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ACKNOWLEDGEMENT OF
ADDENDUM NO.1
Dear Sir/Madam,
We hereby acknowledge receipt of Addendum No. 1 as per Appendix I and certify that all
enclosures referred therein are received.
………………………………………………………
Authorised Signature & Company’s Chop
Date : …………………………………
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Appendix I
TERM OF REFERENCE
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TENDER NO.BHB-011/2024 – MARINE RISK ASESSMENT (MRA)
CONSULTANCY SERVICE FOR LAY-UP, BUNKERING, SHIP-TO-SHIP
(SST) TRANSFERS AND LIGTHERING OPERATION WITHIN SAMALAJU
PORT WATERS
1.0 DEFINITIONS
In this Term of Reference (TOR), the following words and expressions shall have the
same meanings herein assigned to them except where the context otherwise
requires:
b) “CONTRACT”: the signed agreement entered into by the parties for the
services, including all attachments thereto and all documents incorporated
therein. All these documents taken together shall be deemed to form one
contract and shall be complementary to one another.
c) “CONSULTANT”: the Party with whom BPHBG concludes the contract and
shall include his or their heirs, executors, administrators, assigns, successors,
and duly appointed representatives.
e) “SITE” or “PREMISES”: the lands and other places on, under, in or through
which the services designed by the SIPSB are to be executed and any other
lands and places provided by SIPSB for working space or any other purposes
as may be specifically designated in the contract as forming part of the site or
premises.
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2.0 INTRODUCTION
2.1 SIPSB is a wholly owned subsidiary of BPHB, and the sole authorized port
operator for Samalaju Industrial Port since April 2014, as licensed by the
Samalaju Port Authority (SPA).
2.2 SPA is the regulating body under the jurisdiction of the Ministry of Infra
Structure and Port Development (MIPD). SPA was established on 7th
October 2010 under Section 3 of the Port Authorities Ordinance, 1961.
Their roles is to regulate and facilitate rules and policies on the new
port development located strategically within a vast industrial estate at the
Samalaju Industrial Park (“SIP”). Samalaju is well equipped with
comprehensive facilities and a huge land bank for future expansion. The
port is poised to be the catalyst in promoting international trade by facilitating
industrial and commercial activities which directly assist the economic
progress of Samalaju and Sarawak in general. Samalaju Port main business
is to provide port facilities and marine services for the heavy industries within
SIP. With an access channel of about 14 meters, Samalaju Port is determined
to play its role as the economic catalyst for the central region of Sarawak.
Samalaju Port is an important industrial port that links Sarawak's central
region trade to the rest of the world. It is a key player in the development of
trade not only for Sarawak's economy but for Malaysia as a whole and serves
as an important industrial port for the country.
2.4 The port development has been identified to be one of the key success factors
to facilitate Sarawak Corridor of Renewable Energy (SCORE) development.
The port facilities have been identified by the potential investors as a major
consideration to invest in SIP Heavy industries need to be located near the
port to ensure efficiency in material handling.
2.5 Located on the South China Sea and traversed by some distant off the world’s
busiest shipping lanes, Samalaju Industrial Port has officially started its
operation in April 2014. With a total area of 393 hectares, SIPSB is compatible
and able to meet the needs of developed and developing industries in
Samalaju. The port is positioned to become a key for success of the
SCORE. Thus, it will play a vital role in facilitating and managing the needs of
the industries in SCORE.
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3.0 OBJECTIVE OF STUDY
With huge water limits or four anchorages, it has provided huge potential to
generate extra activities or new marine businesses. The management of SIPSB
has identified potential businesses like Lay-up, Bunkering services at sea/STS
operations and lightering activities within the Samalaju port water limits. Therefore,
it is justified to conduct a detailed study on new frontier of port or marine
businesses.
4.1 The Consultant shall prepare the scoping, preparation and submission of the
Terms of Reference to SIPSB including mobilisation, commencement of study,
data collection site survey and review of related Navigation Chart within the
study area.
4.2 The Consultant shall execute the Marine Risk Assessment (MRA) without
touching on Financial Risk, but including Hazard Identification Study (HAZID)
and Hazard of Operation (HAZOP), as per IMO guidelines and the Malaysian
Standard IEC/ISO 31010:2011 – Risk Management – Risk Assessment
Techniques, including but not limited to:
a. To identify and propose the best areas for the various types of Lay Up,
Bunkering at Sea/Ship to Ship (STS) and Lightering activities on difference
types of vessels that are expected to Lay Up and STS Operation within
Samalaju Port water limits;
b. To identify and spell out all the pre-requirements including national and
international statutory rules and regulations and or other compliances that
have to be fulfilled for Lay Up, Bunkering at sea /STS operation and
Lightering activities;
d. To obtain and analyse historical and future traffic conditions within and
Outside Port Limit (OPL) of the Samalaju Port Limits. To recommend the
maximum number of Lay Up vessels allowable and the best method to
carry out Bunkering at Sea/STS operation and Lightering activities within
or at OPL of Samalaju Port Limits;
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e. To study the readiness or preparedness of various back up services i.e.
Ship Care or husbandry services in Samalaju Port areas and also to identify
areas for improvement;
g. Determine the best working system for the Pilot or Person Overall Advisory
Capacity (POAC), including pre-requisites (training, qualifications, etc.) and
his/her responsibilities;
4.3 The Consultant shall address any risks or hazards via risk control options and
recommendations for decision-making.
4.4 The Consultant shall arrange necessary meetings with key stakeholders,
Samalaju Port and other relevant Authorities to review, refine (if needed) and
finalise necessary mitigation measures.
4.5 The Consultant shall provide justification to have Lay-Up, Bunkering Services
at Sea/ STS and Lightering activities within Samalaju Port Limits.
4.6 The Consultant shall present the HAZID & HAZOP results/mitigation measures
to SIPSB and any relevant Authorities. Identify and Rate the Risk together with
Risk Mitigation Measures.
4.7 The Consultant shall prepare and submit six (6) copies of MRA Reports,
structured as follows but not limited to:-
a. Review of the existing rules, procedures and standards related to Lay Up,
Bunkering/STS operation and Lightering activities
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c. Identify the maximum allowable operational weather and sea conditions for
Lay Up, Bunkering Services/STS operation and Lightering activities.
e. Tabulate optimum anchor size and types, adequate anchor holding power
(seabed characteristics) for various Lay Up vessels.
f. Propose suitable bunkering at sea/STS areas for various sizes of ships with
reference to their cargoes and weather conditions.
g. Identify best number and best types/sizes of the fenders required for
Bunkering Services at sea/STS operation in Bintulu Port.
h. For STS operation, identify the minimum safety clearances or CPA from
other vessels.
j. To study and identify areas to develop Ship Care and Husbandry Services
for Lay-Up, Bunkering Services/STS operations and Lightering activities.
k. To assess the vessel approach routes or corridors and identify the key
hazards and sensitivities areas or routes.
l. To determine the minimum manning requirements for each type of Lay Up.
q. Key Conclusions.
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5.0 DURATION OF CONTRACT
The duration for this Contract is for a period of twelve (12) weeks effective
from the date of notice to commence services.
a. Client Name
b. Project Title and Description
c. Period of Contract
d. Value of Contract
7.1 The man-month rate for each of the professional employed in the study,
breakdown of the time input based on man-day rates.
7.3 The latest three (3) months Bank Statement and the latest 3 years Audited
Account.
7.4 The technical and financial proposal shall remain valid for 120 days from
the bid closing date.
7.5 The Consultant is required to fill the “Form of Tender”, “Unpriced Bill of
Quantities” and the “Bill of Quantities” attached to the Terms of Reference.
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All the proposal shall be submitted in a sealed envelope clearly marked the Tender
Number and Tender Title as follows:
GROUP PROCUREMENT
1st Floor, Administration Building
BINTULU PORT HOLDINGS BERHAD
Lot 15, Block 20, Kemena Land District
Jalan Tanjung Kidurong
P O Box 996, 97008 BINTULU
(Attention: Group Procurement)
8.1 All unit rates or rates stated in the Bill of Quantities shall remain firm and
fixed throughout the duration of this contract and any extension periods
thereto. These rates shall be applicable to any days of the year.
8.2 Prices/rates shall not be subjected to change for any reason, whatsoever
including, but not limited to, cost escalation, currency fluctuation, and rise and
fall in the cost of labor or any other matters contained in the contract.
8.3 All personnel rates in this contract shall also be applicable to any day of week,
regardless of weekdays and holiday.
8.4 The rates shall include all cost for manpower with multiplying factor, material,
equipment, transport, delivery, handling, and other related charges and
services necessary for the successful performance and completion of Scope
of Services.
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9.0 SITE VISIT
The Consultant will be deemed to have inspected the site or port and satisfied
themselves on all matters affecting the Study as required by the Terms of Reference.
Should the Consultant intend to arrange for any site inspection, he shall contact
SIPSB to arrange for the time of such inspection.
If the Consultant is in doubt as to the true meaning of any part of the Terms of
Reference, he should as soon as possible but not later than twelve (12) days before
the closing date, notify the SIPSB and request clarification before submitting his
Proposal. Interpretation of the Terms of Reference will be valid only if made by
formal Addenda by the SIPSB, as described in para 11.0 below.
11.0 ADDENDA
11.1 Addenda may be issued prior to the closing date to clarify or modify the
Terms of Reference. Every Addendum issued will be distributed to the
Consultant and shall become part of the Terms of Reference. Receipt of
each Addendum must be acknowledged. Failure to acknowledge any
Addendum may result in the Proposal being rejected.
11.2 The time and date stated for the submission of the Proposal will not be
extended on issuances of Addenda, and the Consultant is herewith
informed that SIPSB shall not favourably consider any request for such
extension of time.
11.3 SIPSB reserves the right to postpone the date and time for submission of
Proposal. Notification of any such postponement will be given to the
Consultant.
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13.0 PAYMENT
13.1 All fees and remuneration are to be in RINGGIT MALAYSIA (RM) and shall
be paid within net thirty (30) days upon receipt of undisputed invoice for each
service order and all appropriate and complete supporting documents based
on the following deliverables:
13.2 SIPSB may by giving a written, withhold any payment at any time if in its
opinion the work by the Consultant fail to meet the requirement of SIPSB
as contained in this Terms of Reference.
14.1 It is the responsibility of the Consultant to include in the costing all taxes,
duties, surcharges, etc, payable in Malaysia or in foreign countries from where
the Consultant might source complementary expertise.
14.2 The Consultant shall submit to the Department of Inland Revenue such Tax
Returns as are required by the Director of Inland Revenue in respect of their
business partnership to enable tax to be assessed.
14.3 The Consultant shall also ensure that expatriate personnel of the project shall
submit the necessary Tax Returns in respect of their personal income
originating in Malaysia inclusive of allowances to enable income tax to be
assessed. The Consultant and the expatriate personnel of the project shall on
receipt of any notification from the Department of Inland Revenue setting out
the tax assessment arrange to pay such taxes.
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15.0 LIQUIDATED ASCERTAINED DAMAGES (LAD)
15.1 In the event that the Consultant encounters delay in obtaining the required
services, information or facilities for the conduct of this Study, the Consultant
shall promptly notify BPHB of such delay, and may request an appropriate
extension of time for the completion of the services.
15.2 Time shall be of the essence of this work and a penalty of 0.3% of the
contract sum per day with maximum of 10% of the contract sum shall be
imposed on the Consultant for any delay in completing the Study within the
stipulated period above.
Any deviation from the Terms of Reference specified in this document must be
given in full detail, with explanations as to why the deviation may be necessary or
desirable.
The Consultant shall use his best endeavor to obtain reliable information vital to the
Study. Any neglect or failure in the part of the Consultant to obtain such information
prior to the submission of the Proposal does not relieve the Consultant from any
liabilities orresponsibilities on completing the Services.
All documents submitted to BPHB shall be prepaid and any claim for the preparation
and submission of the proposal shall not be entertained by BPHB.
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20.0 LAWS AND REGULATIONS
The Consultant shall observe and comply with all laws and regulations and orders
of the Malaysian Government and other government authorities in force when
carrying out the study.
20.1 Confidentiality
20.1.1 Except with the prior written consent of SIPSB, the Consultant and
it’s Personnel shall not at any time communicate to any person or
body or entity, any information disclosed to him for the purpose of
the provision of the said Services or discovered by him in the cause
of the provision and performance as to the recommendations,
assessments and opinion formulated in the course of the said
Services nor shall the Consultant and its Personnel make or Cause
to be made any press statement or otherwiseor cause to be published
any material whatsoever relating to the said Services without prior
written of the BPHBG.
20.1.2 SIPSB warrant that SIPSB has the authority to provide the Personal
Data to the Consultant in connection with the performance of the
Services and that the Personal Data provided to the Consultant has
been processed in accordance with applicable law.
20.2.1 The Consultant will enter into Non-Disclosure Agreement with SIPSB
once the tender is awarded.
20.3.1 Any act or attempt to corruptly offer or give, solicit or receive any
gratification to and from any person or commercial organization in
connection with this procurement is a criminal offence under
Malaysian Anti-Corruption Commission Act 2009 (Act 694) and
Malaysian Anti- Corruption Commission (Amendment) Act 2018
(Act A1567).
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Without prejudice to any other actions, disciplinary action against a
member/ staff of BPHBG and blacklisting of the Consultant may be
taken if the parties are involved with ant act of corruption under
Malaysian Anti-Corruption Commission (Amendment) Act 2018 (Act
A1567).
20.3.2 Each Party to this contract represents and warrants that at all times
during the term of this Agreement:
The Company shall have the rights at any time to request in writing to the Consultant
any modification, alteration, substitution, replacement or addition in respect of the
form, quality or quantity which it may wish to incorporate in the services and the
Consultant shall agree to The Company requirements in so far as they may be
reasonably practicable, PROVIDED THAT the modification or as accumulation of
such modifications shall not in the Consultant’s judgment adversely affect his
commitments in relation to parties other than the Company.
The Consultant before making any variation from the Specifications necessitated by
such compliance shall give to the Company written notice specifying and giving the
reasons for such variation and applying for instructions in reference thereto.
22.1 If the Consultant in the opinion of the Company has failed to conduct or
execute the services satisfactorily, the contract shall be terminated at any time
before the completion of the services.
22.2 The Company shall ascertain the value of the services carried out up to the
termination of the BPHBG is FINAL and BINDING.
23.1 General
(v) judicial action or any other causes whatsoever beyond the control of the
parties which materially has affected the fulfillment of this contract;
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23.2 Notice of Force Majeure
If Force Majeure situation arises, the contractor shall promptly notify the
Company in writing of such condition and the cause thereof.
24.1 This personal data collected from you and any other information which have
been provided by you in participating in our quotation exercise will be used
for purpose including but without limitation to evaluate your tender, to
communicate with you and respond to your inquiries pertaining to the said
tender.
24.2 We trust that you understand, consent and agree to the terms above with
request to our processing and using of your personal data unless you may
at any time make a request in writing for limiting the processing and use of
your
25.0 INSURANCE
25.1 The insurance require for this tender is Single Project Professional
Indemnity Insurance (SSPI). The coverage shall not be less than the total
contract sum.
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25.4 The Consultant shall maintain, throughout the duration of this Contract, the
SSPI in an amount not less than the contact value.
26.0 LIABILITY
26.1 The Consultant shall indemnify SIPSB against any liabilities, costs, expenses,
damages and losses suffered or incurred by SIPSB arising out of or in
connection with any breach or non-performance of any of the terms of this
Contract by the Consultant or any of its officers, servants and/or employees.
26.2 The Consultant shall indemnify SIPSB against any liabilities, costs, expenses,
damages and losses suffered or incurred by SIPSB arising out of or in
connection with any willful mistakes or gross negligence by the Consultant or
any of its officers, servants and/or employees in the performance of the
Project.
The proper stamp duty, if any, on this Contract shall be solely borne by the
Consultant.
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