Website and links (Executive Virtual Assistant)

CALENDAR MANAGEMENT
Calendly - https://calendly.com/

 If you feel like your client will greatly benefit from Calendly, you can suggest they
purchase the full version
 Once you have arranged your available meeting slots in Calendly, you can easily send
your Calendly link to anyone who would like to set a meeting with you
 All they have to do is choose an open meeting slot, click on the time, and will
automatically create a meeting event in both your Google Calendars

TRAVEL MANAGEMENT

BOOKING FLIGHTS

Know Your Client Preferences

 Before starting your search and sending recommendation to your client, it is
important to ask for their preferences first.
 Here are the details you should ask your client:
1. Do you have a frequent flier account?
2. Do you have airline accounts?
3. Do you have airlines that you do not like?
4. What is your seat preference?
5. For domestic flights:
1. Do you have a check in luggage?
2. Do you prefer extra legroom?
3. Do you want to purchase travel insurance?
6. For international flights:
1. Do you want to purchase travel insurance?
2. What cabin do you prefer? (economy, first class, business class)
7. Do you have allergies and meal preferences?
8. Do you have a flight schedule choice?
9. What is your budget for this flight?
(RESEARCHING FLIGHTS)

Skyscanner - Skyscanner.com

Google Flights - Google Flights

Kayak - Kayak.com

List of Airlines
US Domestic Airlines

 United Airlines - https://www.united.com/en/us

 Delta Air - https://www.delta.com/apac/en
 JetBlue - https://www.jetblue.com/
 Alaska Airlines - https://www.alaskaair.com/
 American Airlines - https://www.aa.com/homePage.do?locale=en_US

International Airlines

 Lufthansa - https://www.lufthansa.com/ph/en/homepage
 Singapore Airlines -
https://www.singaporeair.com/en_UK/ph/home#/book/bookflight
 Emirates - https://www.emirates.com/ph/english/
 Qatar Airways - https://www.qatarairways.com/en-ph/homepage.html
 British Airlines - https://www.britishairways.com/travel/home/public/en_gb/
 Delta Air - https://www.delta.com/

-- -----

 Misery Map by Flight Aware - https://flightaware.com/miserymap/

o this map shows you how busy an airport is so you can adjust the arrival time of your
client to the airport
o the busier the airport, it is better to have your client arrive at least 2 hours prior to their
flight
  Flight Aware website or app - https://flightaware.com/

o You can sign up to this app to get alerts if there are changes to your flight details,
especially if your flight will be delayed or cancelled.

BOOKING HOTELS

Know Your Client Preferences

 Here are the details you need to ask your client prior to looking for hotel
recommendations:
1. Do they have a preferred star for their hotels?
2. What location do they want to book a hotel?
3. Do they have a preferred room size?
4. Do they prefer a smoking or non-smoking floor?
5. Do they have a preferred room floor?
6. Do they want to be near or far from the elevator?

Start Your Research

 Here are the websites that I use when I research for hotels:
o Google Maps - https://www.google.com/maps/@14.4255308,121.0449762,15z?
entry=ttu
 We use Google Maps to search for hotels that are in a specific area that our
client wants
o Google Search – https://www.google.com/
 We use this when we want to see top lists of hotels in a country or an area
o Tripadvisor - https://www.tripadvisor.com/
 We use Tripadvisor to look at reviews and photos of hotel
 It is easier to use this as well since we can filter out our research based on our
client’s preferences
 Make sure to check out the reviews of the hotel as photos sent my travelers
themselves
o Booking.com - https://www.booking.com/
 We use this site to check the details of the hotel rooms such as room size,
amenities, bed sizes, etc
o Airbnb (Plus and Luxe) - https://www.airbnb.com/
 We use Airbnb to look for houses or apartments especially if your client is
traveling with family
 The downside of Airbnb is that there is not perks same as what they get from
hotel services

BOOKING RESTAURANTS

Know Your Client Preferences

Before you look for restaurants, you should ask these questions to your client:

 What dollar sign restaurant do you like?

 Do you have a preferred cuisine?
 Do you want indoor or outdoor seating?

$ SIGN DEPENDS ON FANCY OF THE RESTAURANT / BASIS OF HOW EXPENSIVE THE

RESTAURANT IS.
$ - fast food chain
$$ - little bit fancy restaurant
$$$ - Expensive restaurant
$$$$ - exclusive restaurant / very expensive restaurant / not easy to book

Start Your Research

Here are the website I use to research for restaurants and make a reservation

 Yelp - https://www.yelp.com/
o We use this to search for restaurants in the US
o You can also make reservations through Yelp
o Just make sure that the establishment is “Claimed” before including it on your
recommendation list
 Tripadvisor - https://www.tripadvisor.com/
o We use this to search for restaurants outside the US
  Google Map - https://www.google.com/maps
o We use this to search for restaurants if we need to search in a particular
location
 Eater - https://www.eater.com/
o this is a blog website where you can find new restaurants as well as detailed
reviews of restaurants in a particular state or area
 Doordash and Uber Eats
 https://www.doordash.com/
 https://www.ubereats.com/
o food delivery in the US

These are the sites we use to make reservations:

 Tock - https://www.exploretock.com/
 Resy - https://resy.com/?date=2023-08-07&seats=2
 OpenTable - https://www.opentable.com/
 Sevenrooms - https://sevenrooms.com/en/

You have to create accounts in these sites. If your client already has an existing account in
these sites, you can use their login.

Make sure to change your account profile to a “Professional Profile” so you can make multiple
reservations for the same restaurants, on the same day and time, with different diners.

BOOKING ACTIVITIES

Know Your Client Preferences

 These are the things you need to ask your client before you start your search for
activities or experiences:
o What kind of activities do you like?
o What kind of activities do you not like?
o Are they bringing their children?

Start Your Research

  You can use these following websites to search for activities:

o Tripadvisor - https://www.tripadvisor.com/
o Airbnb Experiences - https://www.airbnb.com/s/experiences?
c=.pi0.pk9835339438_113255333253&gclid=CjwKCAjwi8iXBhBeEiwAKbUofbpDbez36W
l0UfS5ohmS90duwes3gMAlKdHDYJV2b5woYK4LSk8XUBoCXhQQAvD_BwE
o Viator - https://www.viator.com/

 You can use these sites to research about activities and exepreiences

o YouTube vlogs
o Online Blogs

BOOKING CAR RENTALS

Know Your Client Preferences

 Before you start your research, ask these questions to your client:
o Do you prefer manual or automatic?
o Do you have a specific brand or model preferred?

Start Your Research

 You can use these website to look for car rentals:
o Hertz - https://www.hertz.com/rentacar/reservation/
o Rent Carla - https://rentcarla.com/
o Kayak - https://www.kayak.com.ph/?ispredir=true
o Europcar - https://www.europcar.com/en-us
o Enterprise - https://www.enterprise.com/en/home.html
o Blacklane - https://www.blacklane.com/en/
 this is a chauffeur service and not a car rental service

CREATING ITENERARY/ SUMMARY OF BOOKINGS

Insider Secret
  Inspirock - do not tell your client about this!!! 🤩
 https://trips.klarna.com/en/

GLOBAL ENTRY

What is Global Entry?

 Global Entry is a U.S. Customs and Border Protection (CBP) program that allows
expedited clearance for pre-approved, low-risk travelers upon arrival in the United
States.
 Includes TSA Pre-check

What is TSA Pre-Check?

 TSA PreCheck is an expedited screening program that makes risk assessments about
passengers prior to their arrival at an airport checkpoint.
 TSA PreCheck enhances aviation security and provides a better travel experience.

https://ttp.dhs.gov/

EVENT MANAGEMENT

Websites to look for suppliers

 Yelp - https://www.yelp.com/
o this is where you can find most of the suppliers available in the whole of the US
o make sure the account is “Claimed”
 The Knot and Wedding Wire - http://www.thekont.com/ / https://www.weddingwire.com/
o the wedding industry is the largest sector of the event industry which means most
suppliers will be specializing in weddings
o you will be able to find curated and trusted suppliers in these websites
 **Splacer, Tagvenue, Peerspace**
- https://www.splacer.co/
- https://www.tagvenue.com/
- https://www.peerspace.com/
 o websites to look for venues available in a city or state

 WeWork - https://www.wework.com/
o co working spaces available for small meetings or large conferences
o they have spaces in select countries all over the world
 Marco Experiences - https://www.marcoexperiences.com/
o only for corporate events and team building
 Paperless Post - https://www.paperlesspost.com/
o website for e-invites and printed invites
 Doordash and Uber Eats
- https://www.doordash.com/
- https://www.ubereats.com/
o food delivery

Searching for Doctors

Here are the websites we use as VEAs when looking for a doctors to recommend to our client:

 ZocDoc - https://www.zocdoc.com/

- In network – accepting insurance

- Out of network – does not accept insurance

 Yelp - https://www.yelp.com/

- Claimed accounts not unclaimed.

- Asked superbill if they did not accept insurance so the client can reimburse
money.

 HealthGrades - https://www.healthgrades.com/
 Google search - https://www.google.com/

FITNESS LINKS
Yelp - https://www.yelp.com/

Craigslist - https://sfbay.craigslist.org/

Online Shops
 Amazon - https://www.amazon.com/

- Cater a lot such as:

- Groceries

 eBay - https://www.ebay.com/

- Finding unique items

 Apple - https://www.apple.com/

- Apple watch
- Macbook

 Etsy - https://www.etsy.com/

- Find small business

- Unique items from small business
- Buying gifts

 Walmart - https://www.walmart.com/

- Online shopping
- They have actual building in US

 Target - https://www.target.com/

- Online shopping
- They have actual building in US

 Craigslist - https://sfbay.craigslist.org/
 - Like facebook market place

 Best Buy - https://www.bestbuy.com/

- For different electronics like tv, etc.

 Macy’s - https://www.macys.com/

- Clothing brands like SM

 Home Depot - https://www.homedepot.com/

- Furnitures

 Wish - https://www.wish.com/

- Gifts and interest

TRANSPORTATION

Websites
 https://www.usa.gov/motor-vehicle-services
o use this site to check where and how to renew your driver’s license in your state

SERVICE PROVIDERS

 Task Rabbit - https://www.taskrabbit.com/

 Yelp - https://www.yelp.com/
 thumbtack - https://www.thumbtack.com/
MINUTES OF MEETING

TRANSCRIPTION TOOLS

 Otter.ai - https://otter.ai/
 happyscribe - https://www.happyscribe.com/
 Google Docs Voice Command

CONTENT CALENDAR
Website to help with content ideas
Answer The Public - https://answerthepublic.com/

 can help you with content ideas for any social media platform

Best Hashtag - https://best-hashtags.com/

 provide you with the list of hashtags that are trending for your industry

Canva - https://www.canva.com/

 the most powerful, amazing, and magical graphic design tool in the market
 this tool will turn you into a graphic artist in just minutes

Open.ai and ChatGPT

 this tool will help you with copywriting ideas for your caption, blogs, and articles

What VPN to use

Winscribe

 this is a free VPN that can be installed as a Google Chrome extension

 it also has a paid version but the free version already does the job

Nord VPN

 this is the most trusted VPN in the market

 there is no free version of this VPN, but if you can afford, this is the best VPN you can invest in

OpenPhone
 this is a subscription based app you can use to make unlimited call to US and Canada
 you will have your own US number once you register
 you can use this as well to send out voice messages and SMS to other US and Canada
numbers
 you cal also use this to call numbers outside of US and Canada for a fee
 you must have a credit card tied to your OpenPhone account to use this

TextNow
 this is a free app
 once you sign up, you will be assigned a US number
 you can make unlimited calls to US and Canada
 the nice thing with TextNow is there are certain countries where you can also make
free calls
 the downside of TextNow is sometimes it is very hard to sign up
GOOGLECHROME EXTENSIONS

List of extensions we need

 Winscribe - https://chrome.google.com/webstore/detail/windscribe-free-proxy-and/
hnmpcagpplmpfojmgmnngilcnanddlhb?hl=en
o this is the free VPN available on Google Chrome extension
 Amazon assistant -
o used when you would like to create gift registries and add shops from outside of
Amazon
 Dark Mode -
https://chrome.google.com/webstore/detail/dark-mode/dmghijelimhndkbmpgbldicpogfkceaj
?hl=en
o to make viewing more relaxed when in dark mode
 Go Full Page - https://chrome.google.com/webstore/detail/gofullpage-full-page-scre/
fdpohaocaechififmbbbbbknoalclacl?hl=en
o use this when you need to screenshot the whole page pf your browser as one whole
document
 Grammarly - https://chrome.google.com/webstore/detail/grammarly-grammar-checker/
kbfnbcaeplbcioakkpcpgfkobkghlhen
o used to check spelling and grammar of documents and emails
 LastPass - https://chrome.google.com/webstore/detail/lastpass-free-password-ma/
hdokiejnpimakedhajhdlcegeplioahd
o password and login keeper
o also used for credit card details
 Loom - https://chrome.google.com/webstore/detail/loom-%E2%80%93-screen-recorder-sc/
liecbddmkiiihnedobmlmillhodjkdmb
o used to do screen-recordings
 Zoom Scheduler -
https://chrome.google.com/webstore/detail/zoom-chrome-extension/kgjfgplpablkjnlkjmjdecg
dpfankdle?hl=en
o to make Zoom button available on your Google Calendar