STANDARD OPERATING PROCEDURE – DEVELOPMENT & CONTROL POLICY

Objective:

To define the company policy for the development of any SOP’s related to the company framed by
any functional department of AVA Group.

Responsibility:

Head QA and HOD’s of all departments

SOP Review Committee:

 Head - QA
 CFO
 Sr.Vice President – Development & Mktg.
 Director
Invitees -
 HOD, the “Initiator” of any functional department
 HOD’s of the related Departments where the SOP’s are applied

Objectives & Functions of the SOP Review Committee:

Objective:
SOP Classification:

 Corporate SOP
 Department SOP
 Inter Department SOP

Software Tools Required:

 SOP Management Tool

 Incident and CAPA Mgmnt Tool
 Document Management Systems

SOP Format:

 Strictly to be complied with the Issued Format for any SOP generation within AVA Group
functions

SOP Control and Management Systems:

 Version Controls on SOP issues and further amendments with validity period
 Defines the responsibilities of “Owner” and “Reader”
 Review of effective implementation
 Updates on the SOP with revisions / changes / continual improvements / statutory obligations
 Feedback and Acknowledgment from the “Readers”
Communication and Training:

 Microsoft Share point shall be used for all SOP controls and its flow within the group
 Trainers shall be defined for each activity / instances
 Training Materials – Manuals / Soft copy / Animation Videos
 Mailers shall be used for all communications within the organisation
 Frequency for “Readers” on Updates and revisions

Incidences / Trouble shoot Management Systems:

 Recording of such activities with details of responsibilities and immediate corrective actions
 “Owners” and Head QA shall be responsible for acknowledging the corrective action
 SOP tracking and updates if required
 Preventive Actions and again recording of these
 Re-training process to be initiated by the “Owner” of SOP

SOP Approval Systems:

 SOP Review Committee shall finalise on any SOP and put for Top Management Approval
 Head QA shall be responsible for publishing it in Share point
 HOD “Owner” shall be responsible for the effective implementation and monitoring
 Company Policies defined by the Top Management shall also get published and monitored by
the delegated “Owner”