PRINCE2® 7 and

AI project
management

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 A reminder on
PRINCE2

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 What is PRINCE2?
A structured method
for managing projects
that is flexible,
adaptable, and
tailorable
It can be applied to any
project, regardless of
the purpose, scale,
type, organization,
geography, or culture

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4
 AI and data
analytics

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 The pervasiveness of AI in work and life

• Email automation • Apps

• Document content • Cars / home automation
generation • Finance
• Recruitment • Shopping
• Chatbots • Streaming

Personal
Work
life
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 The AI sweet spot

• Information Processing: AI can sift through vast data

troves rapidly, something humans would find time-
consuming.
• Pattern Recognition: Detecting subtle patterns across
large datasets is routine for AI, be it in predicting weather
or stock market movements.
• Avoiding Cognitive Bias: AI can be trained to make
decisions free from human biases, leading to fairer
outcomes in areas like recruitment or loan approvals.

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 Data analytics is a literal game changer

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 AI in projects

• Data analytics and the broader use of

digital technologies and AI will transform
how we manage projects.
• The use of AI in projects will fall into one of
two categories:
• Supporting project management, e.g.
planning, assurance
• Supporting the delivery of the specialist
work, e.g. construction, coding

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 “AI” in practical terms

AI spectrum

Data Generative
Automation
Analytics AI

Digital Technology
(e.g. sensors, augmented reality, virtual reality)

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 How PRINCE2 is AI ready

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 All projects should be digital and data enabled

• PRINCE2 7th Edition is ‘AI ready’

enabling its use through a requirement
for a digital and data management
approach for the project.
• The digital and data management
approach is integrated in the method
through the PRINCE2 practices,
processes, principles and people.

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 Digital
What digital technology will the project need?
Consider the automation and facilitation of
project management activities and
Consider the technology required to support the
specialist project work.
In some cases, this may involve the use of
established systems already in use by the business
and suppliers.
In other cases, different or additional systems may
be needed specifically for the project.

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 Data
• What data or information is needed or will be created?
• Where will the data come from?
• Where will the data be held?
• How will the data be kept secure?
• What level of privacy is required?
• How the data or information will be analysed, curated,
and presented?
• Who will have access or rights? How will data integrity
be ensured?
• How will data quality be assured?
• What will happen to the data after the project
completes?
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 Using AI/data examples – “People” element
People
Automation Data Analytics and Generative AI / Digital technology
visualisation LLMs / other

Consultation (collation) Consultation Identifying potential Support for hybrid

(sense making) stakeholders working
On-boarding and off-
boarding Sentiment analysis of Generating the draft AR/VR simulation of
stakeholders across the communications project product or
project ecosystem and management approach project plan
Responding to enquiries organizational and the change (engagement)
or FAQs through a ecosystem management approach.
project chatbot (engagement)
Generating
Network analysis communications content
(of relationships)

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 Using AI/data examples – practices

Automation Data Analytics Generative AI / Digital

and LLMs technology
visualisation

Business Automated feeds Diagnostic Generate draft Data pipelines for

case for baseline /predictive business case benefit measures
measures and (modelling of based on project (pre, during, post
assumptions options and brief project)
impacts)

Progress Automated, real- Generate forecasts Interrogate Sensors for

time reporting Generate progress via natural recording real time
checkpoint reports, language progress
highlight reports Drones for
and end stage assessing progress
reports using Helmet-cam for
dashboards capturing as-built
vs designed

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 Conclusions

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 Success factors

One: Ensure that the use of AI is considered from the

outset through developing and maintaining a digital
and data management approach for the project
Two: Understand the digital and data management
capability your project needs through its lifecycle, its
current capability, where there are any gaps. Have a
plan to close the capability gap in time for when you
need it.
Three: Check the digital and data management
approach is consistent with the seven PRINCE2
principles.
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 It is a new era. We are only limited by our imagination!
• Traditionally computers performed tasks based on the instructions in their programme. A
change of context or requirement would require a change of programme.

• AI now makes it possible for computers to learn from experience, adjust to new inputs
and perform a wider range of tasks. They learn by processing large amounts of data and
recognizing patterns in the data. Using deep learning and natural language processing
technologies, computers can be trained to accomplish human-like tasks.

• The purpose of using AI in project management is to help humans with project

management tasks, whether that is supporting decision-making through additional
insights or automating routine transactions. In both cases AI is enabling humans to do
things better – better decisions or more efficient and effective transactions.

• Ultimately the use of AI is to help reduce or manage the uncertainty and ambiguity
typically associated with projects, which is the very purpose of project management.
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 Further information

The PRINCE2® 7 AI Practice Guide has been created to provide professionals with
insights into leveraging AI for project tasks.
It perfectly complements the new AI-ready PRINCE2 7, the latest iteration of the
globally renowned project management method.

Link:
https://my.axelos.co
m/resource-
hub/practice/prince2-
7-ai-practice-guide

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 Thank you!
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