CHAPTER 9

LABOR (DOL) REQUIREMENTS

Mark Pennock
Johny Cisneros

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LABOR AND EMPLOYMENT

CAM SECTION 102-10
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PAYROLLS

• Certified payrolls are to be submitted for all contractors

(prime & subs) working on site.

• Not required from suppliers, manufacturers, broker

services, etc.
• Recommended to keep a log or spread sheet to track
which firms are on site and the dates they are on site.
• Payrolls are to be submitted on a weekly basis or after
every pay period. (Some paychecks issued bi-weekly)
• Require annotation of race/gender/name & an
individually identifying number for the employee(s) –
the identifying # is generally the last four digits of the
employee’s SSN. The entire SSN should NOT be
shown on the payroll.
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PAYROLLS (cont.)

• Employees FULL address is required on the first payroll

on which the employee appears.
• Must show hours worked in each trade or classification
(journey worker/apprentice).
• Must show Wage Rate. Fringe Rate must be shown if
paid in cash.
• Payrolls are to be submitted on form HC-231-1 or form
WH-347 (Exhibits in CAM) for Federal Aid Projects.
• A printed payroll submitted from a payroll system may be
accepted for non-federal aided contracts if it contains all
required information and the Statement of Compliance,
original signature by the Contractor, is included. HC-231-
1 is also acceptable.
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PAYROLLS (cont.)

• All payrolls are to be kept on file in the Field Office – DOL

may be on-site to inspect.
• May use ProjectWise excel log sheet to log.
• Field Office is to verify payrolls are accurate and reported
in EBO.
• Log into EBO – Payroll Audit – Select D#, Contractor,
Payroll Week Ending and confirm that Certified Payroll
matches data entered in EBO.
• Once completed – click REVIEW button and
Save/Continue.
• Regional Compliance Specialist may conduct audits to
compare information in electronic Civil Rights Reports to
the payroll received by the EIC.

NOTE: The certified payroll is the LEGAL document – EBO is

a data repository. EBO’s accuracy is limited to:
Race/Gender/Trade/Class and Total Hours.
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WAGE RATES

• Prevailing wages are to be paid to all contract personnel

(Prime & Subs).
• Wage Rates Are Updated July 1st Each Year for MOST
trades.
• Receipt of Labor Affidavits, AC2947, received for every
Prime Contractor. (May go to Regional Office, Exhibits in
CAM).
• Receipt of Labor Affidavits, AC2948, received for every
subcontractor as part of the sub-approval package
(Exhibits in CAM).
• A revised AC2947/AC2948 is required for all contracts
once the wage rates change. (This is part of the Contract
FINAL Package – important to get them when rates
change – makes for a smoother FINAL).
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WAGE RATE INTERVIEWS

• Wage rate interviews should be conducted as soon as

possible after workers in a new trade appear on the
contract site.
• At least one interview should be conducted in each trade
employed by the contractor AND one interview for each
subcontractor. Intent is to sample each Contractor/ Trade
combination.
• On multi-year contracts, interviews should be conducted
annually (particularly after the July 1st payroll).
• It is recommended to perform wage rate interviews on
the contractor/subcontractor payday so that the
employee will know their pay rate.
• Use MURK 10 Wage Rate Interview Form
• The completed wage rate form should be filed in the
contract’s Labor subfolder in ProjectWise.
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WAGE RATE INFORMATION

• Back of Proposal (Up to July 1st. Thereafter you will need

an update from the DOL Website).
• Site Manager – Contract Administration  Contract
Records  Contracts  Attachment Link
• Link By PRC Number: (See example at end of Chapter 9)
• Link By County: (See manual)
• Link For Archived Rates: (See manual)

NOTE: When checking rates, be aware that updates can be processed

after initial Wage Determinations Listed in Proposal. By Checking the
General Rates By County, You Get Updates. Federal Aid projects have
federal rates which are usually less than the State rates but not always
for all classifications.
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Questions?