Comprehensive Discussion Framework with Objectives and
Key Topics
This framework provides a structured approach for Birrama and Durabilis as they embark on their collaborative effort. It
sets out key stages for dialogue and agreement, ensuring comprehensive consideration of each aspect of the partnership.
The aim is to establish a strong yet adaptable foundation, fostering clear and purposeful progression towards a formal
agreement. Organized into focused sections, the framework guides the parties from aligning initial goals to detailing
operational and strategic plans. This methodical approach will support the creation of a definitive agreement tailored to
the TechFarmYouth initiative, catering to the evolving needs of Ethiopia's agricultural sector.
1. Initial Alignment on Goals and Objectives:
Objective: To establish a mutual understanding of the collaboration's overarching goals
and specific objectives.
Key Topics:
Clarifying the vision and mission alignment between Birrama and Durabilis.
Defining the success metrics for the TechFarmYouth initiative.
2. Defining the Scope of Collaboration:
Objective: To delineate the boundaries and focus areas of the collaborative effort.
Key Topics:
Identifying specific projects and activities where Durabilis can support the
TechFarmYouth initiative.
Agreeing on the scale and limitations of the collaboration.
3. Roles and Responsibilities Alignment:
Objective: To assign clear roles and responsibilities to both Birrama and Durabilis for
effective collaboration.
Key Topics:
Outlining the expectations for each party within the collaboration.
Establishing accountability mechanisms.
4. Operational Details and Resource Allocation:
Objective: To plan the execution of collaborative activities and allocate necessary
resources efficiently.
Key Topics:
Detailing project management structures and operational workflows.
Discussing resource contributions from both parties, including funding, personnel,
and technology.
5. Monitoring and Evaluation Strategy:
Objective: To create a framework for assessing progress and adapting strategies as
needed.
Key Topics:
Developing key performance indicators and monitoring processes.
Establishing a feedback loop for continual evaluation and adaptation of strategies.
6. Legal and Financial Framework Development:
Objective: To construct a solid legal and financial foundation for the collaboration.
Key Topics:
Drafting agreements that encompass intellectual property rights, contract terms, and
legal compliance.
Developing a financial model including budgeting, funding, and revenue
distribution.
7. Communication Protocols:
Objective: To ensure transparent and effective communication between Birrama and
Durabilis.
Key Topics:
Setting up communication channels and frequency.
Determining the format and content of communication for updates and reporting.
8. Decision-Making Mechanisms:
Objective: To establish clear decision-making processes within the collaborative
partnership.
Key Topics:
Defining hierarchical structures for decision-making.
Agreeing on procedures for conflict resolution and making adjustments to the
collaboration.
9. Risk Management Strategies:
Objective: To proactively identify and mitigate potential risks in the collaboration.
Key Topics:
Conducting a risk assessment related to operational, financial, and strategic aspects.
Outlining contingency plans for identified risks.
10. Pilot Project Planning or Initial Implementation Steps:
Objective: To lay the groundwork for initial collaborative actions and evaluate their
success.
Key Topics:
Selecting a pilot project that aligns with both parties' interests and capabilities.
Planning the execution, monitoring, and evaluation of the pilot project.
11. Review and Adaptation Processes:
Objective: To continuously improve the collaboration through regular reviews and
adaptations.
Key Topics:
Establishing review intervals.
Determining the criteria and process for implementing changes based on reviews.
12. Formalizing the Agreement and Next Steps:
Objective: To finalize the collaborative agreement and outline the actions following the
agreement.
Key Topics:
Reviewing and finalizing the draft agreement.
Planning for the formal signing and announcing of the agreement.
Setting immediate next steps post-agreement.
