CHAPTER II

REVIEW OF RELATED LITERATURE

Creation and management of records are integral to any organization’s activities, processes and
systems. They enable business efficiency, accountability, risk management and business
continuity. Therefore, records management provides a methodology for ensuring that
authoritative and reliable information about, and evidence of, business activities is created,
managed and made accessible to those who need it for as long as required [3].
Electronic Document and Records Management
(EDRM) is purposely focused to manage these records that are now called electronic document.
It is specific with paper capture that specializes in imaging technology and document
management system [4]. It was also proposed to help in the utilization of management, storage,
and disposal of information.
Electronic Records Management System (ERMS) provides various benefits per user as the results
of the study conducted by Demirtel in 2014. For the personal benefits, easy access to the
document when needed, better, faster and easier processing of documents, encountering less
complaints and conflicts and finding precise evidence about the documents are given. For
institutional benefits, these include: getting the documentary easier, completing the tasks
easier, completing a duty with less effort, increasing the quality of the business process and
decision, getting register system healthy, getting easier the task requires coordination, getting
easier to track the pending tasks and
bringing prestige to the institution. Moreover, producing
more qualified outputs that the institution and other
stakeholders can access, the flexible formats of the
documents and registers with historical values being
accessible and safe are some of the social benefits the
ERMS can provide [5].
In the Philippines, National Archives and Records
Management Information System (NAMRIS)
acknowledges and handles demands with the combined
system of managing records and reports despite the
information that was enlisted. Also, it can improve the
administration of computerized records of establishments
and other organizations. The automation it proposes can
lead to a simple interface for end-users and comfort to
clients with a secure and reliable framework [6].
Relatable frameworks such as Parish Information
Management Systems, a computer framework which
commonly aims to enable churches to manage,
computerize, and organize their day-by-day operations [7].
It can be an on-preface framework or an online cloud-based
stage. Another relatable framework is the NSO/PSA Civil
Registry System, which is the computerization of the civil
registry operations of NSO and could be a multi-stage
computerization venture. It uses imaging innovation to
store, gather, and oversee civil registry records.
Additionally, it involves the example signatures of all the
city and municipal registrars, together with the CRS
licensed signatories [8].
The related studies were indeed significant for the
researchers to supply a long-term vital plan for Philippine
Catholic Churches that aims to improve their operation,
processes, and transactions by having a “while-you-wait"
handling of demands. Fast dealing with processing of
demands in this overhauled public service results in shorter
lines at the application and payment counters. This likewise
improves facilities for the comfort of the public.