AAI/HYD/Engg(C)/RROW-Vehicle/W-1/20-21/

CRITICAL DATA SHEET

Raising/ Reconstruction of operational

wall in damaged stretches (Phase II) at
Begumpet Airport, Hyderabad.
01. Name of Work
SH: Hiring of Vehicle for Engineering
(Civil) at Begumpet Airport,
Hyderabad.
AAI/HYD/Engg(C)/RROW-
02. Tender No.
Vehicle/W-1/20-21/ Dt. 25.11.2020
Rs. 13,23,000.00 for 18 Months
03. Estimated cost -
(Excluding GST)
Tender Fee - Through Online mode Rs. 1,180/- (Rupees One Thousand
04.
only and Eighty only)
EMD- Through Online mode only Rs. 26,460.00 (Rupees twenty-six
05.
Thousand four hundred and sixty Only).

06. Bid Document Sale Start Date & Time 26/11/2020 @ 0930 Hrs.

07. Bid Document Sale End Date & Time 04/12 /2020 @ 1800 Hrs.

Pre-bid queries, if any by Bidders to AAI

08. 26/11/2020 @ 0930 Hrs.
through e-portal – Start Date & Time.

Clarification of pre-bid queries, if any by

09. AAI to Bidders through e-portal – End 01/12 /2020 @ 1800 Hrs.
Date & Time.

10. Bid Submission Start Date & Time 26/11/2020 @ 0930 Hrs.

11. Bid Submission End Date & Time 04/12/2020 @ 1800 Hrs.
Date of opening of Cover-I
12. 07/12 /2019 @ 1130 Hrs.
Date & Time
Date of opening of Cover-II 10/12/2020 @ 1530 Hrs.
13. Date & Time

Note: -
a. AAI may at its discretion extend / change the schedule of any activity by
intimating the bidders through a notification on the e-tendering portal
(https://etenders.gov.in).

b. Corrigendum if any, will be uploaded only on e-tendering portal. It is the

responsibility of bidders to check at the website.

Asst. General Manager (Engg-Civil)-II

AAI, Begumpet Airport

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CHECK-LIST FOR DOCUMENTS TO BE UPLOADED ONLINE

Ref. to Tender Whethe

Sl. Ene
Clause r
No Name of the Document vlop
Uploade
. e
d
1. Scanned copy of online transaction receipt for I Section-I YES / NO
Rs. 1,180/- being proof of payment of 2.1 A-I (Pg.-5)
Tender Fee. (OR) Scanned copy of
NSIC/MSME/MSM Registration Certificate.
2. Scanned copy of online transaction receipt for I Section-I YES / NO
Rs. 26,460.00 being proof of payment of 2.1 A-ii (Pg.-5)
EMD. (OR) Scanned copy of
NSIC/MSME/MSM Registration Certificate.
3. Scanned copy of Undertaking-cum- I Section-I YES / NO
Declaration on Unconditional acceptance of 2.1 B-I (Pg.-6)
Terms & Conditions (Annexure-A).
4. Scanned copy of PAN & GST Registration I Section-I 2.1 YES / NO
Certificate. B-ii (Pg.-6)
5. Scanned copy of GST undertaking as per I Section-I 2.1 YES / NO
Annexure-II B-iii (Pg.-6)
6. Scanned copy of Affidavit on minimum I Section-I 2.1 YES / NO
wage - Refer Annexure-3 B-iv (Pg.-6)
7. Scanned copy of ‘Undertaking’ regarding I Section-I 2.1 YES / NO
Blacklisting / debarment on company’s B-v (Pg.-6)
letter head. - Refer Annexure-4
8. Scanned copy of declaration (For MSME I Section-I 2.1 YES / NO
units only) – Refer Annexure-5 B-vi (Pg.-6)
9. Power of Attorney /Authorization Letter I Section-I 2.1 YES / NO
B-vii (Pg.-6)
10. Scanned copy of Registration Certificate I Section-I 2.1 YES / NO
(RC Book) of vehicles (Owning or Lease). B-viii (Pg.-6)
11. Digitally Signed Tender Document I Section-I 2.1 YES / NO
B-ix (Pg.-6)
12. Scanned copy of satisfactory Completion I Section-I 2.1 YES / NO
Certificate. C-i (Pg.-6)
13. Scanned copies of Turnover, Balance sheet, I Section-I 2.1 YES / NO
Profit/ Loss account Statement as per NIT C-ii (Pg.-6)
14. Scanned copies of minimum net worth I Section-I 2.1 YES / NO
certificate C-iii (Pg.-6)
15. Scanned copy of Employees Provident Fund --- --- YES / NO
Organization (E.P.F.O) Registration.
16. Scanned copy of Employees State Insurance --- --- YES / NO
Corporation (ESIC) Registration.
17. Scanned copy of Proof of Address & Contract --- --- YES / NO
Tel. No. of Hyderabad Office.
18. Any other documents required to fulfill the --- --- YES / NO
eligibility criteria as per tender conditions.
19. Online Financial Bid from the II --- YES / NO
e-Tendering portal for the items as detailed in
Price Schedule (Annexure-B).

Note: The above all documents shall be self-attested or digitally signed and upload.

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SECTION: I
AIRPORTS AUTHORITY OF INDIA

NOTICE INVITING e-TENDER (2 BOT - 2 Envelope Open Tender)

Tender ID: 2020_AAI_62874_1

NIT No.: AAI/HYD/Engg(C)/RROW-Vehicle/W-1/20-21/ Dt. 25.11.2020

1.1 Item Rate Tenders are invited from the reputed travel agencies, Car Rentals
and other Transport Firms through the NIC CPP e-tendering portal by the Asst.
General Manager Engg (Civil)-II, Airports Authority of India, Begumpet Airport,
Hyderabad-500 016 (Bid Manager) on behalf of Chairman, AAI for the work of
“Raising/ Reconstruction of operational wall in damaged stretches
(Phase II) at Begumpet Airport, Hyderabad. SH: Hiring of Vehicle for
Engineering (Civil) at Begumpet Airport, Hyderabad” for a period of 18
(Eighteen) Months at an estimated cost of Rs. 13,23,000.00 (Excluding GST).

1.1.1 01 No. non-A/C Vehicle as detailed in Price Schedule (Annexure-B),

registered for Commercial Use on or after 01/10/2016.

1.1.2 The tendering process is online at e-portal URL address

https://etenders.gov.in Aspiring bidders may go through the tender document by
“Guest User” login.

1.1.3 Prospective bidders are advised to get themselves acquainted for e-tendering
participation requirements at “Guidelines for Bidders”, register themselves at NIC
e-tendering portal, obtain ‘User ID’ & ‘Password’ and go through the ‘Self Help files’
available in the Home Page after log in to the portal http://etenders.gov.in. They
should also obtain Class III Digital Signature Certificate (DSC) in parallel which is
essentially required for submission of their application. The process normally takes
03 day time. Bidders may also take guidance from AAI Help Desk Support (contact
details mentioned in tender document).

2 The following 2 Covers shall be submitted through online at CPP-portal by

the bidders as per the following Schedule: -

2.1 Envelope-1: Tender processing Fee, EMD, Technical Bid & Pre-
qualification:-

A. Tender processing fee, EMD

(i) Scanned copy of Tender fees online transaction receipt.

(ii) Scanned copy of EMD online transaction receipt.

B. Technical Bid containing the following: -

(i) Scanned copy of Unconditional Acceptance of AAI’s Tender Conditions -

Refer Annexure-I
(ii) Scanned copy of PAN and GST registration

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(iii) Scanned copy of GST undertaking - Refer Annexure-II

(iv) Scanned copy of Affidavit on minimum wage - Refer Annexure-III
(v) Scanned copy of ‘Undertaking’ regarding Blacklisting / debarment
on company’s letter head. - Refer Annexure-IV
(vi) Scanned copy of declaration (For MSME units only) – Refer
Annexure-V
(vii) Companies other than propriety firm shall submit scanned copy
of Certificate of Authorization letter/ Power of Attorney along
with copy of Certificate of Incorporation of the company under
companies Act showing CIN/ LLPIN/name of Directors of the
Company & copy of Board resolution regarding Authority to
assign Power of Attorney.
(viii) Should have a minimum of 02 Nos. M&M Scorpio, Xylo or
equivalent vehicle in the name of the Bidder / Firm / Proprietor /
Owner / Partner OR under the Notarized Power of Attorney (POA)
and registered for Commercial Use on or after 01/1 0/2016-
Scanned copy of Registration Certificate (RC Book) in support
of the above vehicles (Owning or Leasing), along with
respective POA, if applicable.
(Note: - In case of Partnership Firms Relevant Memorandum of
Association / Article of Association / Partnership Deed is also to be
uploaded)
(ix) Checklist Performa duly filled
(x) Digitally signed tender Document

C. Qualifying requirements of Contractors/ tenderers containing the

following: -
(i) Should have satisfactorily completed (Phase/Part completion of the scope of
work in a contract shall not be considered, however pre-determined phasing of
the work will be accepted) three works, each of Rs. 5,29,200/- (Excluding
GST) or two works, each of Rs. 6,61,500/-(Excluding GST) or one
work of Rs. 10,58,400/- (Excluding GST) in single contract of similar
nature in the field of “Hiring of Vehicle“in India during last seven years ending
on last date / extended date of submission of e-bid in India.

“The value of executed works shall be brought to current costing level

by enhancing the actual value of work at simple rate of 7% per annum,
calculated from the date of completion to the last date of submission
of bid.”

Client certificate for experience should show the nature of work done, the value
of work, date of start, date of completion as per agreement, actual date of
completion and satisfactory completion of work. Tenderers showing work
experience certificate from nongovernment/ non-PSU organizations should
submit copy of tax deduction at Sources (TDS) certificate along with a
certificate issued by registered chartered accountant, clearly specifying the
name of work, total payment received against the work and TDS amount for
the work. (The agency has to give self-declaration regarding completion
certificate submitted by him whether the Gross amount is inclusive of GST or
Exclusive of GST).

(ii) Should have annualized average financial turnover of Rs. 3,96,900/-

against work executed during last three years ending 31s march of the previous

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financial year. As a proof, copy of Abridged Balance Sheet along with profit and
loss account statement of the firm should be submitted along with the
application. Firms showing continuous losses during the last three years in the
balance sheet shall be summarily rejected.

(iii) The tenderers should have minimum net worth of values of Rs.
1,98,450.00 (Excluding GST) issued by certified Chartered Accountants.

Scanned copy of all the Documents of Envelope-I mentioned above shall be

submitted on the CPP portal.

EMD of the value of Rs. 26,460/- shall be accepted Online through SBI MOPS
Gateway using SBI/Other Banks/NEFT/RTGS mode. Agency should have
Permanent Account Number (PAN).

Refund of EMD The refund of EMD to tenderers, who fail to qualify in the
eligibility/technical criteria, shall be initiated by CPP Portal after their rejection
on the same day.

2.2. Attention NSIC Bidders - The bidders registered under Single Point
Registration Scheme of NSIC are eligible to get the benefits under Public
Procurement Policy for Micro & Small Enterprises (MSEs), extended by the
Govt. of India. Such bidders should submit a copy of valid
NSIC Registration Certificate related to the tendered work in Cover-I
ONLINE to claim exemption from Tender Cost &
EMD, failing which their tenders will be summarily rejected.

2.3. All the above-said documents are to be submitted on or before the

stipulated date and time, failing which tender of bidder will be summarily
rejected.

2.4. In order to reduce the file size, bidders are suggested to scan the
documents in 75-100 DPI so that the clarity is maintained and also the size
of file also gets reduced. This will help in quick uploading even at very low
bandwidth speeds.

2.5 ENVELOPE-II (FINANCIAL BID)

 Upload online Financial Bid from the e-Tendering portal for the items as
detailed in Price Schedule (Annexure-B).

All rates shall be quoted in the format provided and no other format is acceptable.
If the price bid has been given as a standard BOQ format with the tender document,
then the same is to be downloaded and to be filled by all the bidders. Bidders are
required to download the BOQ file, open it and complete the light blue coloured
(unprotected) cells with their respective financial quotes and other details (such as
name of the bidder). No other cells should be changed. Once the details have been
completed, the bidder should save it and submit it online, without changing the
filename. If the BOQ file is found to be modified by the bidder, the bid will be
rejected. Rates shall be quoted in INR only.

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3. Bid Submission:-

The tenderer shall submit their application only at CPP Portal:

https://etenders.gov.in/eprocure/app. Tenderer/ contractor are advised to follow
the instructions provided in the tender document for online submission bids.
Tenderes are required to upload the digitally signed file of scanned documents as
per para 02. Bid documents may be scanned with 100 dpi with black and white
option which helps in reducing size of scanned documents. Uploading of application
in location other than specified above shall not be considered. Hard copy of
application shall not be entertained.

4. Not more than one tender shall be submitted by one tenderer or tenderers
having business relationship. Under no circumstances, father and his son(s) or other
close relation, who have business relationship with one another (i.e when one or
more partner (s) / director (s) are common) be allowed to tender for the same
contract as a separate competitor. A breach of this conditions will render the tenders
of both parties liable to rejection.

5. Tenderer who has downloaded the tender from Central Public Procurement
Portal (CPPP) website https://etenders.gov.in/eprocure/app. shall not tamper/
modify the tender form including downloaded price bid template in any manner. In
case, if the same is found to be tampered / modified in any manner, tender will be
completely rejected and EMD would be forfeited and tenderer is liable to be banned
from doing business with AAI.

6. BIDS OPENING PROCESS

6.1 Envelope: I (Tender processing fee, EMD, Technical bid & pre-
qualification):-
Envelope-I Containing Documents as per Para02 (A), & (B) (uploaded by the
tenderers) shall be opened on date & time mentioned in CRITICAL DATA SHEET. If
the bidder has any query related to the Bid document of the work, they should use
‘Seek clarification’ on CPP portal to seek clarification. No other means of
communication in this regard shall be entertained. If any clarification is needed
from the tenderer about the deficiency in his uploaded documents in Envelope – I,
he will be asked to provide it through CPP portal or email if required. The tenderer
shall upload the requisite clarification/documents within time specified by AAI,
failing which it shall be presumed that bidder does not have anything to submit and
bid shall be evaluated accordingly.

The intimation regarding acceptance / rejection of their bids will be intimated to the
tenderers through CPP portal.

6.2 Envelope -II – Financial Bid: Envelope-II containing financial bid of the
tenderers found to be meeting the technical criteria and qualifying requirement shall
be opened on date & time mentioned in CRITICAL DATA SHEET. (In case the date
and time for opening of Envelope-II (Financial Bid)) is required to be changed, the
same shall be intimated through CPP Portal)..

Bidders may please note that the ‘Price Schedule’ is attached in the portal.
The same (BOQ) file shall be downloaded and be filled in the editable
(un protected – coloured) cells only and they should necessarily submit their
financial bids in the format provided after entering the financial quotes, Name of

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the bidder etc. No other cells (protected-uncolored) should be changed. Once the
details are completed, the bidder should save and submit it online, without changing
the filename. If the BOQ file is found to be modified/altered in protected un-
coloured cells by the bidder, the respective bid will be rejected and EMD
will be forfeited.

7. AAI reserves the right to accept or reject any or all applications without
assigning any reasons. AAI also reserves the right to call of tender process at any
stage without assigning any reason.

8. AAI reserve the right to disallow the working agencies whose performance at
ongoing project (s) is below par and usually poor and has been issued letter of
restrain/ Temporary /permanent debarment / blacklisting by any department of AAI
or Central / State govt. depts. / PSUs / World Bank / ADB etc. AAI reserve the right
to verify the credential submitted by the tenderer at any stage (before or after the
award the work). If at any stage, any information/ document submitted by the
applicant is found to be incorrect/false or have some discrepancy, which disqualifies
the tenderer, then AAI shall take the following action: a) Forfeit the entire amount
of EMD submitted by the tenderer. b) The tenderer shall be liable for debarment
from tendering in AAI, including termination of the contract apart from any other
appropriate contractual / legal action.

9. Consortium / Joint companies shall not be permitted.

10. Purchase preference to Central Public Sector Undertaking shall be applicable as

per the directive of Govt. of India prevalent on the date of acceptance.

11. Concessions to Indian Micro & Small Enterprises (MSEs) units registered with
DIC/NSIC/KVIC/KVIB/ Directorate of Handicraft and Handloom etc., to be given as
per the provision of Procurement Policy for MSEs order 2012 with up to date
amendments shall be applicable for tenders of Supply / Services and shall not be
extended to Construction work.

12. (i) If eligible bidder happens to be a non-tribal he/she will have to produce
trade license from Khasi Hills Autonomous District Council. Only after submission of
license the work will be awarded. The time allowed for submission of application for
License will be 5 days from the date of intimation by the bid manager to the agency,
that the agency has become the lowest and has to submit the license from Khasi
Hills Autonomous District Council. In case the agency apply for the license and
submit the proof of application, 15 days’ time shall be allowed from the date of
application failing which 25% of EMD of the lowest bidder shall be forfeited and will
be debarred from participating in the fresh tender of the same work if called again."

(ii) If the eligible lowest bidder happens to be tribal, he/she will have to produce a
valid certificate preferably within 2/3 days after receiving of intimation from bid
manager that he has become the lowest tenderer. In case of failure to submit the
same up-to 20 days from the date of intimation, 25% of EMD of the lowest bidder
shall be forfeited and will be debarred from participating in the fresh tender of the
same work if called again."

Asst. General Manager (Engg-Civil)-II

AAI, Begumpet Airport

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