Management Capability

When it comes to finding the right entertainment to dazzle your guests and create a truly memorable
experience, All About Events, Travels and Tours Professionals are here to enhance the theme of your
event and add a unique touch. We have endless and distinctive ideas to deliver top- notch
entertainment, giving your guests an opportunity to remember your event for a long time.

1. Event Planning: From selecting the perfect venue to an imaginative theme, we take care of
every detail to make your event a stress free, seamlessly managed occasion for you and your
guests to enjoy. Watch your worries slip away as our professional event planner team etches
together the event of your dreams.
2. Event Design &Décor: The right venue goes a long way towards setting the tone for an event,
but it’s the décor that allows us to create an atmosphere, alter perception and set the stage for
something spectacular. Our décor experts are masters of illusion who can transform any venue
into something glamorous with a reflection of your style and theme, while keeping your budget
in mind. We will create an ambiance that will captivate your guests from the arrival to the last
dance. Our exemplary services in planning and décor will surpass your every expectation.
3. Completed Projects : Our completed projects include: • Themed Party – Moroccan , Themed
Party – Luau , Themed Party – Boracay White Party, Vintage Style Wedding Ceremony . Our
Tour/Travels completed project include Lakbay-Aral of the College of Tourism and Hospitality
Management of University of Santo Tomas , The North Escapade of the College of Hotel and
Restaurant Management of Rizal Technological University.
Hotel Familiarization Tour of the La Consolacion College, Gastronomy and Culinary
Adventure of the san Sebastian Recoletos, and Banaue Adventure of St. Paul College Manila.

Duties and Responsibilities of the Management and Team

THE EVENT DIRECTOR

Events such as conferences, meetings, weddings, product launch parties, etc., have become
common these days. These occasions where a lot of people gather for different purposes should be
well planned and coordinated so that there is no inconvenience for the guests. The role of an event
director comes into existence here. His responsibility is to make sure that the event is proceeding
properly. The event director has to plan the event from the scratch; he has to plan, decide budget,
decide location, etc., for the event. He the sole of the event and is completely responsible for the
success of the event.

Event director may work in different settings, with different clients and for different occasions.
They should have ability to understand each client's requirements and should plan the events
accordingly. Being a director, these professionals need to handle most of the managerial duties and
assist their team members.
 ORGANIZATIONAL CHART

An organizational chart is a diagram that shows the structure of an organization and the
relationships and relative ranks of its parts and positions/jobs.

The importance of organizational structure is particularly crucial for communication.

Organizational structure enables the distribution of authority.

Organizational structure is particularly important for decision making and achieving the desired
goals and objectives of the event.

Event Director

Asst.Director

Hospitality Promotions/ Programmme

Venue/Stage/
and Tourism Marketing
Technical
Tourism Revenue Information
services infrastructure and property services

Recreation
Environment Business documentation
and culture
control support

Family Transport advertising ceremonies

services

Risk mgt Media kits

Community
support

MICE

THE IMPORTANCE OFCOORDINATORS

Each aspect of the above chart has a coordinator that will be responsible for his own team. With
large events, such as weddings, conferences or corporate parties, an event coordinator is
invaluable. The coordinator takes care of the details, freeing others up to socialize, network and
enjoy the event itself. The role of the coordinator varies depending on whether she coordinates the
entire event, or just specific parts.
An events coordinator may handle a large variety of events, ranging from professional meetings
to weddings to conventions. Event planners work for hotels, planning companies or as freelancers.
Though formal education is not required for this position, being personable, having excellent
communication skills and handling issues under pressure is imperative for a successful career.

Job Descriptions

Normally an event coordinator will do the task enumerated herein;

• Calculate budgets and ensure they are adhered to.

• Book talent, including musicians, bands, and disc jockeys.
• Select chefs or catering companies to prepare food for event.
• Sample food and select dishes for menus.
• Visit venue to plan layout of seating and decorations.
• Schedule speakers, vendors, and participants.
• Coordinate and monitor event timelines and ensure deadlines are met.
• Initiates, coordinates and/or participates in all efforts to publicize event.
• Edit and design promotional materials.
• Prepare presentations.
• Develop and oversee fundraising events.
• Negotiate and secure event space.
• Secure sponsorships.
• Work with printer and designer to develop event invitations.
• Create invitee list.
• Send out invitations and manage RSVP list.
• Hire staff to manage the event, including bouncers and security personnel.
• Manage correspondence.
• Coordinate event logistics, including registration and attendee tracking, presentation and
materials support and pre- and post-event evaluations.
• Keep inventory of backdrops, projectors, computers, and other display materials.
THE EVENT MANAGEMENT TEAM

EXPERIENCED STAFF TO HELP PLAN YOUR NEXT SUCCESSFUL EVENT

Note : Place the 2x2 ID picture on the box

EDNA R. UYPANGCO, MBA this represents the highest educational qualification

Event Manager in Charge of Hospitality and Tourism the designation/position

Industry Member: Meeting Professionals International (MPI) industry affiliation

Edna graduated from University of Santo Tomas in 1982 with a Bachelor of Science in Hotel
and Restaurant Management and Master in Business Administration from Berkeley University.
She worked as an Event Creator for Ticketmaster of New England in Boston before moving
back to the Philippines. With over 17 years of experience in the hospitality industry, Edna has
managed and co-managed hundreds of international, national, regional and citywide
conventions, trade and consumer shows, educational tours corporate meetings and concerts.

ANGELO M. POBLETE, Licensed Engineer, MBA

Senior Event Manager in charge of Venue/Technical/Stage

Industry Member: Meeting Professionals International (MPI)

Angelo first began his career in the hospitality industry in 2001 with an internship at Walt
Disney World in Orlando Florida. Since then, he has had opportunities to work in Guest
Relations at Convention Services at the Yacht and Beach Club, Recruiting and Park
Operations with Disney. These varied experiences helped him in transition into event
management when he joined the Colorado Convention Center team in 2006. He has
handled events of all shapes and has worked with diverse teams to create successful
events.
XIDES LEONORE C. DANTE, DBA Specialization- Sales and Marketing
Senior Event Manager

Over the last six years, Xides gained experience in several industry segments. Before
joining the Colorado Convention Center team she had the opportunity to work guest
relations for large sporting events, special events, and corporate functions. Morgan has
also gained concert experience working in operations and security in small to medium-
sized concert venues. Since joining the event management team in August of 2008, she
has serviced a variety of events that range from corporate trainings and meetings to
public shows and conventions.

ALBERT D. CRUZ, MBA

Senior Event Manager

Albert always wanted to experience the hospitality industry firsthand in the dynamic
tourist destination in Asia. After a Bachelor’s Degree in Hospitality Management from
the University of the Philippines, he began his career. He was responsible for booking
and managing group and convention business for Villa Escudero for 10 years. Shortly
before moving to Denver in 2009, he obtained the Certified Meetings Professional
designation. Albert managed a variety of high profile events around the country and
Asia.

OTHER MEMBER OF THE TEAM INCLUDES THE FOLLOWING;

Event Assistant
Choreographer
Artistic Director
Ticket Sales Manager
Catering Manager
Lighting Director
Sound Operator
Administrator
Production Manager
Stage Manager
Set Designer
Master Carpenter
Scenic Painter
Props Master
Lighting Designer
Chief LX Electrician
Sound Designer
Sound Technician
Costume Designer
Wardrobe Supervisor
Dressers and Maintenance
Front House/ Box Office Manager
Marketing and Publicity Manager

Function of the Secretariat

a. Central communication and information

b. Administrative services
c. Printing and documentation
d. Language services
e. Registration and Information services
f. Conference Evaluation