Copa in Sap Step by Step Guide

CO-COPA introduction
12, 2019
Date: Feb, 2017
Copyright by CiberCMC
Number of slide:
Duration:
CO – COPA
Purpose: Share COPA studied information
CO overview
COPA introduction
2 Copyright by CiberCMC
Number of slide:
Duration:
CO – COPA
CO overview
COPA introduction
CO overview
CO Profitability EC -
PA Profitability Analysis segment PCA
Profitability Analysis
CO CO
Overhead Cost Controlling PC - Product Cost
Profit Center Accounting

OM
Cost centers Controlling
Internal
(CCA) orders Internal Material
orders Valuation
Internal Orders
Activity (OPA) Production MATERIAL LABOR OH
Types Order
(ABC)
CO
CEL Cost Element Accounting
Financial Asset WIP Inventory Revenues

FI Accounting
Financial
Accounting
MM PP MM SD
LO
Procure Production Stock move Sell, Bill
Number of slide:
Duration:
CO – COPA
CO overview
COPA introduction
Number of slide:
Duration:
COPA introduction
Definition
COPA configuration
Master data
Planning
Flow of actual values
Reporting
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Duration:
COPA introduction
Definition
COPA configuration
Master data
Planning
Reporting
Number of slide:
Duration:
Definition
Organizational unit
Characteristics & value fields
Costing-based vs account-based
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Duration:
Definition
Organizational unit
Organizational unit
Number of slide:
Duration:
Definition
Organizational unit
Number of slide:
Duration:
Definition
Organizational unit
CO-PA Transaction Data Structures

Number of slide:
Duration:
COPA introduction
Definition
COPA costing-based configuration
Master data
Planning
Reporting
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Duration:
Define characteristics
Define value field

Create operating concern
Assign company code to controlling area

Assign controlling area to operating concern
Activate COPA
Additional functionalities
COPA transport
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
Define characteristics (KEA5)
2
1
Define characteristics (KEA5)
3
6
4
Field name of the characteristic defined by user must begin

with “WW”
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
Define value field (KEA6)
2
1
Field name of the value field defined by user must begin

with “VV”
Define value field (KEA6)
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
Create operating concern (KEA0)
4
1
7
2
6
5
10
11
12
Error: environment has not been successful generated.
Try following solution
13
14
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
Assign company code to controlling area (OX19)
4
2 3
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
Assign controlling area to operating concern (SPRO)
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
Activate COPA (KEKE)
(OKKP)
2
1
1
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
COPA: Additional functionalities (KECP)
Number of slide:
Duration:
Define value field


Activate COPA
COPA transport
COPA transport (KE3I)
Number of slide:
Duration:
COPA introduction
Master data
Planning
Reporting
Master data
Maintain characteristic values
Define characteristics hierarchy
Derivation
Valuation
Master data
Derivation
Valuation
Maintain characteristic values (KES1)
Master data
Derivation
Valuation
Define characteristics hierarchy (KES3)
2
3
Master data
Derivation
Valuation
Derivation concept & strategy
Derivation technique
Derivation rule Table lookup
Move Clear Enhancement
Derivation rule (KEDR)
3
2
1
Derivation rule (KEDR)
10
11
12
Table lookup (KEDR)
2 4
1 3
Table lookup (KEDR)
11
10
Table lookup (KEDR)
12
Move (KEDR)
2
1
3
5
7
Move (KEDR)
10
9
11
Master data
Derivation
Valuation
Valuation concept
Valuation methods
Valuation using material cost estimate
Valuation using condition
Number of slide:
Duration:
COPA introduction
Master data
Planning
Reporting
Planning
Planning framework
Planning methods
Assessment cycle
Planning
Planning framework
Planning methods
Assessment cycle
Planning framework
Create planning level (KEPM)
Create planning package (KEPM)
Create parameter set (KEPM)
3
KE14
Create parameter set (KEPM)
5
6
Planning
Planning framework
Planning methods
Assessment cycle
Planning methods
Enter/Display planning data
Copy
Forecast
Top-down distribution
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Customer enhancement
Planning sequence
Planning methods
Enter/display planning data
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence
Enter planning data (KEPM)
Display planning data (KEPM)
3 4
Display planning data (KEPM)
Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence
Copy (KEPM)
5
3
Copy (KEPM)
6
After
7
Before
Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence
Forecast (KE1T)
2
3
Forecast (KEPM)
2
Forecast (KEPM)
Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence
Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence
Ratio concept (KE1I)
Ratio (KE1I)
Ratio (KE1I)
Ratio (KE16)
Ratio (KE16)
Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence
Valuation
Example of usage of valuation:
Valuation using material cost estimates
Define access to standard cost estimate (SPRO)
Define access to actual costing/material ledger (SPRO)
Assign costing key to product (KE4H)
Assign costing key to material type (KE4J)
Assign costing keys to any characteristics (KEPC)
Assign value fields (KE4R)
Create parameter (KEPM)
Execute method (KEPM)
Valuation using material cost estimate: example
Step 1: Define & assign valuation strategy Step 2: Assign costing key to material type
Step 3: Assign value fields
Valuation using material cost estimate: example
Step 4: Valuation simulation (KE21S)

Valuation using condition & costing sheet

Define condition table (KE4A)

Define access sequences (SPRO)

Create condition type & costing sheet (8KEV)
(KE41)

Assign value field (KE45)

Define & assign valuation strategy (KE4U)

Valuation using condition & costing sheet: Example
Step 1: Define condition table (KE4A) Step 2: Define access sequence

Step 3: Create condition type
Step 4: Create costing sheet

Step 5: Define & assign valuation strategy
Step 6: Assign value field

Step 7: Valuation simulation (KE21S)


Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence

Revaluation

Revaluation

Planning methods
Copy
Forecast
Ratio
Valuation
Revaluation
Event
Period distribution
Delete
Planning sequence

Event (KEPM)
(KEF4)

Event (KEPM)

Period distribution (KEPM)
(KEV0)

Period distribution (KEPM)

Delete (KEPM)

Planning sequence (KEPM)

Planning
Planning framework
Planning methods
Assessment cycle

Change field attributes: KCAU

Assessment cycle
Create assessment cycle: Actual (KEU1), Plan (KEU7)

Assessment cycle
Create assessment cycle: Actual (KEU1), Plan (KEU7)

Assessment cycle
Execute assessment: Actual: KEU5, Plan: KEUB

Number of slide:
Duration:
COPA introduction
Master data
Planning
Reporting

Flow of actual value
Overview
Transfer of incoming sales orders
Transfer of billing document
Order & project settlement
Direct posting from FI/MM
Settlement of production variances

Transfer of overhead

Overview

Overview

Overview

Transfer of incoming sales order (Record type A/I)
Note:
+ All revenues, sales deductions, and other values (such as transfer prices) are
defined as conditions in SD.
+ Condition types must be linked to an account in FI that is also defined as a cost
element of category “11” (revenue element) or “12” (sales deduction) in CO.
+ These condition types must be assigned to a CO-PA value field
+ Condition types such as “VPRS” (cost) that are defined as statistical in SD are
always transferred to CO-PA if they’re assigned to a value field
+ All condition types that you want to transfer to CO-PA must be active in the SD
pricing procedure.
+ Conditions from SD are always transferred to CO-PA with “+” signs, with the
exception of credit memos and returns
KE4I
KE4M

Transfer of incoming sales order
KEKF
+ Option 1: 1 line item created in CO-PA with

quantity = 40 PCS for September, 2011.
+ Options 2 or 3: 2 items created in CO-PA
with quantities of 15 PCS delivered for period
10, and 25 PCS delivered in period 11

Correct error sales order
KE2D
KE2B

Correct error sales order
KE2C

Post existing sales order to COPA
KE4F
KE4T

Overview

Transfer of billing document (Record type F)
KE4I
KE4S

Overview

Order & project settlement (Record type C)
KEI1


KO04


KOAL



CJ8G

Overview

Direct positing from FI/MM (Record type B)
KEI1

Automatic Account Assignment (Record type B)
OKB9

Overview

Settlement of Production Variances

Settlement of Production Variances

Number of slide:
Duration:
COPA introduction
Master data
Planning
Reporting

Create a basic report
KE31

Create a basic report

Create report base on line item
KE91

Create report base on line item

Transport
KE32

Form
KE34

Form

Form

Pending issue
STT Nội dung
1 So sánh lại COPA theo 2 PA costing based và account based.
Khi định nghĩa value field là amount & quantity thì khác nhau ntn? ảnh hưởng
2
đến transaction ntn?
3 Testing khi active operating concern ở mức cross client và specific client.
Khi mapping derivation rule từ 1 field của original table sang 1 char của COPA
4
thì có bắt buộc phải tạo các giá trị cho char đó trên COPA không?
5 Chức năng valuation

Costing based vs account based
Base Costing Based CO-PA Account Based CO-PA
Postings (Data
Sales order is created Accounting document is posted to Financial Accounting
transferred when)
Data is transferred with Value Fields to costing based COPA Data is transferred with Cost and Revenue elements to
Data Carrier
tables ACDOCA tables
COGS Posting with billing document posting with post goods issue (PGI)
Reconciliation w GL Difficult Always reconciled
Storage in: Storage in:
+ Operating concern currency + Controlling area currency
COPA Currencies + Company code currency + Company code currency
+ Transactional currency
Costs are settled from the original cost elements to the value Costs are settled to the settlement cost element specified in
Other Settlement
fields to which they are assigned in the PA transfer structure. the settlement structure.
Costing based COPA provides 6 parallel valuations for

calculating the cost of goods sold (COGS). This enables you
Parallel Valuation N/A
compare the standard cost for sales processes with different
production opportunities in different plants.
Can transfer the sales order data to Profitability Analysis =>

Sales Order Analysis N/A
an early analysis of profit forecast can be carried out.
Costing based COPA Stores Data in CE1XXXX to CE1XXXX Account based COPA Stores data in general CO tables, as
tables: below:
CE1XXXX is actuals data Line item actual data in ACDOCA
SAP COPA Tables &
CE2XXXX is Plan data Line item plan data in ACDOCP
Data Structure
CE3XXXX & CE4XXXX contain aggregated and segment Actual line item in COEP value type, not equal to 4 and not
level data equal to 11
XXXX = Operating Concern Plan line item in COSP & COEJ specific value types
Account based COPA will be innovation path always in

Future Innovations in
No future innovation for costing based COPA in S/4HANA S/4HANA. Since ACDOCA is the primary table in S/4HANA
S/4HANA
and account based COPA only update ACDOCA tables

Value field type: Quantity & Amount
• Value fields that contain amounts in currencies are also referred to as "amount fields".
All amount fields in a single line item use the same currency.
• Value fields that contain quantities are referred to as "quantity fields".
Each quantity field is assigned a field containing a unit of measure. Consequently, each
quantity field in a line item can use a different unit.

Derivation: Table look up

Derivation: Table look up

Copa in Sap Step by Step Guide

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CO-COPA introduction

Date: Feb, 2017

Profit Center Accounting

Financial Asset WIP Inventory Revenues

Flow of actual values

Flow of actual values

Characteristics & value fields

Characteristics & value fields

Characteristics & value fields

Characteristics & value fields

CO-PA Transaction Data Structures

COPA costing-based configuration

Flow of actual values

Define value field

Assign company code to controlling area

Define value field

Assign company code to controlling area

Field name of the characteristic defined by user must begin

Define value field

Assign company code to controlling area

Field name of the value field defined by user must begin

Define value field

Assign company code to controlling area

Define value field

Assign company code to controlling area

Define value field

Assign company code to controlling area

Define value field

Assign company code to controlling area

Define value field

Assign company code to controlling area

Define value field

Assign company code to controlling area

COPA costing-based configuration

Flow of actual values

Define characteristics hierarchy

Define characteristics hierarchy

Define characteristics hierarchy

Define characteristics hierarchy

Derivation rule Table lookup

Move Clear Enhancement

Define characteristics hierarchy

Valuation using condition

COPA costing-based configuration

Flow of actual values

Step 3: Assign value fields

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Step 4: Create costing sheet

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Step 6: Assign value field

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