Formal email/letter

It is a piece of writing used for a professional setting and follow certain

guidelines and formats
Organization and presentation:
-Include your name and contact information.
-Include the recipient's name and address.
-Include the date
-Use the correct greeting (Dear Sr or Madam) / (Dear Mr Brown/ Mrs Fogelman)
-Close the letter woth a formal sign-off and add your signature.

Language and style

-Formal register is used.
-Titles are not used in this type of writing.

TO BEGIN WITH
Your name
Your city, state, zip code.
Name
Address
City, State, Zip Code
Date

GREETING
Dear Sir or Madam, ( If you dont know the name of the person you are writing to)

Dear Mr Llorente, (if you know the person you are writing to and is a man)
Dear Mrs Llorente, (if you know the person you are writing to and is a woman)

Say why you are writing this email/ letter

-I am writing to offer suggestions / I am writing to make arrangements / I am writing to
complain about.../ I am writing to enquire about.../ I am writing to receive more detailed
information about

BODY ( Depending on what Trinity asks you to write about. )

Making first suggestion
-My first suggestion is.../First of all I suggest.../I would like to suggest
Requesting first piece of information:
-The first thing I would like to know is .../First of all I would like to know.../I wonder if you
would mind telling me first of all..?
 Formal letter/ email
ENDING
-I look forward to receiving your reply
-I am looking foward to hearing from you
-I hope you will resolve this matter quickly
Yours sincerely, ( if you know the person you are writing to)
Alejandra
Yours faithfully, ( if you dont know the person you are writing to)
Alejandra

Example.