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Procedia CIRP 120 (2023) 189–194

56th CIRP Conference on Manufacturing Systems, CIRP CMS ‘23, South Africa

Resilience Balanced Scorecard: Measuring Resilience of Manufacturing


Companies at Multiple Levels
Paul Molendaa*, Hajo Gronebergb,c, Sebastian Schötzd, Frank Döpperb,c
a
Hof University of Applied Sciences, Alfons-Goppel-Platz 1, 95028 Hof, Germany
b
University of Bayreuth, Chair Manufacturing and Remanufacturing Technology, Universitaetsstrasse 30, 95447 Bayreuth, Germany
c
Fraunhofer Institute for Manufacturing Engineering and Automation IPA, Universitätsstraße 9, 95447 Bayreuth, Germany
d
Nuremberg Institute of Technology Georg Simon Ohm, 90489 Nuremberg, Germany

* Corresponding author. Tel.: +49-9281-409-4406; fax: +49-9281-409-554402. E-mail address: paul.molenda@hof-university.de

Abstract

Manufacturing companies have to deal with an increasingly turbulent environment, characterized by shorter product life and innovation cycles
with a growing number of variants, high volatility in demand and increasing globalization. Extremely short-term and significant changes such as
the COVID-19 pandemic (2019), global economic recession (2018) or the global financial crisis (2008), represent a new perspective of
circumstances. To be able to react quickly to unforeseen external influences, manufacturing companies are looking for ways to deal with sudden
changes. Resilience is the ability of a company to withstand external social, economic or political changes and to adjust quickly to new conditions.
The central element for companies to maintain productivity in their value creation is the ability to act – not to react. This can be done, for example,
by fundamentally redesigning structures and processes. In this context, resilience encompasses all the tasks required to manage the essential
adjustments in the company or supply chain. This includes early identification, planning, implementation and control of appropriate measures as
well as the time for recovery after internal and external disruptions. The paper focuses on the identification and characterization of objectives for
resilience to enable a process to implement bouncing forward abilities in contrast of the common bouncing back abilities. A value-focused
thinking approach is used to create a multi-level system of objectives for resilience and enabling bouncing forward. For measuring and evaluating
resilience this system of objectives integrates key performance indicators. On this basis, a Resilience Balanced Scorecard is developed. On the
one hand, this enables a balanced view of financial and non-financial aspects. On the other hand, the Resilience Balanced Scorecard serves as a
strategic management tool for the objective-driven rethinking and redesign of manufacturing companies.
© 2023 The Authors. Published by Elsevier B.V.
This is an open access article under the CC BY-NC-ND license (https://creativecommons.org/licenses/by-nc-nd/4.0)
Peer-review under responsibility of the scientific committee of the 56th CIRP International Conference on Manufacturing Systems 2023

Keywords: Resilience; Balanced Scorecard; Value-focused thinking

1. Introduction creation of manufacturing companies is strongly influenced by


external disruptive factors [1]. Originating from the traditional
Especially in the recent past, disruptive events such as one-dimensional financial perspective, established
pandemics, recessions and natural disasters, e.g. COVID-19 management methods now include multiple perspectives in
pandemic (2019), global economic recession (2018) or the performance measurement [2]. The increased requirement for
global financial crisis (2008), have forced companies to flexibility in manufacturing companies, due to the rise of
optimize their value creation in strategic and operational product and processes individualization, makes production
perspectives. This constraint arises from the fact that the value planning more complex. [3] In practice, individualized products

2212-8271 © 2023 The Authors. Published by Elsevier B.V.


This is an open access article under the CC BY-NC-ND license (https://creativecommons.org/licenses/by-nc-nd/4.0)
Peer-review under responsibility of the scientific committee of the 56th CIRP International Conference on Manufacturing Systems 2023
10.1016/j.procir.2023.08.034
190 Paul Molenda et al. / Procedia CIRP 120 (2023) 189–194

are often accompanied by reduced safety stocks. These Balanced Scorecard originally arose in the early 1990s from a
correlations are significantly more vulnerable to disruptions research project by KAPLAN and NORTON in collaboration with
and can cause major consequences downstream in the process, twelve companies, including General Electrics, Apple and
which leads to the increasing importance of resilient Hewlett Packard. [2] The authors compare managing a
manufacturing processes. company to piloting an airplane and the ability of a pilot to
To achieve resilient manufacturing processes, the value successfully keep a plane on course with a combination of
creation should be aligned with objectives and its quantitative appropriate display devices, such as an altimeter and speed
measurability. To identify appropriate objectives and indicators indicator. In the case of a company, the management is
creatively, value-focused thinking offers a systematic approach practically the pilot that is responsible for long-term success.
to derive operational decisions [4,5]. However, this can only be achieved by objectives and
Those decisions should be made frequently based on high- monitoring. [2,8] Nowadays, companies use the Balanced
quality advice [6]. A performance measurement and Scorecard as a strategic management cockpit to track their
management system aiming at balancing financial and objectives over a long-term period [2,19]. The Balanced
non-financial as well as short and long-term measures is the Scorecard allows managers to look at the company from four
Balanced Scorecard [7]. Balanced Scorecard assists different perspectives and it provides answers to the four basic
manufacturing companies in effective organizational questions [2]:
performance measurement, the rise of intangible assets, and the  “How do we look to shareholders?” (Financial perspective)
challenge of implementing strategy [8]. This low-threshold  “How do customers see us?” (Customer perspective)
support is particularly important for small and medium-sized  “What do we need to excel at?” (Internal process
enterprises [9,10]. However, there is still a lack of knowledge perspective)
in terms of applying Balanced Scorecards when it comes to  “Can we continue to improve and create value?”
identify measures for addressing resilience. (Innovation and learning perspective)
Therefore, in this paper, an approach, which enables a
reflection of resilience in manufacturing companies through the Fig. 1 shows the basic structure of the Balanced Scorecard.
identification and characterization of resilience indicators and The core of the Balanced Scorecard defines the vision and
objectives is described. Value-focused thinking is used to strategy of the company. The four perspectives contain
identify objectives and create a multi-level system of objectives individual and company-specific objectives and key
for resilience. The resulting key performance indicators serve performance indicators, target values and actions. The links
as a basis for extending the Balanced Scorecard to include a between the perspectives show the cause-effect relationships
further perspective on resilience. within the Balanced Scorecard. For example, the qualification
of employees (Innovation and learning perspective) can
2. State of the Art positively influence the quality and costs of processes (Internal
process perspective). Better processes can have an impact on
customer satisfaction (Customer perspective) and finally on
2.1. Resilience of Manufacturing Companies profit (Financial perspective). [2] The Balanced Scorecard is
not a static model, but rather a framework for the individual
MCASLAN describes the concept of resilience as the ability development of company-specific objectives and performance
to recover and return to normality, after confronting an indicators. Also additional perspectives, such as an
abnormal, alarming and often unexpected threat [11]. The environmental or social perspective, can be integrated.
concept of resilience has been investigated in various fields of
research, as a result of which it has adopted different Financial
perspectives: technical, organizational, social and economic
[11–13].
The increasing complexity in manufacturing companies is
induced, among other things, by an increased number of
product variants [14]. Similar to the cross-company situation in
an increasingly tightly coupled and interactive complex world, Customer Internal processes
this also impacts their manufacturing processes. The resulting Vision &
vulnerability carries the risk of having negative effects on the Strategy
entire existence of the company [15–18]. In these increasingly
challenging environments, the consideration of resilience in
strategic and operational production planning processes is an
Innovation & learning
essential factor for long-term manufacturing stability and
competitiveness.

2.2. Balanced Scorecard Fig. 1. Structure of the Balanced Scorecard. [2]

The Balanced Scorecard belongs to the group of


performance measurement systems. The basic idea of the
Paul Molenda et al. / Procedia CIRP 120 (2023) 189–194 191

2.3. Value-Focused Thinking is important to formulate them precisely. It is advisable to


describe objectives with an object, a verb and a preference
Values represent the fundamental driving force behind our direction, for example, “reduce error rate”, “reduce waiting
decisions and should therefore be the basis for the time and time” or “increase quality”. [5,25] To maximize the number of
effort we invest in our decisions. In practice, this credo rarely objectives the approaches shown in Table 1 can be used.
applies. Often, decision-making focuses on the selection Furthermore, conflicts of objectives or a clash of values
between alternatives. Decisions become apparent to us through often arises. Here, the improvement of one objective leads to
the actions of others, such as competitors, customers or interest the deterioration of other objectives. In a decision-making
groups. In particular, unexpected circumstances, such as processes, for example, the objectives of "reducing transport
pandemics, recessions and natural disasters, may also have an time" and "reducing transport costs" may conflict with each
impact. Confronted with a need for decision, the solving other, since e.g. express delivery may leads to higher transport
begins. Typically, the decision-maker focuses primarily on the costs. Here, a decision must be made, which of the objectives
alternatives and secondarily on the objectives (or criteria) for should be prioritized in the decision-making process. [5,20,21]
evaluating alternatives. This problem-solving approach is
called alternative-focused thinking. [20–22] Table 1. Approaches for the identification of objectives based on value-
focused thinking. [5,20]
Focusing on alternatives is a limited way of thinking
through decisions. It is reactive rather than proactive. If No. Approach
decision-making is to be taken into one’s own hands, it is 1 Creation of a wish list without consideration of possible
helpful to have more control over the decision-making process. restrictions and priorities.
With alternative-focused thinking, there is no or limited control 2 Comparison of alternatives (e.g. actual feasible and
of decision-making. This standard way of thinking runs hypothetical) and their characteristics.
backward because it prefers the identification of alternatives 3 Analysis of the causes of existing problems and existing
over the creation of values. Values are fundamental in any deficiencies.
decision. Alternatives are only relevant because they are 4 Investigation of desirable and undesirable consequences of
means-ends. They can be used to achieve the values. [20] possible alternatives.
Decision makers should focus initially on the values and 5 Analysis of possible specifications, restrictions and guidelines.
then on the alternatives that can achieve those values. This type 6 Taking other points of view on the decision-making process
of thinking was introduced by KEENEY and is called value- through a change of perspective.
focused thinking. Value-focused thinking is a way of 7 Inclusion of the strategic orientation of the company.
channeling the resource of “thinking”. Improved decisions 8 Use of generic objectives, e.g. objectives that are used in
result from the insights that thinking provides and from specific similar decision-making processes.
processes that view decisions through a “value-based lens”. 9 Structuring of already identified objectives to derive further
[20,21] Shifting to this way of thinking can greatly improve objectives.
decision-making. Values not only lead to the identification of 10 Quantification of already identified or structured objectives for
better alternatives but also improve the decision-making further objectives.
process in general. [20,23]
The complete identification of all objectives is challenging.
3. Approach and Methodology for Measuring Resilience of
Individuals or organizations often affirm the completeness of
Manufacturing Companies
objectives for decision-making. However, BOND ET AL. proved
the opposite in empirical studies. [24]
To be able to make valuable decisions to increase resilience
As a starting point for the complete identification of
in manufacturing companies and to be able to track these within
objectives, the above-mentioned value-focused thinking
the framework of strategic management, the approaches of
approach according to KEENEY can be used. In this approach,
value-focus thinking and Balanced Scorecard are suitable. For
the values of decision-makers and objectives are placed in the
the coordinated use of these two approaches to integrating the
foreground. The level of achievement is addressed. Based on
resilience perspective into the management of a manufacturing
this, suitable alternatives for achieving the identified objectives
company, an approach was developed to enable the most
are determined. The value-focused thinking approach focuses
efficient and low-threshold application possible. The general
on the decision-making problem through the identified
scheme of the approach is shown in Fig. 2 and is explained in
objectives of the decision-maker. Not only the available
more detail in the following chapters.
alternatives for solving the problem are considered. [5,20]
Starting from the strategic alignment and the vision of the
With value-focused thinking, it is recommended to begin by
manufacturing company, the three superordinate steps of
creating a wish list with all objectives. The starting point is the
value-focus thinking (identification, structuring and
question of what the decision-maker wants to achieve and what
operationalization of objectives) are worked through
related objectives are being targeted. Efforts should be made to
successively. After the objectives have been identified, they are
increase the number of objectives by thinking widely, deeply
structured on multiple levels and then operationalized using
and several times. The objectives identified in this way form a
key performance indicators. Finally, these key performance
solid basis for the subsequent in-depth search for additional
indicators are integrated into the Balanced Scorecard via a fifth
objectives. Discussions with stakeholders can also broaden
perspective.
one's own perspective. [20,21] When identifying objectives, it
192 Paul Molenda et al. / Procedia CIRP 120 (2023) 189–194

value-focused thinking approach can be used to achieve a


Vision & Strategy complete list of objectives for resilience. Here, the list of
Result: Basis for the identification of objectives approaches for the identification of objectives can be applied
(cf. Table 1).
For example, based on the resilience indicator “flexibility”
Identification of Objectives (cf. Table 1), the structuring approach (number 9 in Table 1)
 Specification of individual values can be used to identify the objectives “increase adaptation
 Thinking widely, deeply and several times
flexibility”, “increase expansion flexibility”, “increase quantity
Result: Master list with all identified objectives
Value-Focused Thinking

flexibility”, “reduce response time”, “reduce lot sizes” and


Structuring of Objectives “increase vertical integration” (cf. [5]).
 Hierarchical structure of the objectives Furthermore, for the indicator “adaptability”, the exemplary
 Determination of instrumental and objectives “increase universality”, “increase scalability”,
fundamental objectives
“increase modularity” and “increase interface compatibility”
Result: System of objectives with multiple levels
can be identified with a further wish list (number 1in Table 1).
Operationalization of Objectives Using the “consequence analysis” approach (number 4 in
 Measurement of the objectives Table 1), possible consequences of the indicator of increasing
 Specification of key performance indicators complexity can be discussed. The following objectives could
2022 2023 2024 2025 Result: Operationalized system of objectives result from this: “reduce set-up times”, “reduce production
Resilience Balanced Scorecard planning and control effort”, “reduce variant diversity”,
Financial Internal
processes
 Integration of the system of objectives into the “reduce hierarchy levels” and “reduce reaction times”.
Resilience Balanced Scorecard All objectives identified this way are to be included in a
Objective KPI Target value Action Objective KPI Target value Action

 Development of the status quo, benchmarking


comprehensive master list. This reflects a complete collection
Vision &
Strategy Innovation &
Customer
learning

& continuous tracking of optimization actions


Objective KPI Target value Action Objective KPI Target value Action

of possible resilience objectives. By focusing on the identified


Result: Strategic management tool for resilient
Resilience

objectives, further problem-solving approaches can be found.


Objective KPI Target value Action

manufacturing companies
In this way, all relevant objectives can be identified.
Fig. 2. Approach and Methodology for Measuring Resilience of Manufacturing
Companies. (Based on [20,21])
4.2. Structuring of Objectives at Multiple Levels
4. Value-Focused Thinking Approach for Measuring
Resilience in a Balanced Scorecard After the identification of all objectives, it is helpful to
structure them systematically. A suitable way of structuring
objectives is to present them in a system of objectives at
4.1. Identification of Objectives multiple levels. The value-focused thinking approach
distinguishes between instrumental and fundamental objectives
As a starting point, the initial identification of objectives for as well as objective-means networks.
resilience should be based on the vision and strategy as well as Instrumental objectives serve as an instrument to achieve
on a wish list derived from existing practical and scientific other objectives and are pursued to achieve higher-level
indicators. In a bibliometric analysis, BIEDERMANN ET AL. objectives. Fundamental objectives are pursued for their
identified resilience indicators that are particularly suitable for reasons (cf. [20]). For example, the objective “reduce operating
application in value creation systems, such as manufacturing time” is not an end in itself, it helps to achieve the objective
systems [26]. A subsequent description by GRONEBERG ET AL. “reduce overall throughput time”. This serves to achieve the
with a categorization into proactive and reactive action and objective “increasing performance”. This can be a fundamental
process design is visualized in Table 2 [1]. objective in a system of objectives. The relationship between
fundamental and instrumental objectives is often referred to as
Table 2. Resilience indicators. [1] the means-ends relationship and represents their specific cause-
Proactive action Reactive action Process design
effect relationship.
It can be stated that an alternative-focused approach leads to
Flexibility Responsiveness Visibility
the use of instrumental objectives without intensive thinking
Agility Adaptability Redundancy about the fundamental objectives. Decision-makers often tend
Innovativeness Robustness to think in terms of alternatives, e.g. alternative-focused, when
Learning ability Complexity they have concrete ideas. If a decision-maker has an idea about
concrete alternatives suitable for problem solving, the
decision-maker tends to attach possible objectives to their
The application of superordinate indicators is also beneficial
characteristics [20]. Thus, the objectives determined in this
for the performance measurement of a manufacturing
way often have only a intermediate status, without the
company, as it provides a link to suppliers and customers
decision-maker being aware. Consequently, when structuring
within a value creation system. For manufacturing companies,
objectives, it is important to find out whether they are
these initially qualitative indicators are decomposed into
fundamental or instrumental objectives.
objectives at a shop floor level. This serves to create a
comprehensive base of possible objectives. Subsequently, the
Paul Molenda et al. / Procedia CIRP 120 (2023) 189–194 193

Structuring the objectives serves to determine the proxy key performance indicators can be used to approximate
fundamental and instrumental objectives by using a the objective. They represent an indicator of target
“top-down” or “bottom-up” approach. In the “top-down” achievement. In a developed system of objectives, for example,
approach, the appropriate subordinate objectives (e.g. the objective “Improve ergonomics at the workplace” can be
instrumental objectives) are assigned based on a higher-level measured by the key performance indicator “Number of sick
objective (e.g. a fundamental objective) [5,20,21]. This days per year due to medical complaints”. If there is no direct
procedure is carry out until sufficiently quantifiable objectives measurability, artificial key performance indicators can be
are available and these can no longer be further subdivided. The used. In this case, an artificial scale is used, to simplify the
instrumental objectives at the lowest level can then be information by summarizing it. A practical example is the
operationalized, for example, by utilizing key performance taxation of motor vehicles, which is based on an allocation of
indicators. motor vehicles to certain pollutant classes. Concerning a
Alternatively, objectives can be assigned to the higher-level manufacturing company, the objective “increase degree of
objectives of the hierarchy structure, using the “bottom-up automation” for example can be measured on an ordinal scale
approach”. In the structuring process, the question “Why is this (very high, high, medium, low, very low).
important?” (WITI-Test) can be used to determine whether the The operationalized system of objectives serves as a basis
objective is superordinate or subordinate. [5,20] for the development of the company-specific Resilience
Instead of choosing one of these two approaches, a Balanced Scorecard.
combined “top-down” and “bottom-up” approach could be
applied, depending on the objectives under consideration. In 5. Resilience Balanced Scorecard of Manufacturing
the combined approach, all identified objectives are to be Companies
classified in a system of objectives. During the hierarchy of the
objectives, additional overall and sub-objectives are generated After identifying, structuring and operationalizing the
to group the corresponding objectives. objectives using the value-focused thinking approach, the
In general, the distinction between fundamental and results are transferred to the Resilience Balanced Scorecard.
instrumental objectives is not absolute. It always depends on For this purpose, the Balanced Scorecard is extended to include
the company and the individual. The system of objectives is a fifth perspective, the “Resilience perspective”, see Fig. 3. The
completed, if the criteria in Table 3 can be predominantly fifth perspective allows an increased focus on resilience as a
affirmed. core characteristic of the manufacturing company.
Consequently, resilient companies are prepared to compensate
Table 3. Requirements for the system of objectives. [5,25] for and respond to disruptions. They have the flexibility to adapt
Requirement Description their organizational structure as well as processes to new
Completeness The developed system of objectives must contain all circumstances. Thus, resilience contributes holistically as a key
crucial aspects and items. to the success of a manufacturing company in present but also
Measurability All identified objectives should be measurable using in the future.
a key performance indicator. The identified and structured objectives covering multiple
Non- A system of objectives should not use multiple levels can be adopted into the resilience perspective, listed in
redundancy instrumental objectives that relate to the same issue. tabular form. Afterward, the previously defined key
Simplicity The system of objectives should be as simple and performance indicators are also added. The next step is to
and Structure clear as possible. determine the status quo of the key performance indicators. For
Consistency Objectives that completely contradict each other this purpose, the key performance indicator should relate as
should not be included in a system of objectives. directly as possible to the corresponding objective.
Actual Obsolete objectives should not be included in the Subsequently, the target values for every objective have to be
system of objectives. defined and benchmarked for the identification of target values.
To achieve these, optimization actions are defined for the
instrumental objectives. The optimization actions act through
4.3. Operationalization of Objectives the developed hierarchy at multiple levels to achieve the overall
objectives. This is due to the means-end relationship between
The operationalization of objectives is primarily used for instrumental and fundamental objectives. The optimization
measurement, e.g. the evaluation of the achievement of the actions are designed to strengthen a company's resilience in a
objective, and describes the characteristics of the objective. continuous improvement process. At the same time, the
This is done with the help of key performance indicators. When systematic measurement of key performance indicators enables
operationalizing objectives, a distinction can be made between benchmarks within and outside the company. In addition to
“natural key performance indicators”, “proxy key performance internal data and information, external sources such as
indicators” and “artificial key performance indicators”. In evaluations and surveys should be exploited.
principle, natural key performance indicators are derived
directly from the formulation of the objective and can be
measured on a “natural” scale. This is especially the case for
quantitative objectives, such as “reduce set-up times”. If it is
not possible to measure the success of the objectives directly,
194 Paul Molenda et al. / Procedia CIRP 120 (2023) 189–194

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