Council of Architecture ARCHITECTURAL COMPETITION GUIDELINES PREFACE Architectural Competitions have a long history, and have produced many extremely successful buildings. They attract great public interest, and have led to the discovery of new talent and new ideas, that could only be found by throwing an architectural project wide open to competition. The Council of Architecture Competition Guidelines provide a new uptodate code that safeguards the interests of promoters and of architects, and bring the system into line with present-day conditions. To many clients — the choice of an architect presents no difficulty, but to many others the choice is not easy. The client's desire to see the sketch designs of several architects before he commissions him Is understandable, but to ask ‘an architect to submit a sketch design is fo ask him to do the essential creative work for which he should be properly paid. If more than one or two architects are commissioned payment fo each would be expensive. Architects, however, are allowed fo compete against each other without charging a fee in an open architectural competition held under Council of Architecture Guidelines. The architectural competition is a balance of advantages. Architects who would not have been considered in the normal way for an important commission, perhaps for a building of national importance have an opportunity to prove their talent and ability. ‘Many architects regard competitions as a valuable opportunity for research, perhaps for the study of a new building type, or for exploring the possibilities of new technical ideas and for gaining new experience. On the other hand, the profession's willingness to allow its members to compete without fee is a remarkable concession to the promoter without parallel in any other profession. For the promoter also, there is balance of advantages. A competition will cost him a little more than if he had ‘commissioned an architect privately and it will take a litle more time. But this must be balanced against the chance (o draw upon the talents of all those who respond to the architectural challenge, and the possibilty than an outstanding design will emerge. He is making a public demonstration that he cares about architecture, and can take legitimate pride in his determination to find the best architect and the best design he can get. He will be rewarded with a greater public interest than is generally shown in new buildings. Competition Guidelines as laid by the Council of Architecture protects and safeguards the interest of both the promoter and the competitors. While ensuring the promoter a design of high standard, it also ensures that each competitor ‘competes on like conditions and within the same limitations. The purpose of these Guidelines is to explain the architectural competitions system, and to help the client who is thinking of promoting a competition to make up his mind whether a competition is the right answer to his architectural problem, and, if so, which kind of competition would be suitable. It also tells, a would be promoter how competitions are organised, and what are the responsibilities of promoter. 103Architectural Competition Guidelines ARCHITECTURAL COMPETITION — ITS PURPOSE Architectural Competitions give the promoters @ choice from the best viable project of high standard wih a variety of approaches. CCompettion brings out a wide range of ideas and concepis and gives the promoter the choice of selecting that which fits into his specific requirements. (One of tho principal aims ofthe compeliton isto explore hidden talents among younger Architects. To many compotiters, often sth fist stop toa successful career. Competition Guidelines as lid down by the Council of Architecture protect and safeguard the interests both of the promoter and the competitor \White ensuring the promoter a design of high slandard and adjudigad as such by prominent Architects acting as Assessors, iL also ensures that ‘each competitor competes on like conitions and within the same Imation, Both the promoter and the competitor are assured by these guidelines that the envies wil be judged only by those who are qualified to interpret ‘he compatitors' presentations and to judge if the design selected mests with the promote's requirements ‘Toe guidelines therefore lay considerable emphasis onthe mandatory requirement of Assessors an the qualfiatons, The appoiniment of the Assessors should therefore be the immeciate and fst step the moment the promoter decides to goin fr a competition. ‘The President ofthe Council of Architecture Iso requested by the promoter, may suggest @ panel of names experianced in his type of project propased, for appaintmont as Assessors, Their responsibilies commence with te approval ofthe bret of te compotion project The Assessor ‘may even help to prepare the brie. For practical reasons, this responsibilty is ten taken by the Senior Assessor who would then be available to advise the promoter on all matters Connected withthe competion ftom the promoter's decision to hold the competion il te final award. Briefly the Assessors (or the Senior Assessor) will: {Assist inthe preparation and approval ofthe brie. Study and understand the requirements of the Local Authorities. ‘Vist and examine the project ste, if necessary ‘Advise on the appointment ofthe Technical Advisors, if necessary. Finalise the compettion conditions. Prepare the final reporvaward, ‘The project biti the most important document. The success ofthe competion will deperd upon the clarity and the completeness ofthe bret ‘This can be achieved by a very close cooperation between the Promoters and the Assessors (or the Senior Assessor) inthe preparation and Sinalisaton of the brit. Further the parcpaton ofthe Assessors in the preparation ofthe brief will enable them to understand fully the intent of the promoter. Also as ‘qualtiee Archtocts they would be capable o visualizing the development wit reference lo the promoter's requirements, sie condions etc. and in intorpreting the compettion entries in these torms. For complicated projects such a¢ Hospitals, Arports etc, whieh are under constant development ar projects encompassing highly technical ‘elements, a Technical Adviser would be considered necessary n he intal stage to help the Promoter and the Assessors fo draw up the Brisf and ‘subsequently to advse the Assessors on the technical aspect ofthe competion ents, ‘Once the promoter’ requirements, the site conditions, the requremants ofthe local authortes ste. have been formulated into the competition bie, he Assessors (or the Senior Assessor) can advise the promoter an the type of competion that shoulé be promotes, Schedule 1 of the Competition Guidelines describes in detall the types of competitions, which could be adopted and successfully conducted ‘The conditions for Architectural competition given in Schedule 3 specifies the procedure tobe fllowed bythe promoter for conducting competitions and these conditions nave been drawn up to ensure that each competitor competes on similar conditions, that te solection is baswd entirely on meri, that in appreciaton of he effort that would be putin by each competitor suitable and adequate prize monies and honoraria are assured, that anonymity ofthe competitor is maintained during the compeliton and that each competitor enjoys Copyright and Right of Ownershin. Response from well established Architects as well as large number of young Architects to an open competion can best be assured by wide publesty. This all the more essental for projects which are of public interest. Publicity coulé begin withthe invitation of Architects to participate through widely read media, This could be fellowed by press conferences and finally bythe publication ofthe Assessor's report and public exhibition of all the entries. 104GUIDELINES FOR ARCHITECTURAL COMPETITIONS INTRODUCTION ‘Tne purpose of these Guidelines isto indicate the principles upon which competitions will be conducted and the rules which must be observed by a promoter for conducting competitions ‘These guidelines have bean drawn upin the interest ofboth the promoter and the compettor and to ensure thatthe architectural competitions are properly conducted and that selocton of the design will bo on merit alone and wil sty the promoters requirements ‘Tne Code of Professional Conduct of the Counel of Architecture does not allow Architects to give unpald services in competion with each other ‘and competitive designs shall only be submited through campettin organised whi the framework of these guidelines. (GUIDELINES. ARTICLE 1 : ELIGIBILITY TO COMPETE : Partclpaton in any and all competttons shall be open to: 1, Architects ie those who are registered withthe Council of Architecture under the Architects Act, 1972 on the date of announcement of the competion and thereater. 2. Firms inwhich allthe partners sh ofthe competition and thereafter be registered wth the Counc of Architecture under the Architects Act, 1972 onthe date of announcement 3, Students ofa Teaching Instution, the qualifying examination of which e recognised by the Council of Architecture provided that no member he sa ofthe said instituton isthe sole Assessor a ina jury of troe or more Assessors, only ce Assessor som th sla ofthe said insthution, 4. Nolthor the Promoter of the compotion, Assessorls engaged for the competion nor any of their associalo, partner or employee shal compete, agest a competitor or act as an architect ar joint architect fr the competion projec ‘Competitor may be requested to submit a proof of quaifcation, copy of his valid Registration cortcate issued by the Coun of Architecture, and In case ofa student, a ortieae from the head of his institution which is qualified a8 per 3 above. ARTICLE 2 : COMPETITION 1. The word Compettion’ shal apply to any competion described in Schedule 1 and participation shal be open only to those qualified as par Act. 2. ‘The draft competion conditions including timetable, registration fees, prize moniesthonoraria, board of assessor, the programme etc of competitions shall have been fraised within the framework ofthe guidelines prescribed by the Gounal of Architecture before any announcement is made by the promoter ofthe competion, 3. The conditions ofthe competitions shall larly give Conditions based upon guidelines prescribed by the Counel of Architecture “Type of Competition Purpose ofthe competion and intentions ofthe promoter Nature ofthe problem to be solved. [Al practical and mandatory requirements to be met bythe competitors. "Number, nature, scal and dimensions ofthe decuments, plan andlor models Estimates if equied in standard form issued withthe condtons. Noture of prizes Names of Assessors. Necessary information required for conducting the competion, 4. Amended by the Counel of Architecture at ts 3h Mating held on 26th & 27th Jy, 2004 054. Tho compatition shall be conducted in English 5, Allcompettion designs shall be submited anonymously ARTICLE 3 : BOARD OF ASSESSORS The Board of Assessors shall at allies include Architects who ae registered with the Council of Architecture and shall be in a majority of atleast [ARTICLE 4 : PRIZES, HONORARIA & MENTIONS No competition shall be conducted without adequate premium/honorara and the competition conditions and the media announcements must slate the amounts and number of prizes forthe open competion and the amaunt af premium or honorarium to each competitor ina lites Competition and inthe second siage of atwo stage competion ARTICLE 5 : COPYRIGHT & RIGHT OF OWNERSHIP |. Each competitor shal retain Copyright in his own competion design. 1. Each competitor shal retain the righ of reproduction of his own competition design ARTICLE 6 EXHIBITION OF ENTRIES ‘All compattion designs inclusing those dsqualifad by he Board of Assessors shall be exhibited for aleast one week, together wih a copy ofthe Signed repot ofthe Board of Assessors. The exibition shall be open to public fee of charge ARCHITECTURAL COMPETITIONS REGISTRATION PROCEDURE Ibis extremely important for competitors who may be asked to pay substantial registration fees to know exactly when they are registered and Under what condtions the registration ‘ee wil be refunded, Ii also Important for intending competitors to receive sufficient information when ‘hey are invite to apply forthe competion canons to enable them to judge whether the competion falls within the guidelines for architectural compettion of the Councl of Architecture and whether they ae capable of tackling the problem set by the competion. “The Council of Architecture recommends 3 parts Procedure PARTI [Adescripve leaflet and/or an advertisementin general and professional media. These should include the folowing information: 4. Name ofthe Promoter 2 Purpose and nature ofthe competion. This should be carefully worded to give a clear idea of the scope of the project whether it is @ project or an ideas compton, single or 2 stage competiton and the typeof material that a compettor would be asked to submi 3. The prizes (or honoraria) 4. Names of Assessors 5. Persons eligible to compete 6. Anapproximate te table 7. The procedure for registration, the last dats for registration and the date by which the competion conditions would be made available By the prometer Copies ofthis leaflet with registration form attached (see model form) should be avalable from the promote. PARTI {An intending compettor makes an application the bodies Isted inthe advertisementieate forthe registration form, completes the registration form as per te insructons given onthe form and sends iby registered post to the promoter together with the reg'station fee (any). ‘The registration form shouldbe sentby the intending competitor wih the time stipulated, wil establish hs eligbilty to compete, The registration Is only complete wien the promoter accepts the competito’seigibilty by placing his name on the competion register and informs him in writing accordingly. PART I ‘The competion condtion wil be sent tothe intending competitor by the promoter only when his eigiily is established and hs name is entered In the competion register 108REGISTRATION FORM {Al entries in block letters) Registration No OR Name of Educational Inston: Year of Study Competitors) Name(s) (1) Mes. Summame Yet Name (2) Mes, Sumame tet Name (2) Mens, ‘Samana Yet Name ‘Aadrass: (Incase of entry by a team, give th registered by the promoter as a leader, “ond Name “ond Name “ond Name dress ofthe rt mentioned person who will be Registration foo (Gy Demand Draft in favour of Demand Draft for Re, ) ro dated (indicate name of promoter) drawn on payable at (Gnter name ofthe iy) 0 {enter amount) {enter name ofthe Bank)Declaration : (Tobe signed by Competitor. an individual Architect or one ofthe partners of frm of Architees or leader ofa team af Architects} | declare that at the time of application te register for the competition, | was registered withthe Council of Architecture incorporated under the ‘Architects Act 1972 and that the Registration withthe Councl af Architecture will ba maintained til the award ofthe Board of Assessors and ‘hereto i the completion ofthe project am declared and appointed as the Architect forte project oR | declare tha at the time of aplication to register | was studying Architecture inthe (indicate year of study) year of Architecture at the. {Indicate name of educational instation) (Optional clause if students are admitted). Signature Date, Notes i. Registration isnot transferable, ii Ideas compettions: Students may register either individually rin team wit other students. i, Two Stage and Single Stage compatiions: Students are nat permitiod o register and may therfore only participate in association with an accredited architec. Tile of Compettion (Enter name of project and location) {Amended by tre Gounet of Ardvecture at ts 38H meeting heel on 26H & 27th Jay, 200% 108MODEL FORM FOR IDEAS COMPETITION ARCHITECTURAL COMPETITION FOR. 1.00 GENERAL RULES. INVITATION 44 Tho promoter, {inset name ofthe promoter) has decided to promote an Ideas Competition and invites Architects/Students to submit designs in competion fr. {insert the name ofthe project) in accordance wih the condtions and instuctions sel out below. Its not the Intention ofthe promoter to bull, The competion is promoted as an exercise in designor planning, to draw attention to. (describe te purpose of the competion) and to assist the community by facitating further research and ‘thavght int the problem. ELIGIBILITY 4.2 The term” Architect” wil mean any person who at the time of his application is registered withthe Council of Architecture under the Architects Act, 1972. Where the application is made by afr, all parners ofthe fem shal be Architects. The qualifation and tile of the Partner who is responsible forthe business ofthe rm, only need be stated in the registration form. 4.3 The term ‘Student shall mean a bonafide student of a recognised institution, the qualiying examination of which is recognised by the CGounel of Architecture, APPROVAL OF CONDITIONS 1.4 This competition willbe conducted in accordance with the guidelines of the Council of Architecture, which also apply in case of points which have nat been specifically covered by these conditions. 1.5. The Board of Assessors have seen and approved these conditions. 1.8 Acopy ofthe compettion codons have been fled with the Council of Architecture. 1.7 Registered participant wishing fo submit more than one scheme may do so with payment of futher registration fee for each adtional tent. Each Scheme should be submitted separately and the participant must apply for urther copies of relevant despatcn papers foreach ‘daltional scheme, PERSONS INELIGIBLE 1.8 No member of the Board of Assessors shall take pat either directly or indirectly in the competition nor be entrusted ether directly oF Inirecly with work connected withthe prize winning design. No momber of the promoting body or an associate or an employee or any ‘member concemed withthe preparation or organising ofthe competion shall be eligible to compete or assist a competitor ENTERING IN THE COMPETITION 1.9. The competition conditions and registration form are avalable on written application from...(name ofthe promoter and his address) ‘The Registration form filed in and completed in all respects as instructed snould be sent to tha promotor by registered post or hand elivery together wih the registration fee of Re. not lator than (indicate the date. The Registration fom filed in and completed in all respects should be sent to the promoter not later than (indicate date). No registration fools charged. 1.10 The rogistration fee sent along with registration form wil be refunded Ir the applicant does not full the qualifcaton required under 1.2 and 1.3. The applicant will not be eligible to paricipate in the 2, Ifthe applicant retums the compettion conditions wit all enclosures by (incicate the date) and informs te promoter ‘of his Intentions not to partelpate, {Arend by the Counc of Acitecure a ts 38 meeting held on 26%h& 27th Jy, 200% 109BOARD OF ASSESSORS 4.11 The following members have been appointed on the Board of Assessors to advise an the conduct of te competition, adjudicate onthe designs submitted and make the award, (Slate below name, tile ané designaton ofeach Assessor) 2 3 4 6. APPOINTMENT OF TECHNICAL ADVISERS 1.42. necessary the Board of Assessors may consult Technical Advser appointed by the Senlor Architect Assessor/Board of Assessors. The Technical Adviser may be consulted on any aspect of he competition and he may d6 asked be present during he judging to ge advice Con entries whan he i invited to so, but he shall not take pat in the Judging process. PRIZES AND MENTIONS 1.43. The promoter undertakes to accept the decisions andthe awards ofthe Board of Assessors and within 3 months ofthe date thereof to pay the folowing prizes 1. Tote author ofthe design placed frst Rs, 2. To the author ofthe design placed second Rs, 43, To the author ofthe design placed third Rs, 4, The promoter has also set aside an addtional sum of Rs. {or further awards for mentions tobe alloted at the lscretion ofthe Board of Assessors, ANONYMITY. 4.14 Anonymity wil be sticlly observed at all stages ofthe competion by the competitors, by the Board of Assessors, by the Promoter and by ‘all thase cancemed with the competition. QUESTIONS AND ANSWERS 1.15 Competitions’ questions must be written on the form provided (No. 1) (attach additional. plain sheets for more quostions) and sont ‘o (name and address of the promoter to reach not later than, {incicte date). An explanatory memorandum desing wt the questions submitted wil be clepatched to al the competitors not ater tan (incite te) and wil form part ofthe conditions and instructions of he competition. oR [No questions willbe permitted in the second stage. ‘SUBMISSION OF DESIGNS 41.18 Submission of design implies acceptance el the competion conlions. Compelilors are advised to retain copies of tho design submited, 4.47 Allplans and accompanying documents and envelopes comprising a competion entry must bear on the top righthand a 4 cm high six tigt namber of compettions choice, No oer symbol, motto or distingu'shing mark wil be placed on any pat ofthe competion entry. ‘The des.gn and the documents of each competitor sll be dspatched in @ single packet using the labels) provided (No, 2). 4.48 Each design must be accompanies by a declaraoniproot of identiy form (No. 3) signed by the compettor or joint compatitors and tenclosad in the envelope provided. Each competitor must be prepared to saisty the Board of Assessors that ho i the bonafde author ofthe design he has submitted 1.18 Competition designs delivered by hand should reach the Promoter at his address gven in 1.9 not ater than (indicate date and time). Rece’pt wih date and time of delivery will be issued by the promoter tothe competitors 1.20 Competition designs sent by post or through fowarding agent must be dispatched net later than (dicate date - this should bbe same as 1.19). Proof of dispatch clearly showing the date of dispatch shall ba forwarded tothe promoter separately with a covering letter informing him ofthe dispatch othe competion designs. This letter shall be on a plain paper unsignad and only wih the six dgt umber, 4.21 Competition designs sent through post or through forwarding agent must reach the promoter a his address given in 1.9 not later than {indicate date and time} 1.22 All drawings, documents, report and photographs should be packed logsther in a plain brown paper and sealed. This packet will also include the sealed envelope (No. 4) containng the declaration’ proof of identity form (No. 31). the packst has to travel along distance, it’ may be dspatched in a wooden crate. Soth the packst and the wooden crate will bear only the name and address ofthe promoter and the six digt number.INSURANCE OF COMPETITION DESIGN 4.28 Each competitors responsibie for insuring his enty against lass, damage or non-delvery upto the time of ts receipt bythe promoter at the aderess glven in 18. 4.24 On receipt by the promoter, each entry wil be insured him (te promoter) for the sum of Rs. UUs tum tothe competitor after ‘the award. This sum will also cover expenses to return of the design tothe competitor JUDGING PROCEDURE 4.25 Tho promotor vil place a secrotaviat al th disposal of tho Board of Assossors to minut thelr meetings and racord their decisions. 4.28 The deliberations ofthe Board of Assessors willbe secret, No member ofthe Board or Technical Adviser or member of the prometer’ stat ‘or competition secretariat may disclose any detals of the competitions, deliberations or decisions, ‘The decisions ofthe Board of Assessors ars final and binding onthe promoter 4.27 The judging ofthe entries ara scheduled to take place during the month of. Aingicate month and year) and any delay ‘agreed by the Boad of Assessors wil be publidy announced, 4.28 The promoter will announce the award ofthe competion not later than two weeks aftr the judging hab n compat 1.29 Acopy ofthe report ofthe Board of Assessors willbe Sento each competitor atthe same time as the Board's award is made public. DISQUALIFICATION 1.30 The Board of Assessors may d'squalify entries fr the following reasons If despatched by pot or through the forwarding agent to or delivered in person a the promotor’ address in 1.9 afar the last date and ‘ume given in 1.19 and 1.20, 2, _Ifreceived bythe promoter at the address given in 1.9 by post or through forwarding agent after the lat date and time given in 4.21 3, Ifthe competitor dsregards any ofthe condtions of the compatton. 4. Ifthe competitor attempts to infuence any member ofthe Board of Assessors andlor dlscloses his identi. ‘TERMINATION OF THE COMPETITION 4.31 against all expectations entertained bythe promoter, he result ofthe compan is such thal none ofthe partcipanis could be declared by the Assessor as the winner ofthe competion, compoiion could be regarded as terminated and the promoter will onthe advice of tre [Board of Assessors award the second, third andthe ational prizes tothe ents eelected by the Board ANNOUNCEMENT OF AWARD AND EXHIBITION 4.32 The promoter will publish the award of the Board of Assessore and Inform the Counel of Architecture after having fst Informed the authors ofthe prize winning and premiated designs individually by telegrams and confirmed by ltrs 4.38. All designs including those disqualified by the Board of Assessors will be exhibited from (indicate date) ‘o. (indicate date) at {indicate address) together withthe copy of the signed report of the Board of Assessors, The above dates ofthe exhbtion wil also be conveyed individually taal campettors in advance, 1.34 Names ofall competitors wil be displayed at the exhibition. However, competitors of designs not premiated may choose to remain ‘anonymous. They should $0 indicate onthe envelope containing telr declaration/proof of identity form RETURNING OF ENTRIES 1.35 Within one month afer closing of the exhibition all entries except the design placed fst willbe returned tothe postal address given in the Geclaration form, by the promater at his own cost Inthe delivery to any such adaresses isnot accepted, a notfeation to that effect wll be sent by the promoter by registred post to the said postal aderess and tne enry willbe kept by the prometer with him fr collection by the competitor fr period of three months from the Sate of the registered letter. Afr thatthe promoter will be free fo dspose of the erty at wl RIGHTS 1.38 Drawings ofthe designs winning the frst prize willbe retained by the promoter as his propery 1.37 Copyright ofall designs including the designs winning the rst prize willbe that ofthe authors ofthe designs, 1.38 Design awarded te fist prize onl wll be used by the promoter. 1.39 The promoter’ right on th designs awarded the ist prize covers one execution. Repettion ofthe said design by the promoter wile with the wten permission ofthe author ane on confirmation of suitable terms. 1.40 No athor designs whether premiated or not shall bo used wholly or partly by the promtr. 1.41. Each competitor shal retain the right of reproduction of his designs m