative Division GAA General Appropriations Act oo HOD 55 Head of Office, Division HRMPSB Human Resource Merit Promotion and Selection Board JJWC Juvenile Justice and Welfare Council MANCOM Management Committee NCMIMD National Coordination, Monitoring and Information | Management Division OED Office of the Executive Director 1c ~ | Officer-in-Charge PDC Personnel Development Committee PMT Performance Management Team _ Soot PRD Policy and Research Division RJJWC ‘Regional Justice and Welfare Committee RD DSWD Regional Director SWO_| Social Welfare Officer USEC DSWD Undersecretary ee 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE IWC AND RUWC SECRETARIAT Page dof 22|. FINANCIAL MATTERS A. Contracts Involving Transfer of Funds PEE eat National and Regional | ED USEC Concerned/JJWC | Secretariats Chairperson B. Modification of Funds a meee ae ee) eT ESTues National and Regional | Withinsame | UptoPSOK | CAO DED Secretariats allotment class All DED ED Different [All ED Secretary allotment class | | I. ADMINISTRATIVE MATTERS A. Disposal of Unserviceable Property Perrerricy Peres izus Reser) esis Cea EM National Secretariat Inspection, JJWC ED USEC | appraisal and | Disposal Concerned’ recommendati | Committee JuWC on on disposal Chairperson or transfer of real property of | JJWC. | = inspection, JIWC Disposal =D appraisal and | Committee recommendati on on disposal or barter of unserviceable properties other than real | property oS B. Acceptance of Donation Cerrerry Corer eee ‘Authority tea National Secretariat__| Receipt or acquisition thru HOD ED Regional Secretariat_| contribution or donation of | SWO II Team | RDIRJJWC property/equipment from Leader Chairperson private and other donors — las 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE JAWC AND RWC SECRETARIAT Page Sof 12C. Request for Relief from Property Accountability cere mma ee TS a Se eae Putian National Granting or | Accountable DED Audit Team Leader, COA- Secretariat | denying of | Officer Juwe |__| request for | concerned | SESE eee Regional relief from | “Accountable DED Property | Audit Team Secretariat | accountabili | Officer issued by | Leader, ty forlost or concerned JJWC | COA-JJWC damaged | Accountable | RDIRJJWC | Property | Audit Team JJWC Officer Chairperson | issued by Leader, property | concerned DSWD COA- DSWD FO sale Bil elalal a _concerned E. Inspection ai National Secretariat D. Procurement of Goods and Services, Civil Works and Consulting Services (BAC Resolution, Purchase Order, Contract, Notice of Award, Notice to Proceed)' cori Ee National Secretariat Up to P200,000 DED All Mee SELELELEIED eee All ~ | RDIRJIWE Chairperson ind Final Acceptance of Deli |_JUWC Inspection Committee ivery i res Supply/Property Officer Regionai Secretariat Designated Inspection Team of DSWD FO Designated Supply/Property Officer of DSWD FO __ Ill. PERSONNEL MATTERS A. Original, Substitute, Promotional and Transfer Appointment? Pera int eens Approving Authority National Secretariat® DC _ JJWC-HRMPSB- DSWD Secretary | BelowDC | _JJWC-HRMPSB. ED Regional Secretariat* FOisCSC | DSWD FO HRMPSB DSWD RD/RJJWC |__aceredited | Chairperson FOisnot | DSWDFOHRMPSB | DSWD Secretary csc- | &JJWC HRMPSB accredited | sppoung aunty (egsted HOPE) aoe BAC eee ® Abagna ard prrntona appraise compan wih sig CSC ans es and uso. * Under Rule 10a he Revised kolemering les and Replat f Republic Act No S34 (Jue ustceané Weta A) as amended by RA No, 10820 ho DSWD Secrets appontg aur) fe JN Naber Serta “Under Rue 13.06 Hensesrolevering ls ard Repu Repu Act No. 904 (wen Jutce an Weare Ae) as amended by RA No, 10690 he Reqonal rect fh OSD she appaing uta forthe RAI Secret "Tis not appcable 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE IWC AND RUWC SECRETARIAT Page Gof 12B. COS/MOA Workers 1. Creation of COS/MOA Position Certo) LCCC aes cca a ace iat eet National and Regional | HOD/DC ED | USEC Secretariat ‘concerned Concerned/JIWC Chairperson 2. Filling up of COS/MOA Position Rene ETM Ea National Secretariat | HOD concerned / ED | JJWC-HRMPSB [Regional Secretariat | ___ DSWD FO HRMPSB RD / RJJWC Chairperson 3. Accomplishment Report for Payment of Cost of Services ePeueaae er STi lational Secretariat Unit Head concerned HODIDC concemed | Regional Secretariat ‘SWO Ill/ Team Leader RD/ Designated OIC C. Designation of Officials and Employees® Perry Recommending Approving Authority vei) yearend National Secretariat eD USEC Concerned! Secretary JJWC Chairperson _| DED, DC ED & USEC Secretary Concerned! JJWC __|_~ Chairperson L_ BelowDC | HOD/DC concerned | _____ED Regional Secretariat__| All personnel RDIED D. Reassignment® Personnel erent iat Involved reais National Secretariat ED USEC Concemed/ Secretary TO Eg JJWC Chairperson | | DED, DC ED & USEC Secretary | Concerned! JUWC | I EEE “Chairperson Boe A [— Below DC | HODIDC concemed_| ED Regional Secretariat_| All personnel RDIRJJWC I ao Chairperson & ED * Th Spcal Oar design ofl ard employees maybe crate the ofc or sin concede Specie Orders i acortance wi ensra plc andre peste ere rns pac ough he FR Unt Upen aoa y te authored ofc record poses, copes fe SpocalOrcer sal be gen he WIC HR Unt. “The reassignment of fas and enpnyees mise i accortance wih apicable CSC and her appleable ws such as RA No, 9435 Magna Crtafr Sail Workers) Speci Osis ragarting movant offical nd erplyees maybe rated y ha fie avon conconed 2021 MANUAL OF DELEGATION AND DELINEATION OF ALTHORITY IN THE JMWC AND RUWC SECRETARIAT Page 7of 12E. Request for permission to practice profession or engage in business outside of office hours” i) Crone) Approving Authority ive roi National Secretariat ED USEC Concerned/ Secretary = JJWC Chairperson DED ED & USEC Secretary Concerned JJWC 7 Chairperson | be —__DED 7 ED Below DC DED & HOD/DC ED ‘concerned naan Regional Secretariat | All personnel RD/RJJIWC Chairperson & ED F. Application for Leave and Monetization of Leave Credits 4. Leave (Vacation, Sick, Special Leave Privileges, Terminal Leave)? ee Reena ne ean er) fave) eels National Secretariat ED Up to 30 days leave USEC | Concemed! [SS SS ett _ Secretary More than 30 days USEC Secretary leave and terminal | Concerned/ and maternity leave swe | Chairperson | DED, DC | “Up to 30 days leave | ED. More than 30 days =D USEC leave and terminal Concemed! and maternity leave JJWC Chairperson BelowDC | Upto 80 daysleave | Unit Head HOD/DC fee oe concemed | _concemed More than 30 days | HOD/DC ED leave and terminal | concerned and maternity leave_| Regional Secretariat ‘SWO II _| Up to 30 days leave | ROIRIIWC | Team Leader | Chairperson More than 30 days | RD/RIWC ED leave and terminal | Chairperson Eo and maternity leave Below SWO | Up to 30 days leave | SWOIli/ Team | RDI RJJWC | Team [Leader | Chairperson | Leader (AAS, | More than 30 days | SWO Ill/Team ED AAI) leave and terminal Leader & and maternity leave | RD! RJJWC if oe Chairperson I>, Reuest or pemésion to ase protsson cr engage nbushess oie of ce hours shal equi spo! ydsal be subject relevent CSC née, IWC ‘tema udelnes an ober rebar issuances Al ppicatons rave sabe cats aso he aval Leave Crests byte Personal n £ soplaten fr iave of atence stor vacation, caveeng to peed! on (1) yet or lng shal requ approval of Exeouive Decor upon ‘ecmentin he HOO, 1 Agpeations or Sex, vacation o meet leave for tty (30) days oe, an fx teil lave rae of length, shal be actompani by an ‘scconpicned derace. iar leas ob spe trod, frie sectan on Fcegn Paxson Trae \ Applian er eabitaon eave shal be submited wih cover Merengue Exava Dect for aeration o appa 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE IWC AND RWC SECRETARIAT Page Bof 122. Study Leave Pee) Recommending Approving Authority ite ura National Secretariat DC and up JJWC PDC USEC Concerned! JJWC Chairperson F Below DC SWC PDC ED | Regional Secretariat All personnel JIWC PDC RDIRJIWC Chairperson &ED 3. Monetization of Leave Credits? Cee Recommending Approving Authority ives) TiN National Secretariat ED ‘CAO ‘USEC Concerned Cet JJWC Chairperson DED, DC and CAO ED below a [Regional Secretariat | All personnel CAO =D G. Daily time record ene need National Secretariat —_| Dc. ED. ~~ Below DC HOD/DC concerned RD/Designated OIC Regional Secretariat H.Request for Authority or Confirmation of Authority to Render Overtime’ Pern Recommending Approving Authority ies) reas | National Secretariat DC DED. ED. Below DC HODIDC concerned | ED Regional Secretariat ‘SWO Ili Team RDI RIJWC, Leader _ Chairperson & ED Below SWO | SWOll/TeamLeader | __ RD/ RJJWC | lli/Team Leader |_ Chairperson & ED |. Request for Modified Work Schedule Due to Continuing Education or Educational Completion for Non-scholars and Analogous Circumstances ee Core) cr IG rerio National Secretariat DC JJWC PDC Below DC JJWC POC | €D | Regional Secretariat ‘SWO Ill Team ‘JUWC PDC RORJJWC | |___Leader Chairperson & ED Below SWO JUWC PDC RDIRJJWC lil/Team Leader | Chairperson & ED * Vented eave cts shal be charg gant savings ana shal be ube! avalably ids. "OTR of RUIN Seca sia (M3. AA) shale subject revew ad entorstent the SO IWTeam Leader ogists for ant fra overie sare sl be ee Useg te peste oon, Over wa sal be compergtdin acoder wth SCM ont (res 20152 dated Novenber 28, 2015 na JJG Merrandum Grou No 3.32017. Uns exgency le stnoe Saran aharse, such requests rust be apres bye Supers carcemed andi acrrcancn wit eu Gui. 2071 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY INTHE JWWC AND RLWC SECRETARIAT Page Qf 12J. Scholarship, Training, Short Course 1. Foreign Scholarship, Training, Short Course ean Centar) Nein eis National Secretariat ED | JUWC PDC & USEC Et Concerned DED,DC | WC PDC & ED Below DC JJWC PDC & ED Regional Secretariat JJWC PDC & ED Perera Secretary 2. Local Non-Academic Specialized Training and Other Short-Term Course conducted by National Government Office, Professional Organization or Private Institution Pe Recommending Approving Authority vee Ceres National Secretariat ED USEC Concerned/ acl JJWC Chairperson DED, DC JIWC PDC ED | Below DC JJWC PDC ED Regional Secretariat JJWC PDC RD/ RAJWC Chairperson & ED K. Domestic Travel (Travel Order)" orn Recommending Approving Authority ieee) Ee | National Secretari ED USEC Concerned/ | JWG Chairperson DED, DC ee I ED. ieee Below DC HODIDC Concerned Regional Secretariat Outside Region ED/RD. Within Region RDIRJJWC Chairperson Foreign Travel 1. Official Travel"? Penn Recommending Approving Authority (Nene! Pras National Secretariat ED ‘USEC Concerned! JJWC Secretary __ Chairperson DED, DC and ED | below Regional Secretariat ® Covers regular personnel and GOSIMOA wakes, ‘acter Sip tbe sed by HOD RDIRJJWC Chairperson — pb "No fal rave sabe wnorian wiht a proved Travel Order. oxap fr tavel win 60 leat fom te &ED al wraon wich stallbe covered by | Thus inde vos 0 fils and personne whic done unde Forgn Schotaip Pager or those which do net vee sree by ne Pusorael Doveopent Contes i. Travel when weld ena goverment exprse sabe ned hase wich re vary get ne extemal nessa i Travel pers sabe congue in ccrdance wih he gov 0. No 77 Tess us shal ao apply eee! MOK pein 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE IWC AND RUWC SECRETARIAT Page 1Oof 222. Personal Travel (Application for Travel Authority in the form of Authorization Letter)" PES etree National and Regional ED and DED Secretary Secretariat DC and below fo ED M.Notice of Salary Adjustment/Step Increment (NOSA/NOSI)'S National and Regional ___ED Lo Secretary Secretariat “DED and DC | ED Below DC [ CAO N. Approval of Salary Increment Due to Meritorious Performance Cee Recommending Approving Authority five) Authority National and Regional |_ ED and DED JJWC PMT Secretary | Secretariat | below JJWC PMT ED | 0. Application for retirement, resignation ocd eta) Per ECan Involved ESTs National Secretariat | ED,DED,DC [USEC Concemed/ Secretary JJWC Chairperson ia oe [Below DC HOD/DC concemed ED Regional Secretariat RDI RIJWC L aa Ee ee a Chairperson & ED P. Clearance Pesta) ea es | National and Regional ED, DED. USEC Concemed! Secretary Secretariat ee | ____DC and below ED 1v. ADMINISTRATIVE PROCEDURES AND CASES A. Show Cause Order Een Stree National Secretariat ED,DED _____ Seeretary eee DC and below ED Regional Secretariat [ea RDIED “Notes Pesanel may be authorized to rave on pessond busines proved et ees no se of goverment funds ard that documentary requreets (eg pprovesian of teen, sezampicsclerance) are sitet &. The equesier aumento av toadon persona bushes tou be suppers we dl apereved pin or leave and Cerance ceca NOSAINOS! sale sfomatiealy esd o employee coneamed fre lomabon 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY INTHE IWC AND RUC SECRETARIAT Page Mol 22B. Formal Charge Peer Recommending Approving Authority Involved ENA A National and Regional | First or Designated Secretary Secretariat Second Level | Investigating Officer; | Legal Service Lawyer C. Decision Reeeur iran} er eT ortig Cae Involved wiring National and Regional | First or Designated Hearing Secretary Secretariat Second Level Officer, Legal Service Director V. PROJECTS, PROGRAMS AND ACTIVITIES A. Proposal for Program, Project and Activity mre ee ‘National Secretariat Regional Secretariat Head, | Designated certifying | RDIRIIWC Budget | authority in the region Chairperson Section ~ |x 2021 MANUAL OF DELEGATION AND DELINEATION OF AUTHORITY IN THE WC AND RIWE SECRETARIAT Page 22 0f 12