Professional Documents
Culture Documents
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decision-making process by the subordinates and communication is primarily downward.
Variations of this approach find the manager making the decision and then “Selling” it to
employees or making the decision and allowing the group the opportunity to ask questions. The
autocratic leader is task-oriented and places little value on showing consideration to subordinations
as a leadership technique. The Autocratic manager uses Theory X assumption as his philosophical
base for leadership. Generally, an authoritarian approach is not a good way to get the best
performance from a team.
There are, however, some instances where an autocratic style of leadership may not be
inappropriate. Some situations may call for urgent action, and in these cases an autocratic style of
leadership may be best. In addition, most people are familiar with autocratic leadership and
therefore have less trouble adopting that style. Furthermore, in some situations, sub-ordinates may
actually prefer an autocratic style.
The Characteristics of an Autocratic Style
Work methods that are dictated by the autocratic leader.
Limited employee participation in most aspects of work.
Unilateral decision-making by the leader.
The leader plans, organizes, controls, and coordinates without consent of the subordinates.
Emphasis is on getting the job done without regard for input from others.
Assumptions
An Autocratic Leader operates on the following assumptions:
An average human being has inherent dislikes of work and will avoid it, if he can.
His assumptions are that if his subordinate was intelligent enough, he would not be in that subordinate
position.
He assumes that unintelligent subordinates are immature, unreliable and irresponsible persons.
Therefore, they should be constantly watched in the course of their work.
As he has no regard for his subordinates, he get the work done by his subordinates through negative
motivation. i.e., through threats of penalty and punishment.
There are situations where managers are compelled/ forced to use this leadership style. Some are:
a. When there is a need to influence subordinates in favor of organizational objectives which has an
effect on individuals.
b. When subordinates are new, they need to be directed.
c. When the situation calls for unilateral decision-making – perhaps there is no enough time for
quality input from subordinates or the subordinates may lack information.
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Limitations
- Employees’/subordinates’ ideas will not be used to solve organizational problems, which in
some cases subordinates may have better ideas than the superior about a particular problem.
- Subordinates would be demotivated, i.e. It may suppress individual initiative
- Poor implementation of decisions
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Limitations
1) Subordinates may be too involved to influence the manager even when there is no need.
2) The manager may not be able to influence the subordinates to the extent needed.
3) It is time consuming process to come to consensus opinion in an organization.
4) Not everyone likes to participate in decision-making process in an organization.
In this leadership style, leaders generally give the group complete freedom, provide the necessary
materials, participate only to answer questions, and avoid decision-making whenever possible. The
leader either sets limits and the followers work out their own problems, or the individuals set their
own goals. In this style, leaders depend largely on subordinates to set their own goals and the means
of achieving them, and they see their role as one of aiding the operations of followers by furnishing
them information and acting primarily as a contact with the groups external environment, i.e. the
leader’s role is to serve as a logistics specialist or representative of the group to outside groups. In
general, this approach leaves the team floundering with little direction or motivation.
Again, there are situations where the Laissez-Faire approach can be effective. The Laissez-Faire
technique is usually only appropriate when leading a team of highly motivated and skilled people,
who have produced excellent work in the past. Once a leader has established that his team is
confident, capable and motivated, it is often best to step back and let them get on with the task,
since interfering can generate resentment and detract from their effectiveness. By handing over
ownership, a leader can empower his group to achieve their goals.
Limitations
- Group may drift aimlessly in the absence of direction from leader.
- It may make things out of control.
Advantages
- It gives quite freedom for subordinates
- It gives much responsibility and self guidance for subordinates
- It permits self-starters to do things as they see fit without leader
- Very useful in businesses where creative ideas are important
Leadership Attitudes
Another way of looking at different leadership styles is in terms of task orientation versus
employee orientation.
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* Task Orientation or Directive Behavior. This reflects how much a leader is concerned with
the actual task at hand and ensuring that those following him complete it.
* Employee Orientation or Supportive Behavior. This reflects how much a leader is concerned
for the people around him, providing support and encouragement for them.
The combination of these two effects leads to the following diagram:
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* Team Management (high concern for task, high concern for people). You see the
completion of the task and the well being of the group as interdependent through a common
stake in the organization's future. This leads to relationships built on trust and respect, and
work accomplishment from committed employees.
"We're in this together. We need to support and help each other to get this job done."
It is generally accepted that group leaders who have a Team Management style are the most
effective, though this is not always the case.
Style choice
If you have a group of widely differing levels of ability, confidence, and commitment, you might
want to lead them each with a different style.
* Directing
A team member who has a lot of enthusiasm for the job but not much actual ability, for example a
new start, will need to be directed. You will not need to spend much time giving encouragement or
coaxing them along. You will however have to tell them what to do next after they complete every
task, and how to do the tasks set.
* Coaching
After being in the group for a while, somebody might begin to lose confidence and therefore
motivation, as they still can't seem to do the work they want to do. At this stage you will need to
coach them along. You will still need to tell them what to do at virtually every point along the way,
while taking care to encourage them and praise them at every turn.
* Supporting
Gradually the team member's technical ability will increase until they are at a stage where they can
actually do everything required of them, however they may still lack the confidence to actually do it
off their own backs. You should no longer have to tell them what to do, although they may think
otherwise. You should seek their opinions on the next stage, and be seen to take notice of their
ideas.
* Delegating
A technically competent person's confidence will gradually grow until they feel able to work
completely on their own. You should now be able to delegate specific areas of work to them and
feel little need to tell them either what to do or to praise them as frequently for doing it. The time
that you don't have to spend "leading" these members of the group can be spent with the less
experienced group members, or on the work that you need to do.
1.2. Leadership theories
Interest in leadership increased during the early part of the twentieth century. Early leadership
theories focused on what qualities distinguished between leaders and followers, while subsequent
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theories looked at other variables such as situational factors and skill level. While many different
leadership theories have emerged, most can be classified as one of four major types:
2.2.1 Great man theory
Great Man theories assume that the capacity for leadership is inherent – that great leaders are born,
not made. These theories often portray great leaders as heroic, mythic, and destined to rise to
leadership when needed. The term “Great Man” was used because, at the time, leadership was
thought of primarily as a male quality, especially in terms of military leadership.
2.2.2 Trait Theory
Similar in some ways to “Great Man” theories, trait theory assumes that people inherit certain
qualities and traits that make them better suited to leadership. Trait theories often identify particular
personality or behavioral characteristics shared by leaders. For example;
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also found that people who are too intelligent compared with other group members do not emerge as
leaders-perhaps because they are too different or too far removed from the group.
Studies that were conducted on the second category have generally failed to isolate traits that are
strongly associated with successful leadership.
Generally, the efforts to identify universal leadership traits ran into difficulties for the following reasons:
Not all leaders possess all the traits and many non-leaders may possess most of the traits.
It gives no guidance as to the magnitude of each trait for a person to be a leader.
No agreement has been reached as to what their relationships are to the actual instances of
leadership.
Traits tend to be a chicken-and-egg proposition i.e. Successful leaders may display traits such as
good vocabulary, education and self-confidence after they have assumed leadership positions.
2.2.3 Behavioral Leadership Theory
Behavioral theories of leadership are based upon the belief that great leaders are made, not born.
Rooted in behaviorism, this leadership theory focuses on the actions of leaders, not on mental
qualities or internal states. According to this theory, people can learn to become leaders through
teaching and observation.
When it became evident that effective leaders did not seem to have any distinguishing traits or
characteristics, researchers tried to isolate the behaviors that made leaders effective. In other words,
rather than try to figure out what effective leaders were, researchers tried to determine what
effective leaders did, how they delegated tasks, how they communicated with and tried to motivate
their subordinates, how they carried out their tasks, and so no. This tries to answer the questions
“What do effective leaders do? What ineffective leaders don't do? How do subordinate react
emotionally and behaviorally (performance) to what the leader does?"
Two major dimensions of leader behavior emerged from this body of research; one deals with how
leaders get the job done and the other deals with how leaders treat and interact with their
subordinates.
Contingency theories of leadership focus on particular variables related to the environment that
might determine which particular style of leadership is best suited for the situation. According to
this theory, no leadership style is best in all situations. Success depends upon a number of variables,
including the leadership style, qualities of the followers, and aspects of the situation.
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Situational leadership theory grows out of an attempt to explain the inconsistent findings about
traits and styles /behaviors. Situational theory proposes that the effectiveness of a particular style of
leader behavior depends on the situation. As situations change, different styles become appropriate.
This directly changes the idea of one best style of leadership. In other words, the
contingency/situational theory holds that appropriate leader traits or behaviors are contingent or
dependent on relevant situational characteristics. More specifically, the contingency leadership
theory states that, leadership is the result of the interaction of:
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B. Transactional leaders:- transactional leaders ensure that employees demonstrate the
right behaviors because the leader provides resources in exchange. Leaders are focus
on the role of supervision, organization, and group performance. These theories base
leadership on a system of reward and punishment. Managerial theories are often used
in business; when employees are successful, they are rewarded; when they fail, they
are reprimanded or punished.
While transformational leaders rely on their charisma, persuasiveness, and personal appeal to
change and inspire their companies, transactional leaders use three other methods. Contingent
rewards mean rewarding employees for their accomplishments. Active management by exception
involves leaving employees to do their jobs without interference, but at the same time proactively
predicting potential problems and preventing them from occurring. Passive management by
exception is similar in that it involves leaving employees alone, but in this method, the manager
waits until something goes wrong before coming to the rescue.
Which leadership style do you think is more effective, transformational or transactional? Research
shows that transformational leadership is a powerful influence over leader effectiveness as well as
employee satisfaction. In fact, transformational leaders increase the intrinsic motivation of their
followers, build more effective relationships with employees, increase performance and creativity
of their followers, increase team performance, and create higher levels of commitment to
organizational change efforts. However, except for passive management by exception, the
transactional leadership styles are also effective, and they also have positive influences over leader
performance as well as employee attitudes. To maximize their effectiveness, leaders are encouraged
to demonstrate both transformational and transactional styles. They should also monitor themselves
to avoid demonstrating passive management by exception or leaving employees to their own
devices until problems arise.
Why is transformational leadership more effective? The key factor may be trust. Trust is the belief
that the leader will show integrity, fairness, and predictability in his or her dealings with others.
Research shows that when leaders demonstrate transformational leadership behaviors, followers are
more likely to trust the leader. The tendency to trust in transactional leaders is substantially lower.
Because transformational leaders express greater levels of concern for people’s well-being, and
appeal to people’s values, followers are more likely to believe that the leader has a trustworthy
character.
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C. Servant leaders:- Servant leadership focuses on increasing services to others
rather than to oneself less likely to engage in self-serving behaviors that hurt others.
Servant leadership approach defines the leader’s role as serving the needs of others. According to
this approach, the primary mission of the leader is to develop employees and help them reach their
goals. Servant leaders put their employees first, understand their personal needs and desires,
empower them, and help them develop in their careers. Unlike mainstream management
approaches, the overriding objective in servant leadership is not necessarily getting employees to
contribute to organizational goals. Instead, servant leaders feel an obligation to their employees,
customers, and the external community. Employee happiness is seen as an end in itself, and servant
leaders sometimes sacrifice their own well-being to help employees succeed.
Even though servant leadership has some overlap with other leadership approaches such as
transformational leadership, its explicit focus on ethics, community development, and self-sacrifice
are distinct characteristics of this leadership style. Research shows that servant leadership has a
positive effect on employee commitment, employee citizenship behaviors toward the community
(such as participating in community volunteering), and job performance. Leaders who follow the
servant leadership approach create a climate of fairness in their departments, which leads to higher
levels of interpersonal helping behavior.
Note:- While each leadership approach focuses on a different element of leadership, effective
leaders will need to change their style based on the demands of the situation as well as
using their own values and moral compass.
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The belief that certain personal characteristics and skills contribute to leadership effectiveness in
many situations is the universal theory of leadership. Old as well as new research concludes
convincingly that effective leaders are made of the right stuff.
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- High Tolerance for Frustration. Leaders’ encounter so many frustrations that they need
high tolerance for frustration or the ability to cope with the blocking of goal
attainment.
B. Task-Related Personality Traits
Certain personality traits of effective leaders are closely associated with task accomplishment even
though they appear to be more accurately classified as traits than as behaviour.
Passion for the Work and the People. A dominant characteristic of effective leader is their
passion for their work, and to some extent for the people who help them accomplish the
work. Passion for the work is especially evident in entrepreneurial leaders and small-
business owners who are preoccupied with growing their business. Being passionate about
the nature of the business can be a major success factor in its survival.
Emotional Intelligence. How well a person manages his or her emotions and those of
others influences leadership effectiveness. Emotional intelligence refers to qualities such as
understanding one’s feelings, empathy for others, and the regulation of emotions to enhance
living. Four key factors are included in emotional intelligence, according to a recent
conception:
1 self-awareness helps you understand your impact on others
2 self-management is the ability to control one’s emotions and act with honesty and
integrity in a consistent and adaptable manner;
3 social awareness includes having empathy for others and having intuition about
organizational problems
4 relationship management includes the interpersonal skills of communicating clearly
and convincingly, disarming conflicts, and building strong personal bonds
Flexibility and Adaptability. A leader must be flexible and adaptable enough to cope with
change, especially because a leader is someone who facilitates change. Flexibility, or
adjusting to situations, has long been recognized as an important leadership characteristic.
Internal Locus of Control. People with an internal locus of control believe that they are
the primary cause of events happening to them. A leader with an internal locus is perceived
as more powerful than one with an external locus because he or she assumes responsibility
for events.
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Courage. Leaders need the courage to take risks and to take the initiative. Courage in the
present context refers to behaviours such as prudent risk taking, facing responsibility, and a
willingness to put one’s reputation on the line.
1.5. Good Vs Bad leaders.
Good Leadership
In order to produce the absolute best products and services in the marketplace, all employees must
treat their work and their customers with great respect and care. Everyone knows this. It follows
then that good leadership requires treating employees with great respect and care — the better the
respect and caring, the better the outcome.
What then characterizes good (or great!) leadership?
Listening to your employees including subordinate managers/bosses — addressing their
complaints, suggestions, concerns, and personal issues at work.
Coaching people when necessary to raise them to a higher standard.
Trusting them to do the work.
Not giving orders or setting visions, goals and objectives, but instead soliciting this from
them so that everyone is fully involved in how the company will be successful.
Providing direction when needed to ensure that everyone is on the same page (the one they
devised). A good leader communicates the vision that was set by all. If it is a vision of little
interest, then another one must be found.
Bad Leadership
Bad leadership is characterized by attempting to control employees through orders, policies, rules,
goals, targets, reports, visions, bureaucracy, and changes all designed to almost force employees to
work and to create and deliver what management considers to be satisfactory products and services.
In this mode, management on its own decides what to do, when to do it, and how to do it and listens
only perfunctorily, if they listen at all, to what employees have to say.
What characterizes bad leadership?
Dishing out orders, policies, rules, goals, targets, reports, visions and changes to force
employees to work the way management believes it should be done.
Failing to listen or only perfunctorily listening to complaints and suggestions.
Exhibiting the “Do as I say, not as I do” mentality
Providing inadequate support
Withholding information
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Treating employees as if they don’t want to do a better job, don’t care about their work, don’t
want to accept responsibility, or don’t really want to work.
Treating them as if they are lucky to have a job
Being afraid to discipline and never disciplining anyone
Staying in your office or in meetings at your level or above
Us versus them mentality—“Why aren’t they performing better?”— “What’s wrong with that
person? Why don’t they know their job? They should know their job.”
These actions or inactions are bad because they lead employees to believe that management
disrespects them and does not care a whit for them. It also puts employees in the state of having to
guess what management wants and management must be right about everything because no one else
is allowed to make decisions. Bad leadership shuts off the natural creativity, innovation, and
productivity of each employee and slowly but surely demotivates and demoralizes them. With the “I
know better than you” and the “be quiet and listen to me” mentality often projected from
management, the majority will act like robots waiting for instructions, even if that is not what
management intended.
Most bad leadership is the result of a top-down, command and control style of management, where
the employee is rarely if ever listened to. This style is prevelant in the workplace and ignores every
employee's basic need to be heard and to be respected. It also results in a knowledge barrier and top
management becoming ignorant of what is really going on in the workplace and the marketplace,
which in turn makes their directives misguided at best and irrelevant at worst.
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