Republic of the Philippines

Department of Health
CAGAYAN VALLEY MEDICAL CENTER
Tertiary, Teaching, Training and Research Hospital
Carig, Tuguegarao City, Cagayan
Tel Nos .302-000 loc.219

FOR : BIDS AND AWARDS COMMITTEE

FROM : TECHNICAL WORKING GROUP

SUBJECT : REPORT ON THE POST QUALIFICATION FOR THE PROJECT

“SUPPLY AND DELIVERY OF VARIOUS OPERATING ROOM EQUIPMENTS
PUBLIC BIDDING”

Fund : RAF/ IGI 2023

DATE : April 5, 2024

1. Name of Bidder : ZENITH MEDICAL EQUIPMENT, INC.

2. Rank in the List of Bids : Lowest Calculated Bidder for OR5 (Suction Machine).
3. Bid Price : 1,731,992.00
4. Period of Post- Qualification : February 29, 2024 – April 4, 2024
5. Results of Post- Qualification : RESPONSIVE NON RESPONSIVE

I. REFERENCE:

6. Pursuant to the provisions in Section 34 of RA 9184, we the technical Working Group

conducted the post qualification of the Technical and Financial Documents, Technical
Specifications, and Terms of Reference of the ZENITH MEDICAL EQUIPMENT, INC.
submitted by documents last March 5, 2024, to determine whether they comply with and
responsive to all requirements and conditions specified in the bidding documents for the
procurement of the abovementioned project.

II. VERIFICATION OF THE DOCUMENTS

The documents submitted as enumerated in Section VIII: Checklist of the Technical and
Financial Documents were verified and validated. Based on our evaluation, the documents
submitted are in accordance with the requirements as they are true, valid, and updated copies.

TECHNICAL COMPONENT Findings/Comments REMARKS

CLASS “A” DOCUMENTS
Legal Documents
a. Valid PhilGEPS Registration Certificate (Platinum COMPLIED
Membership) (all pages) in accordance with Certificate Number:
Section 8.5.2 of the IRR; 2001081241642619503
Valid Until: June 18, 2024
Not blacklisted
SEC Certificate: 26141
 Registration Date: Nov. 13, 1964
Mayor’s Permit:2024000000384
Valid until Dec. 31, 2024
Tax Clearance
TCC number: 06-031-01-17-
R0050-2024-M
Valid until Jan.17, 2025
Audited Financial
Statement:March 30, 2023
Current Asset: 116,606,377.52
Total Asset: 145,039,930.75
Current Liabilities:59,971,097.04
Total Liabiliities: 69,971,097.04
Name of Auditor: Gloria S. Delos
Reyes
BIR RDO Code: 31
Technical Documents
b. Statement of the prospective bidder of all its Name of Contract:
ongoing government and private contracts, Procurement of Medical
including contracts awarded but not yet started, if Equipment of VLMC AFPHSC
any, whether similar or not similar in nature and
complexity to the contract to be bid; and Name of Agency: COMPLIED
Armed Forces of the Phils.

Contract Cost:
Php 2,153,900.00
c. Statement of the bidder’s Single Largest
Completed Contract (SLCC) similar to the contract Name of Contract:
to be bid, except under conditions provided for in Supply, Delivery Operating
Section 23.4.1.3 and 23.4.2.4 of the 2016 revised
Room Table
IRR of RA No. 9184, within the relevant period as
provided in the Bidding Document; and (Supply
Name of Agency:
And Delivery Of Various Operating Room
Equipment Public Bidding) The Medical City
Contract Cost: COMPLIED
Php 3,800,000.00

Date of Completion:
October 28, 2021
d. Original copy of Bid Security. If in the form of a Duly Notarized on: February 27,
Surety Bond, submit also a certification issued by 2024
the Insurance Commission; or Original copy of
COMPLIED
Notarized Bid Securing Declaration; and By: Atty Rubee Ruth Cagasca-
Evangelista
e. Conformity with the Technical Specification, which
may include: a. Delivery Schedule: 60
a. Production/delivery schedule; calendar days upon
b. Manpower requirements; and/or receipt of PO
c. After-sales/parts, if applicable; and b. With Certificaiton of COMPLIED
Manpower Requirements
attached
 f. Original duly signed Omnibus Sworn Statement Duly Notarized on: February 27,
(OSS); 2024
and if applicable, Original Notarized Secretary’s
Certificate in case of a corporation, partnership, or By: Atty Rubee Ruth Cagasca-
cooperative; or Original Special Power of Attorney Evangelista COMPLIED
of all members of the joint venture giving full power
and authority to its officer to sign the OSS and do
acts to represent the Bidder.
g. Updated License to Operate from the Food and License no.:CDRRHR-NCR- COMPLIED
Drug Administration MDI-222253
Valid until:22 February 2026

Financial Documents
h. The prospective bidder’s audited computation of Evaluated by Jassel S. COMPLIED
Net Financial Contracting Capacity (NFCC); Tamayao, CPA
Or A committed Line of Credit from a Universal or
Commercial Bank in lieu of its NFCC computation.
CLASS “B” DOCUMENTS
i. If applicable, duly signed joint venture agreement Non JVA
(JVA) in accordance with RA No. 4566 and its IRR
in case the joint venture is already in existence; or
duly notarized statements from all the potential COMPLIED
joint venture partners stating that they will enter
into and abide by the provisions of the JVA in the
instance that the bid is successful.
Other documentary requirements under RA No. 9184 (as applicable)
j. [For foreign bidders claiming by reason of their N/A
country’s extension of reciprocal rights to Filipinos]
Certification from the relevant government office of
their country stating that Filipinos are allowed to
participate in government procurement activities
for the same item or product.
k. Certification from the DTI if the Bidder claims N/A
preference as a Domestic Bidder or Domestic
Entity.
I. FINANCIAL COMPONENT

L Original of duly signed and accomplished BID FORM:

Financial Bid Form; and 1,731,992.00 COMPLIED

M. Original of duly signed and accomplished Price SIGNED PRICE SCHEDULE COMPLIED
Schedule(s).

III. COMPLIANCE WITH TECHNICAL REQUIREMENTS and TERMS OF REFERENCE

7. Based on the submitted Technical Specifications and verification made by the TWG during
evaluation, ZENITH MEDICAL EQUIPMENT, INC. is compliant with all the required Technical
Specifications and Terms of Reference stated in the procurement of this project.
 A. ZENITH MEDICAL EQUIPMENT, INC.
Technical Description Acceptable Not Acceptable Remarks

OR5 SUCTION MACHINE, Heavy duty Compliant to

Technical specification; end user’s
Oil-less Piston Suction Motor specification.
anti-overflow protection(filter)
Flow Rate: 40-60 liters/min. Water displacement
Vaccum: atleast 640mmHg
With 2 x 5 liters graduated Unbreakable, Autoclavable
Collection Jar with cover Autoclavable at 121˚C
Attach/Detach ABS Plastic Cover Jar
Hydrophobic filter compatible with the unit
Protection overflow valve with metal base plate for
Cannister Support or as
per manufacturer's design
With Noise Control System
With On/Off Footswitch, Pneumatic Foot Switch
Power Requirement: AC 220/110V, 50/60Hz
Power Cord
Silicone Hose

with free
1 Suction Bottle autoclavable jar with cover, 5L for
suction machine made up of polycarbonate graduated
Unbreakable, Autoclavable Collection Jar with cover
autoclavable at 121˚C.
4 Hydrophobic Filter for suction machine compatible
with the unit offered

TERMS OF REFERENCE
1. The company shall Submit unit sample within five (5)
days upon receipt of notice of post-qualification thru
actual demo or Site visit as required

2. Project Completion and installation

a. The company should be able to complete the project
within sixty (60) Calendar days upon receipt of the
purchase order including installation
b. The Sample submitted for evaluation should be the
same upon delivery

3. Warranty and Preventive Maintenance

-At least Three (3) years warranty on all parts,
components, and after sales services after the
inspection and acceptance by the end-use -Quarterly
preventive maintenance during the warranty period

4. Maintenance and technical support

a. During the warranty period, the company shall
provide highly technical personnel to service all the
equipment including its components/ peripherals
whenever hardware breakdown and/or any related
problem should occur.
b. Repair and testing shall be done on-site to know the
extent of the problem. All components beyond repair
shall be replaced at no cost during the warranty period.
 c. During the warranty period, any components that
cannot be repaired on-site, the company should be able
to provide a temporary replacement/ alternate service
unit of the same capability as the unit to be repaired.

5.Training
• Certification that winning bidder will provide training
for at least two (2) end users and maintenance staff

6. Product Registration and Certificates

• Current and Valid Certificate of Manufacturer’s
compliance with ISO 13485 and CE Certificate
• Original Brochure
• User’s Manual in English Language
a. Operations Manual 2 copies
b. Service Manual 2 copies
• The company shall Submit certificate or product CDRRHR-
registration by FDA, CMDN-
• To Submit European Conformity Certificate (CE) 2023-
• To submit License to operate as a medical device 1149048
distributor

IV. FINDINGS AND RECOMMENDATIONS

8. The eligible bidder, ZENITH MEDICAL EQUIPMENT, INC. has COMPLIED; NOT
COMPLIED and is RESPONSIVE; NOT RESPONSIVE with all Legal, Technical, and
Financial requirements and post-qualification requirements as stated in the bidding documents.

9. In view of the foregoing circumstances, the hereunder Technical Working Group hereby
confirms ACCEPTABLE to the proposal of ZENITH MEDICAL EQUIPMENT, INC. as the
Lowest Calculated and Responsive Bidder for the project “Supply And Delivery Of Various
Operating Room Equipment Public Bidding” amounting to One Million Seven Hundred Thirty
One Thousand Nine Hundred Ninety Two Pesos (1,731,992.00).

Technical Description Total Amount

OR5 SUCTION MACHINE, Heavy duty 1,731,992.00
Technical specification;
Oil-less Piston Suction Motor
anti-overflow protection(filter)
Flow Rate: 40-60 liters/min. Water displacement
Vaccum: atleast 640mmHg
With 2 x 5 liters graduated Unbreakable, Autoclavable Collection Jar with
cover Autoclavable at 121˚C
Attach/Detach ABS Plastic Cover Jar
Hydrophobic filter compatible with the unit
Protection overflow valve with metal base plate for Cannister Support or as
per manufacturer's design
With Noise Control System
With On/Off Footswitch, Pneumatic Foot Switch
Power Requirement: AC 220/110V, 50/60Hz
Power Cord
Silicone Hose
with free
1 Suction Bottle autoclavable jar with cover, 5L for suction machine made
up of polycarbonate graduated Unbreakable, Autoclavable Collection Jar
with cover autoclavable at 121˚C.
4 Hydrophobic Filter for suction machine compatible with the unit offered

TERMS OF REFERENCE
1. The company shall Submit unit sample within five (5) days upon receipt
of notice of post-qualification thru actual demo or Site visit as required

2. Project Completion and installation

a. The company should be able to complete the project within sixty (60)
Calendar days upon receipt of the purchase order including installation
b. The Sample submitted for evaluation should be the same upon delivery

3. Warranty and Preventive Maintenance

-At least Three (3) years warranty on all parts, components, and after sales
services after the inspection and acceptance by the end-use -Quarterly
preventive maintenance during the warranty period

4. Maintenance and technical support

a. During the warranty period, the company shall provide highly technical
personnel to service all the equipment including its components/ peripherals
whenever hardware breakdown and/or any related problem should occur.
b. Repair and testing shall be done on-site to know the extent of the
problem. All components beyond repair shall be replaced at no cost during
the warranty period.
c. During the warranty period, any components that cannot be repaired on-
site, the company should be able to provide a temporary replacement/
alternate service unit of the same capability as the unit to be repaired.

5.Training
• Certification that winning bidder will provide training for at least two (2) end
users and maintenance staff

6. Product Registration and Certificates

• Current and Valid Certificate of Manufacturer’s compliance with ISO 13485
and CE Certificate
• Original Brochure
• User’s Manual in English Language
a. Operations Manual 2 copies
b. Service Manual 2 copies
• The company shall Submit certificate or product registration by FDA,
• To Submit European Conformity Certificate (CE)
• To submit License to operate as a medical device distributor

JASSEL TAMAYAO, CPA KEVIN AGSAOAY, MD

TWG TWG

SHEILLA P. REMUDARO, RN, MSN MARIA ANGELICA MAMAUAG, MD

TWG TWG

MANUEL S. CORTEZ III, RN, MSN JAKE MIGUEL, MD

TWG TWG

EDMAR CARAYUGAN, RN, MSN ENGR. RICHARD BANGUIBANG

TWG TWG

IVAN ELISEO HEBRADO, MD VERNIE QUILANG, MD

TWG TWG

ATTY. GENNIELOU BIANCA P. BALUYAN

TWG