THE MINISTRY OF PUBLIC WORKS AND PUBLIC HOUSING TOLL ROAD REGULATORY AGENCY i Marg Bulking nd lor. Ptmra No. 20 Kebayran Baru South Jara 12110, Te. (21) 725063, 7257128 Fax. (021) 7257126, Number: BM.01.02 - P/237 Jakarta, May 22, 2019 Pats Attachment: 2 (two) files About Improving The Performance Of Control Consultants Independent quality in quality control Toll Road Construction To Yth President Director Of Toll Road Business Entity (List Attached) Places In connection with the results of the Working Group Discussion held between Toll road regulatory agency (BPJT) with the Indonesian Toll Road Association (ATI), together this is our follow-up to the topic of improving the performance of control consultants Independent quality in toll road construction quality control as follows: 1. The existence of independent quality control consultants (PMI) is very required in the field as an extension of BPJT in performing functions supervision of quality compliance according to technical specifications and completion construction schedule according to the target time that has been set. 2. In this regard, in accordance with the results of the evaluation and discussion, in order to further improve the performance of PMI consultants in carrying out their duties in field, asked to BUJT to follow up on the following matters: a. Implementation of the procurement of PMI consulting service providers to be done open through the pre-qualification stage (open and transparent principles), in accordance with the necessary qualifications. The implementation is expected to implemented at the beginning or in conjunction with the procurement process of contractor services and consultant supervision so that it can be involved in the initial discussion (Pre Construction Meeting); b. Scope, duties, functions and responsibilities/authority of PMI consultants to furthermore, to be included in the contract of supervision consultants and contractors Executor. For toll roads that are running the implementation of construction, BUNT requested to amend the contract supervision consultant and implementing contractor contract; c. In the event of design changes and changes in the scope of construction field, as a form of involvement in the stages referred to PMI consultants asked to evaluate and also signed the minutes (BA) Examination of the final engineering plan (RTA) and Ba proposed changes in scope Construction;d. Source of financing PMI consultants remain part of the cost of investment toll road utilization, and components of the cost of consulting services will be included in the investment cost details in the Concession Agreement toll road (PPJT). BPJT will conduct an examination of the substance of reporting PMI submitted, in the event that does not meet the provisions required, BPJT can ask BUJT to delay remuneration presentation to members; ©. In the event that there are PMI consulting services that are also in the service construction management consultancy and / or supervisory Consultancy Services, requested to BUJT to separate contracts between consultants PMI with construction management consultants or supervision consultants so that services PMI consultants can be independent (separate organizations and contracts). 3. Henceforth BUJT to submit reporting on follow-up matters the above to BPJT. Thus we say, for your attention and cooperation, thank you Ggstisicad of BPUT aN WA ‘sh Prof. Dr. Techn. Ir. And The Parish Church, M.Sc “NIP. 19650603 199003 1 002 Dear Copy.: 1. Mr. Minister of Public Works and public housing; 2. Director General Of Highways; 3. Director of highways and Urban, DG Highways.Mail attachmentsHead of BPJT Number + BM .07 .02-P/ 237 Date : May 22, 2019 1. Chairman Of The Indonesian Toll Road Association; 2. President Director of PT Jasa Marga (Persero) Tbk; 3, President Director of Pt Hutama Karya (Persero); 4, President Director of Pt Citra MargaNusaphalaPersada; 5. President Director of PT Nusantara Infrastruktur; 6. President Director of PT Waskita Toll Road; 7. President Director of PT Astra Infra Tol Road; 8. President Director of Pt Jasamarga Ngawi Kertosono Kediri; 9. President Director of Pt Jasamarga Probolinggo Banyuwangi; 10. President Director of Pt Jasamarga Pandaan Malang; 411. President Director of Pt JasamargaBalikpapanSamarinda; 12President Director of Pt Jasamarga Manado Bitung; 13. President Director of Pt Jasamarga Jalanlayang Cikampek; 14. President Director of Pt Jasamarga Japek Selatan; 15. President Director of Pt Jasamarga Kunciran Cengkareng; 16. President Director of PT Marga Trans Nusantara; 17. President Director of PT Cinere Serpong Jaya; 18. President Director of Pt Trans Lingkar Kita Jaya; 19. DirectorPT Cimanggis Cibitung Tollways; 20 President Director of PT Cibitung Tanjung Prick Poitollways; 21. President Director of PT Kresna Kusuma DyandraMarga; 22. President Director of PT Marga Sarana Jabar, 23, President Director of Pt Hutama Marga Waskita; 24, President Director of PT Waskita Sriwijaya Tol; 25, President Director of PT WaskitaEarth Hero; 26. DirectorPT Trans Jawa Paspro Jalan Tolls; 27. President Director of PT Trans Jabar toll; 28. President Director of Pt Citra Karya Jabar Tol; 29. President Director of Pt Citra Waspphutowa; 30. President Director of PT Jakarta Tollroad Development; 31. President Director of Pt Trans Bumi Serbaraja; 32. President Director of Pt Bosowe Marga Nusantara; 33. President Director of Pt Jalan To! Seksi Empat; 34, President Director of PT Wijaya Karya Serang Panimbang.Attachment letter head BPJT Number! BM-01.02-p /237 Date + May 22, 2019 1. Close to 1. CHECK OUT THE MONTHLY REPORT OF THE CONTROLLING CONSULTANT INDEPENDENT QUALITY 2. Close to 2. QUALITY CONTROL CONSULTANT MONTHLY REPORT FORMAT} IndependentAttachments 1 List oF independent quality contol consultant monthly reports hate Deere Ta [Dadatdekads adatdakada adatdakada| D adatdakadaadakada adadakada Dadadakada adadakeda adacaKedal [Dadatcakada adatdakada adatdakadal igh’ ls phen ers WH Be no dakade nada ppegone te n ; fbtetinequati ctmseraisandpetom | adadakada adadakada adadakada| eed i Serene Pecreceren [niawens hawenswdemne Ee eee Sere aeieasl seule (Sie! Gisscsucannune ecesteemsenran Soe eat tres Podisremmner dats diet SSE vets ‘hati nth eelemeiaion ot TE) aon ChusacsoalC son Coase] 40a Chromo tuaonwnn2¢hasr other an [pve esonmensaton on the nen ie JDadatdakada adatdakada adatdakada (Coidals win PPR pare land In moniton's pmireedom fa) ‘eco ha evausion oh popes) Lica! Government lated Agencies ‘ah ne eemenetn tx 0) ‘esl GPT ine priate ran t roses des horas ad tcoe chars Ire ian, (sss SPIT ne inlerriaion ewan ioe aco andor ie ID adadakada adadakada adadakada| i T Dadacakada adadakada adadakeda Joi cmc on Cromon| oe omc ace on opt vroas osirg Cnn ma SttstsSeoearscngs oy tes = misuaienanineens |Oadadakada adadakada adadaked: areructon on # tues tl (13) Baer ‘pga Reaazeronnarforsy rat ae writen, BUF twas writin to tho loosen coemsca] ace Coy es ad PD Dees Gel oa (8 ‘Br secarea narrate on ae Gvauusion of fe realzaton 'anaton [C1 moan, there's nothing a Pweccunais | BUST esrAppendix 2 BUJT LOGO AND NAME TOLL ROAD CONSTRUCTION... . NAME AND LOGO OF THE CONSULTANTCOVER LETTER KOP PMI CONSULTANT SERVICE PROVIDER Project Location, Date/Month/Yr Number Attachments t= Dear 2 Head Of Engineering Toll Road Regulatory Agency Ministry Of Public Works By: Jakarta Monthly Report No.Xx Month Xx Year Xx With Respect, In accordance with our duties independent quality contro! consultants (PMI) toll road construction work xxx-xxx contained in the contract No. xxx, date xx month year, herewith we submit monthly report No.xx months xx years xxxx information on the development of toll road construction work XXXXXK. Thus this monthly report submitted and for his attention we thank you very much. Sincerely, Copy: * Secretary of the Highway Administration (BPJT) ¢ Head of BBPJN /BPJN... mo) © Teteat eben of Dees he Goad Dies ote Badal Deas ote aol Drcrsl eb |... esse seeees)Executive Summary is a brief description of the entire report will make it easier to identify ? the Toll Road project in question]. Executive summery should contain the following: 1. Project Location Map: [Describe the location of the project both administratively and in coordinates. Can use satellite imagery or google map to indicate the location of the toll road project in question. Given explanation of the division per section, along with the length.] Figure 1. Project location map (example) 2. Technical Data Table 1 Technical Data Of Toll Road Project TECHNICAL DATA VALUE / AMOUNT ‘Speed plan Columns Column Width Off-Road Shoulder Width Median Width Types Of Pavement Number Of Toll Gates Number Of On/ Off Ramps Number Of interchanges Amount Under BridgeTECHNICAL DATA VALUE / AMOUNT Number Of Overpasses Number Of Underpasses Number of JPO) Number Of Pedestrian Boxes Types crossing building others not yet mentioned Number of Rest areas / lips Estimated daily cross plan (LHR) XXX (year xxx) Concession Period 3. Project Progress Status 3.1. Design Progress Table 2 Progress Of Toll Road Project Design Geometric DRAINAGE Structure Geotechnical IBRAND, PERAMBUAN And BANGUNA ROAD COMPLEMENT Tolls Filled design discussion status If it is approved approved Bina Marga date XXX3.2. Land Acquisition Progress 3.2,Progres Pengadaan Tanah Table 3 Land Acquisition Progress Data Land Requirement Free Land ee a ial SisaLahan Lee Panjang (nt) Be 53.3. Physical Progress Table 4 Data Of Toll Road Project Construction Progress a iysical Progress (%) Time Monitoring Areas! evbamess pembebesai iat Plan Realization Deviation Tete Used Rest (day) (day) (day) 33) ae Panseane Fal I ata Brief analysis of construction progress 10Waltu Tabel 4 Data Progres Konstruksi Proyek Jalan Tol ee ee a Fara Res Det 5) ar) 8) ux) cy) MO Ra Analsa singkat tentang progres Konstuksisection or S curv Gambar 2 Kurva $ (dapat citampilkan kurva S per seksi atau Kurva S total project)Table 5 Data Progress Of Buildings Constructed NS Buildings Total Total — Crossings | Plan Awakened | Descrip! i ‘Overpass 5 3 | Examples 2 other l 4. Examination Findings As a form of follow-up monitoring of the findings of the previous month and month walking Table 6 Monitoring The Findings Of The ExaminationTABLE OF CONTENTS PREFACE ... COVER LETTER... EXECUTIVE SUMMARY......... LIST OF TABLES 000. LIST OF IMAGES ... CHAPTER 1 INTRODUCTION Error! Bookmark not defined. or 1. 1. Background .. 1.2. Working relationship between BPJT-BUJT-PMI-Bina MARGA... 12 1.2.1. Toll Road Regulatory Agency ....... 1.2.2. Toll Road Business Entity.. 4.2.3. Independent quality control (PMI)... 1.2.3.1. PMI consultant contract Data ............. 1.2.3.2. Duties and functions of PMI consultants. 1.2.3.3. Duties and functions of PMI consultants... 1.2.4. Directorate General Of Highways . CHAPTER 2 PROJECT INFORMATION 2.1. Project Data .. 2.2. Project Owner Information ... 2... 2.3. Project Organization Structure... 2.3.1. Contractor Organizational Structure. 2.3.2. Organizational Structure Of Supervisory Consultants... .. 2.4. Total workforce (HR)... CHAPTER 3 PROGRESS AND PROGRESS OF WORK 3.1. Design Work Progress ... 3.2. Land Acquisition Progress... 3.3. Construction Progress... 3.3.14. Job Access Analysis...3.3.2. Strip Map Construction Implementation... . sevceeee 30 CHAPTER 4 INDEPENDENT QUALITY CONTROL ACTIVITIES (I (PM). ae 4.1. Evaluation Of Quality Management System Compliance... 4.2. Evaluation of design and construction scope changes ... 33 4.3, Evaluation of the availability of human resources, materials andequipment ... 4.4. Material Quality Test Supervision... . 4.5. Evaluation Of Work Procedures... 4.6. Evaluation of the implementation of RKL, RPL, & SMK3... 4.7. Report on the results of coordination with Related Agencies... 37 37 37 4.10. Report on the results of the road function and feasible assistance Road Operations 38 4.11. Special Report to BPJT.. .. 39 39 4.12.1. Realization of PMI activities (current month period)... 39 Bee? 4.8. Field Visit Report 4. 9. Coordination Meeting Report ... 4.12. Realization and PMI Work Plan ... 4.12.2. PMI work plan (next month period) ... 39 CHAPTER 5 CONCLUSIONS AND SUGGESTIONS ........... see 1 41 42 5.1. Conclusion... 5.2. Advice .. ATTACHMENTS ...LIST OF TABLES Table 1.1 general information on PMI contract Data.. Table 1.2 list of PMI personnel... Table 2.1 technical Data of xxx Toll Road rn Table 2.2 Data Contractor Contract... ; Table 2.3 Data On Supervisory Consultant Contracts .. Table 2.4 Lists The Amount Of Labor ... Table 3.1 Land Procurement Progress Report Table 3.2 Construction Progress Report. Table 3.3 Details Of Building Construction ProgressCrossin Table 4.1 Completeness Of Project Documents. Table 4.2 Mapping The Number Of Workers. Table 4.3 Mapping The Number Of Workers. . a ication of problems in Toll Road projects... 35 Table 4.4 ide! Table 4.5 evaluation of the implementation of RKL, RPL, & SMK3 36 Table 4.6 Field Visit Report ... 37 39 40 Table 4.7 realization of PMI activities ... ... Table 4.8 PMI activity plan ...LIST OF IMAGES : Figure 1. Mechanism Of Supervision Of The Implementation Of Road Construction Tolls... seo 12 Figure 2. Bpjt organizational structure. 14 Figure 3. Organizational structure of PMI. 19 Figure 4. Organizational structure of PMI... 22 Figure 5. Contractor Organizational Structure... 22 Figure 6. Organizational Structure Of Supervisory Consultants 23 Figure 7. Sample Land Status Map... 27 Figure 8. Examples Of S Curve Review Results 29 ... Figure 9. Examples Of Toll Road Work Map Strips . 31 Figure 10. Examples Of Meeting Minutes... 38Chapter 1 Introduction 1. 1. Background In order to be conveyed about the general description of the Toll Road Work Project in question. Starting from the location of toll road work, the total length, Section Division is also a brief overview of why toll roads it must be built, what urgency, what benefits. 1.2. Working relationship between BPJT-BUJT-PMI-Bina MARGA Brief description of the organization between BPJT and BUNT, createdagar a chart like the following example in accordance with KAK PMI. Minteror UPR Tot Road Reguatoy Agenay Soar Drees (Core Tean/ Proc aa Management omies (PMO) IN BPN CConsiution Projects Desoritian: Instruction Line Figure 1. Mechanism Of Supervision Of The Implementation Of Road Construction Tolls (source: SE Minister of PUPR No. 8/SE/M / 2017 about the mechanism Supervision of the implementation of toll road construction carried out by Toll Road Business Entity)1.2.1. Toll Road Regulatory Agency Duties and functions of BPUT in accordance with the circular of the minister of PUPR No. 08/SE/M / 2017 on implementation Supervision Mechanism Toll road construction carried out by Toll Road business entities, among others as follows: 1. Coordinate with the Directorate General of highways and/or BBPJN / BPJN related to the implementation of toll road construction. 2. Supervise construction work in accordance with PPJT. 3. Assigning Core Team / PMO to assist BPJT in implementation) of work-related monitoring and supervision construction in accordance with PPJT. 4. Assigning PMI consultants to conduct quality control construction including the fulfillment of PPJT scope and time of work construction carried out by BUJT. 5. Coordinate with the Directorate General of highways related targets completion, progress of work, and handling problems which could potentially hinder the completion of construction work including the execution of the Order of the minister of PUPR. 6. Perform field analysis related to the fulfillment of the scope of work, progress of work, fulfillment of quality work, and problems that could potentially hinder settlement construction work. 7. Provide reports on the implementation of construction work, as well as recommendations or proposals to the minister of PUPR related handling problems that could potentially hinder settlement construction work. 4.2.2. Toll Road Business Entity Duties and functions of BUJT in accordance with the circular of the minister of PUPR No. 08/SE/M / 2017 on implementation Supervision Mechanism Toll road construction carried out by Toll Road business entities, among others as follows: 4. Carry out construction work in accordance with PPJT. 2. Ensure and take full responsibility for the implementation process, quality control process, and the implementation of construction for achievement of quality implementation and safe construction quality, and comfortable in accordance with applicable regulations and technical requirements.3. Guarantee and responsible answer fully implementation of the final engineering plan (RTA) in the field fit witFTechnicalspecifications and requirements happens. 4. Create and implement an internal management system for control, implementation, and quality control of construction. 5. Implement recommendations and input from BPJT either through Consultant PMI, as well as the Core Team / PMO BPJT and Directorate General highways, to be followed up. 6. Coordinate in the field with all implementing units supervision for the achievement of quality work. 7. Give full access to the Directorate General of highways, BBPJN / BPJN, consultant PMI, Core Team / PMO BPJT in perform their duties and functions. In this chapter should also be listed organizational structure BUJT, with purpose to determine the division personnel pairing coordinated intensifdengan consultant PMI. Examples : mT STHUCTURE OF TOL AHO CENSTRUCTON seXyASEOY Pr Two wth PMI Figure 2. Bpjt organizational structure1.2.3. Independent quality control (PMI) 1.2.3.1, PMI consultant contract Data Describes the PMI contract data as follows: Table 1.1 general information on PMI contract Data CONTRACT DATA Description Name Of Consultant No.Contract If there addendum agar are also listed Contract Date SPMK Contract Value Execution Time 1.2.3.2. Duties and functions of PMI consultants Duties and functions of The Independent Quality Controller (PMI) in accordance with PUPR ministerial circular number 08/SE/M / 2017 on mechanism Supervision of the implementation of toll road construction carried out by Toll Road business entities, among others, as follows: 1. Support BPJT in the implementation of the evaluation of the implementation final Engineering Plan document (RTA) and specification fulfillment technical in the implementation of toll road construction, including review Contract Quality Plan (RMK) construction of the contractor and Quality Control Plan (RMP) from the supervision consultant, as well as provide recommendations to BUT directly and/or through BPJT. 2. Carry out the analysis by going down directly to the field periodically and in coordination with BUJT and consultants Supervision to ensure compliance with the scope, progress work, quality, and time of work. 3. Coordinate with BBPJN / BPJN related issues in 1 fulfillment quality of work, and potential problems impede the completion of construction work4. Provide monthly reports and / or related special reports progress, quality and timing of construction work to the toll road to BPJT including Core Team / PMO BPJT and BBPJN/BPJN, including recommendations for handling potential problems impede the completion of construction work. In addition, according to the framework of reference for road construction PMI consultants Toll, general duties of PMI consultants include: 1. Planning a. Ensure the availability of final engineering plan (RTA) documents and technical specifications to be implemented in the implementation construction and evaluation of the proposed review ' design. b. Perform review and provide improvement recommendations the contract Quality Plan (RMK) construction of contractors and Quality Control Plan (RMP) of consultants Supervision 2. Process a. Supervise the implementation of RMK by contractors and implementation of RMP by consultants supervision, and provide recommendations to BUJT through BPJT. b Evaluate potential delays in completion construction due to land that has not been free, utility constraints, design adjustments, or that can not be done its construction. c. Evaluating the suitability of toll road construction products built by BUJT with RTA and quality standards that have been set. Suitability of toll road construction products indicated with the fulfillment of these aspects: functionality, reliability, durability and ease of maintenance Scope of duties and responsibilities of PMI Consultants in stages construction, among others: 1. Perform Quality Management System Control and evaluation, monitoring and reviewing the progress of construction, as well as submit evaluation reports, responses and recommendationsto BPJT and the National Road implementation Center (BBPIN), Directorate General of highways. 2. Conduct regular field visits for evaluation suitability of construction implementation to RTA and specifications techniques that refer to the circular of the Director General of Bina Clan number 02/SE/Db / 2017 dated March 13, 2017 about Submission of technical specifications and special specifications of the road Freeway and Toll Road 2017 within the Directorate General of highways and the suitability of the implementation of supervision against RMP that has been approved in the preparation phase. 3. Conducting drone video documentation as one of the results supervision of construction progress submitted to each BPJT month equivalent to the collection of monthly reports. 4. Supervise and control the implementation of quality tests materials and products made BUJT and evaluate against the quality test report submitted by BUJT. If the PMI consultant views there is a discrepancy between quality execution of contractor work with technical specifications then the PMI consultant has the right to ask BUUT to test product quality samples separately, and evaluate suitability of product quality sample test results carried out with quality standards have been established. All costs for implementation of product quality sample test is the responsibility of BUNT. If found discrepancies, PMI consultants provide recommendations for repair measures, dismantling even until the termination of construction activities. Remedial measures conducted by the BUJT should be controlled consultants PMI. 5. Evaluate the availability and suitability of needs human resources, materials, and construction equipment in field, in the framework of the completion of work plans that have been agreed. 6. Perform evaluation of work procedures, stages and methods construction. 7. Make an evaluation of the fulfillment of the construction schedule in accordance The S curve includes giving an opinion on the causes of delays and solutions to catch up delays accordingly with provisions in PPJT.8. Monitor and ensure the obligations of BUJT in the implementation environmental management and monitoring efforts (UKL / UPL), provide advice / recommendations related to impact management environment, and evaluation of the implementation of safety and Occupational Health (K3), as well as the implementation of traffic management in field during construction. During the construction phase, when based on observations and assessments of PMI consultants, BUJT not implement environmental management, safety management and Occupational health, as well as traffic management in accordance with requirements, the PMI Consultant must immediately report to BPJT and if necessary can recommend a delay part or all of the work. 9. Provide special reports to BPJT and BBPJN, Directorate General of development Because when an important event that disturbs implementation of construction within 24 hours after the incident, and give recommendations on the incident. 10. Coordinate with the commitment making officer (PPK) Land acquisition in monitoring the progress of land acquisition including problems and follow-up solutions in field. 11. Conduct field evaluation of Government proposals Regional / relevant agencies related to the implementation of construction in field 12. Assist BPJT in the evaluation of proposed changes design and changes in the scope of construction in the proposed field by BUJT. 13. Assist BPJT in efforts to increase the effectiveness of the dashboard information system in the preparation of Porto folio toll road project in Indonesia. 14. Assist BPJT in the implementation of the evaluation of the feasibility of functions and operations toll road. PMI consultants evaluate the feasibility of preparing the function related document evaluation, evaluation of construction results in the field, and evaluation of safety service facilities, in addition to inspection suitability of toll road construction products that meet the aspects: functionality, reliability, durability and ease of maintenance. 15. Attend scheduled meetings organized by BPJT / BBPJN / BUJT / contractor / consultant supervision, or invite the construction implementing party meeting on a scheduled basis,and submit suggestions/ input / recommendations as outlined in the minutes of the meeting discussion. 16. Submit suggestions/feedback / recommendations by written letter to BUJT with a copy to BPJT and BBPJN, Directorate General Highways. 17. Develop a weekly work program or plan for the month running and the following month and the evaluation of the realization work plan for the previous month. The work Program includes among others: field inspection, monitoring material testing, resource evaluation, safety management system monitoring Occupational Health (SMK3), meeting discussion and coordination with related agencies. 1.2.3.3. Organizational structure of PMI consultants In this chapter lists the organizational structure as follows: Figure 3. Organizational structure of PMI [Contains a chart of the organizational structure of PMI consultants, ranging from Team Leader and all staff and construction personnel who participate in the PMI team. PMI must describe all the team names and their respective positions- respectively. In this section should also be clearly spelled out the task and the responsibilities of each individual are as follows:Table 1.2 list of PMI personnel No, The Power Of * Name Tasks [A. Senior Experts L | Team Leader / Senior Road Member 2. | Quality Assurance and Quality experts |__| Senior Control |_3. Senior Project Management Expert ["B. Members | 1. Road Members 2 Structural Members [_3. Material and quality expert 4. | Occupational Health and safety experts |__| Environment [C. Visiting Specialist [ 1. The Specialist.) [D. Assistant Expert™**) 1.2.4. Directorate General Of Highways Duties and functions of the Directorate General of highways in accordance with the ministerial circular PUPR number 08/SE/M / 2017 on supervision mechanism Implementation of toll road construction carried out by Business Entities Toll roads, among others, as follows: 1. Provide direction to BBPJN / BPJN related supervision implementation of toll road construction. 2. Coordinate with BPJT related to completion targets, progress work, and handling potential problems hindering the completion of construction work include carry out the orders of the Ministry of PUPR. 3. Conduct field observations either alone or together with BPJT, terkiat progress of work and problems that could potentially hinder settlement construction work. 4, Provide recommendations or input to the minister of PUPR related to handling problems that could potentially inhibit completion of construction workChapter 2 PROJECT INFORMATION 2. 1. Project Data Contains information about the toll road project in question in general in the form of location maps and technical data of toll road projects. Examples: Table 2.1 technical Data of xxx Toll Road project TECHNICAL DATA VALUE / AMOUNT Speed plan Columns Column Width Off-Road Shoulder Width Median Width Types Of Pavement Total Gate Tolls | Number Of On/ Off Ramps Number Of interchanges Number Of Bridges Under The Bridge River) Number Of Overpasses Number Of Underpasses Number of JPO) Number Of Pedestrian Boxes Number Of Types Other crossings Buildings Number of Rest areas /tips Estimated daily cross plan (LHR) XXX (year xxx) Concession Period2.2. Project Owner Information In the form of info graphics how the ownership stake in the Toll Road intended. Examples: SHARE OWNERSHIP. FS MPTA «PTB weTc “PTD Figure 4. Organizational structure of PMI 2.3. Project Organization Structure 2.3.1. Contractor Organizational Structure PMI must include data about the implementing contractor per package if more than 1 package, designated by BUJT for work on the project in question. The data is in the form of contract data and organizational structure along with the names of each personnel. Figure 5. Contractor Organizational StructureTable 2.2 Contractor Contract Data CONTRACT DATA Description Implementing Contractor No.Contract Let me know if there is an addendum 7 Contract Date Contract Value Types of contracts Payment Method Execution Time Preservation Period Job Location 2.3.2. Organizational Structure Of Supervisory Consultants PMI must include the duties and functions in accordance with the contract data about consultant supervisor appointed by BUUT to oversee the project in question. The Data in the form of organizational structure and the names of each person. Examples; Figure 6. Organizational Structure Of Supervisory Consultants‘Table 2.3 Data On Supervisory Consultant Contracts CONTRACT DATA | Consultant No.Contract Description Specify if there is an attachment contract Contract Date SPMK Contract Value Execution Time 2.4. Total workforce (HR) Table 2.4 Lists The Amount Of Labor description: — * ) Builders and foremen ** ) 0B and security guardChapter 3 PROGRESS AND PROGRESS OF WORK BAB 3 +. Design Work Progress, __ FMA IIIAN PFKFR.IAAN PMI consultants must describe in detail the progress of the design work progress, amc 1. Design Status (approved/no, partial/full) 2. Design change Status (if any) and the cause of the change. 3,4, Progres Ferenjaan Vesain Konis2. and Acquisition Progress '@56-pogres kemajuan pekerjaan desainantaa ain {, Describe how many percent of land acquisition work has been completed and compar te ce lete Should also be described about the obstacles and p faced in the process of land acquisition. MllNya. Chart 3. 1 Land Acquisition Progress Report 43.2, Progres Pengadaan Lahan Weneyigga such selene petit i en dengan total lahan yan baryon) wikaFiotd | ris cer ean atan fyriols fn an yang din pembebasan lahan, Tabel 3. 1 Laporan Progress Pengadaan Lahan Kebutuban Lahan Ag luas Im! Panjang (mm) Bidang (km) A) Ae Ng etyLAND STATUS (CURRENTLY UNCONSTRUCTED) SUB ZONE : STA [ATUS LAMAN (SAAT INI BELUM DAPAT DIKONSTRUKSIKAN) TONA: STA. Main Road (stack) Sta. Ramp Constriiction a Ltn Figure 7. Sample Land Status Map 2 Kensrs amp Gambar 7, Contoh Peta Status Lahan3.3. Construction Progress 443:3;1, dob Access Analysis J. Tivgiee iwimwener Describe how many percent of physical work has been completed and compared to thi 34,analysis 7 recommendation if the deviation has reached 10%, it can be an addendi Please include the S curve in your monthly report. Menguraikan sudan seoerapa persen perenjaan Tsk yang sudan eS cavanomngkan dengan total pekejaan. Diberlan anal! rekomendas| ka devasi sudah menca| 7%) aye) 0) (Gay) | Peery Pest Pa UA cr Redo’ Delos 4th Stam | Rass (har) (%) (har) (9) (tar) (4)enuny muntie eH Yonop "8 nequiep PMY ayy SH HOW eqWED NY 0 RMT RAF Kea EVE a ee mene3.3.2. Strip Map Construction Implementation PMI consultants must include Mapping in the form of work points and what work is being done at that point. To clarify must be included documentation-documentation done PMI consultant and made in the table along with the description clearly. Examples: Chart 3. 3 Details Of The Construction Progress Of The Crossing Building Building Type ; Status wo Crossings Location Raarod Description TOverpass ‘Sta XX ‘Awakened Sta YY Construction process [XX %, Sta ZZ Not yet awakened [Constrained land 2 |Undeprass 3 |dstSTRIP MAP PAVEMENT Toll road STA. STRIP MAP PERKERASAN JALAN TOL STA. Figure 9. Examples Of Strip Map Road Works Gambar 9, Contoh Strip Map Pekerjaan Jalan ToChapter 4 INDEPENDENT QUALITY CONTROL ACTIVITIES (PMI) 4.1, Evaluation Of Quality Management System Compliance One of the tasks of the PMI consultant is to ensure that each document- the necessary documents have been prepared in full by each stakeholders in the project. To it is easy to see that the Internal Control Panel can be configured in 1 Check List as shown below. Examples: Chart 4. 1 Completeness Of Project Documents Status Availability Of Project Documents Description (there is/is not) 1 [RMP and RMK 2 Material and supply chain Data 3 | Contract Documents 4 | Shop Drawing Documents 5 | Lap. Implementation of SMK3, RKL & RPL PMI consultants must provide input and advice to contractors in the application of the SMM and reported in the PMI report feedback, suggestions and follow-up. 4.2. Design evaluation and construction scope changes In the implementation of a construction work is likely to there have been changes to the RTA. The role of PMI is report changes to the existing RTA during construction and deliver an analysis of these changes. A description of these changes should be included in PMI report.4.3. Evaluation of the availabilty of human resources, materials and equipment PMI consultants are required to report on the plan and realization of compliance quantity of Human Resources( HR), materials and equipment from contractor. Examples: Chart 4. 2 Mapping The Amount Of Labor |_Total Workforce Description a =| No ‘sition Plan Realization 4._ Supervisory Consultant Resident Engineer a Det 2._ Implementing Contractor Head of Project (general Superintendent) ‘dst Chart 4. 3 Mapping The Amount Of Labor BS = ne “obs. Land Number of o's Perea Roe 4.4. Material Quality Test Supervision This subchapter contains all Material testing data conducted by Contractor with consultant supervision. The material must be suitable with the specifications in the contract document. Testing it among other concrete compressive test, reinforcement specifications used, and Other materials. PMI consultants must also supervise activities that and should be reported in the PMI report. 4.5. Evaluation Of Work Procedures PMI consultants should explain and check also about the method implementation and implementation procedures made by the contractor then it will be approved by the supervisory consultant before the contractor start working on the intended work item. Method of implementation can be attached in the PMI report.PMI consultant must ensure the running of Standard Operating Procedure (SOP) implementation well in the field. If then pad implementation of the service provider (contractor does not implement SOP well then the PMI Consultant must include it in PMI report. The format can be the points of the incident in question and the role of PMI Consultants in it. In the implementation of construction may occur problems- problems. PMI task is to report problems- existing problems during construction and follow-up plans like what. Description of the problem and follow-up plan it should be included in the PMI report. Examples: Chart 4. 4 identification of problems in Toll Road projects NO Job De: ti Locati Probl Follow-Uj 4 job Description ocaton robloms ‘ollow-Up_ imanmactar - Stat 4.6. Evaluation of the implementation of RKL, RPL, & SMK3 Outlining what the implementation of an Environmental Management Plan should look like (RKL) and Environmental Monitoring Plan (RPL) in the field, can a check list or narrative report accompanied by documentation photo. PMI consultants must supervise and report on the implementation of the RPL and RSVP in the field. Examples:Chart 4. 5 evaluation of the implementation of RKL, RPL, & SMK3 impact sourdsseld, P2uton Pebocenn Rlaragarse IK} cxecutoe Activities ‘ana Wn monitor Envionment Impact envionment Time _"Yfonment Management Reotuaion Te toring ife vitor No Pelaksana Lingkungan | Pengelolaan Dampak | Sunder i Ungkungan | Danpak Reasasl4.7. Report the results of coordination with relevant agencies Report recommendations from Highways and local governments (if existing) related to toll road work, and land procurement PPK report about the progress and problems of land acquisition. 4. 8. Field Visit Report One of the tasks of PMI Consultants is to visit field regularly to evaluate the suitability of the implementation of construction against RTA and technical specifications referring to the circular Director General of highways number 02/SE/Db / 2017 dated March 43 2017 on submission of technical specifications and special specifications Highways and expressways 2017 within the Directorate General of highways and the suitability of the implementation of supervision of Project Quality Plan (RMP) that has been approved in the preparatory phase. Routinely PMI should make visits for observation in field and ensure the actual condition of the reports submitted in a meeting, then make it in a table report field visits. Examples as follows: Chart 4. 6 Field Visit Report No: |Date Location Photos Description documentation 1_|[mm-dd-yy 4. 9. Coordination Meeting Report One of the tasks of PMI is coordination and attending meetings monthly. In the preparation of the PMI report should be included meetings anything followed by PMI consultants. Meeting minutes must be attached in a clear format includes the implementation time, place, participants meetings, and issues discussed along with photo attachments. Examples:The ath week utes " Sexy Sexva SEH 20 May 2018) via [a Figure 10. Examples Of Meeting Minutes Results 4.10.Report on the results of the road function and feasible assistance Road Operations This subchapter is specific to the work that has been completed and will operated, but before that there must be a proper evaluation of the function and operational. Evaluation of the feasibility of toll road functions! held in order to meet the requirements of technical aspects, operations, and administration as a safe highway. PMI consultants should report stages of the evaluation process ULF this Toll Road, including monitoring improvement on the findings of the ULF examination.4.11.Report Specific to BPUT Attach a special report submitted to BPJT and BBPJN related if important events that interfere with the implementation construction within 24 hours after the incident in the month and give recommendations on the incident. 4.12. Realization and PMI Work Plan 4.12.1, Realization of PMI activities (current month period) In each report, the PMI Consultant must clearly outline what activities will be carried out by PMI consultants in the reporting month and the realization of planned activities in the previous month's report. PMI consultants should explain with details whether the plan and realization is appropriate or is there penambhan-addition of other activities. Examples as follows: Chart 4. 7 realization of PMI activities No| Job Description 7 Z eral 5 4—| Description 1 |, Kuni [ Rene. Airport Real 2] ot Rene Laborat Real 3 |, wectnos [Rene Weekly Real 4 | other Rene. fC Real | 4.12.2. PMI work plan (next month period) In each report, PMI consultants must also elaborate with clearly what activities are planned to be carried out on next month. PMI consultant must explain in detail what is the intended activity plan. Examples as follows:Chart 4. 8 PMI activity plan No | Job Description 7 oe Ta] Desarintion Kunj Rene. Airport Real 2 Test Renc. Laborat |" Reai Meetings Renc 3 Weekly Real Renc 4 | other ene.Chapter 5 CONCLUSIONS AND ADVICE 5.1. Conclusion Briefly describe the solid and clear all the activities of PMI in the reporting month in question. Can be made in the form of bullet points. 5. 2. Advice The suggestions and input from PMI consultants can be written in sub this chapterATTACHMENTS 1. S Curve [appendix S curve accompanied by an explanation of the curve is still on track or the job is too late or even the job already beyond the progress.] 2. Meeting and Coordination activities [PMI consultant must attach all the activities of the meeting held during the reporting month. This Sub-chapter contains data on what meetings are held, Time, minutes, attendance list, discussion, and documentation] 3. Correspondence Activities [ PMI report should attach all correspondence activities held during the reporting month. Incoming mail © Outgoing Mail * Special report of important events *) 4. Documentation [Every time a PMI consultant conducts surveillance in the field][THE MINISTRY OF PUBLIC WORKS AND PUBLIC HOUSING TOLL ROAD REO ATOR. AGENCY a 3 asia8 Fax 21) 7254 Number: UM.01,02-Pt. 2/14 Jakarta, 18 April 2019 Protos tachments —: 4 (one) filo Hal Presentation Of Meeting Minutes To Yth.: 1. Head of Subdit implementation and Control, Directorate of free roads Barriers and Urban, Directorate General of highways; 2. Head SubditMonitoring and Evaluation, DirectorateRoad Construction, DG Bina Marga; 3. Head Of Investment, Secretariat Of Toll Road Regulatory Agency; 4. Development director of PT Jasa Marga (Persero) Tbk; 5, President Director of Pt Hutama Karya (Persero); 6. President Director of Pt Citra Marga Nusaphala Persada; 7. President Director of Pt Marga Mandala Sakti; 8. President Director of PT Waskita Toll Road; 9. Ir. Yayan Suryana, M.Eng.Se. in Places In connection with the implementation of the Working Group Discussion meeting Improving the performance of independent quality control consultants in control Quality of toll road construction, on Thursday, April 18, 2019 in the meeting room 3rd floor of the Toll Road Regulatory Agency, we hereby convey the results of the discussion as attached. Thus we say, for your attention and cooperation, thank you BPJT Secretariat Head Of Engineering, Primawan Avicenna, ST, MConstMgt NIP. 19720618 200112 1 002 Dear Copy.: 1. Head of Toll Road Regulatory Agency (as a report); 2. Secretary Of The Highway Patrol.MEETING MINUTES. Day / Date : Thursday, 18 April 2019 Beat : 10.00 pm-finish Places Bpjt meeting room Bina Marga Building 3rd Floor Pattimura street no. 20 Kebayoran Baru, South Jakarta Meeting Leaders —_; MembersRegulatory BodiesToll Road Elements Profession Agenda “Werking Discussion Group Performance Improvement Consultants Quality Control Independent in toll road construction quality contro! Meeting Participants Attendance List Attached ‘Working Group Discussion meeting on Consultant performance improvement has been held Independent quality controller in toll road construction quality control led by members of the Toll Road Regulatory Agency elements of the profession, and attended by Subdit implementation and control of the Directorate of highways and Urban (Ditjen JBHP), Subdit Monitoring and evaluation of the Directorate of Road Construction, Engineering Secretariat of the agency Toll road regulator (BPJT), Investment Division of BPJT Secretariat, PT Jasa Marga (Persero) Tbk, PT Hutama Karya (Persero), PT Citra Marga Nusaphala Persada, PT Marga Mandala Sakti, PT Waskita Toll Road, and Ir. Yayan Suryana, M.Eng.Sc, with the following result: 4. In principle, it was agreed that an independent quality contro! consultant (PMI) is required in the field in quality control of construction quality and fulfillment of target time completion of toll road construction, 2. Necessary equalization of perception of the assignment of consultants PMI, where its presence in the field is as a partner in the implementation of functions supervision and control. So hopefully PMI consultants can run it is as good as it gets in terms of job performance, and assist BUJT in escorting the implementation of construction, 3. Some things agreed to be done in order to improve the performance of consultants PML in the field include the following: a. The need for an explanation of the existence including the scope of duties and responsibilities consultant PMI, as outlined in the contract document BUJT with contractors and consultant supervisor (supervision), including the role and dutios of each party Implementing construction so that there Is no overtap. . Procedures for the procurement of PMI consultants to be carried out by public tender method) (open and transparent principles), in accordance with the required qualifications. {As for implementation is expected to coincide with the procurement process of contractor services and supervisory consultant. So hopefully the implementation can begin simultaneously. c, Implementation of funding and payment of PMI consultants proposed to , remain implemented by BUJT with a minimum amount of billing rate by year the experience of experts is established in accordance with applicable regulations. d. Before experts are mobilized, BPJT must provide information on the scope, tasks, functions, as well as other necessary explanations, including the understanding that funding consulting services through BUST is part of the investment Road toll©. Required project management manual that describes the scope of tasks, procedures way, and stages of implementation in the organizational unit of the construction project can run welll 4. Henceforth, the next discussion meeting will involve the PIC of the road Association Toll Indonesia (AT!) and BPJT appointed to obtain input in order PMI consultant performance improvement. Thus the minutes of this meeting are made to be used as appropriate. Knowing b ma Head Of Engineering ae Prime Minister Avicenna ST, M.Const Mgt Hadi Suprayitno, ST, MT NIP 19720618 200112 1 002 NIP 19821120 200912 1 001Badan Pengatur Jalan Tol (BPJT) eta euro ta etme little] DAFTAR HADIR Hari, Tanggal_:Komik April 101g Waktu 10.02..Wg.--...selamat.. Tempat Ruang Rapat BRUT Lantau 5 Agenda Psrv Perkantoran Kelompok Kerja Peningkatan Fineng. _Forsoltan PMI dalam Negeri \ ian Fuoritas Forsyrursi_Jdan, ‘DI. Pemimpinrapat WO AHO - 6B ic PCtiveasson. Ailants Set BAIT = 3 |Sadakati Gonfs) SudifPe, bil B Wo | b fejarnanly J Oe [Z| Bas Mar [adi 1a1g% 6 | Areintan f om 7 19. MANGUF aM 8 | pcos suman yer Qa 9. | thant Hipsy Aube - JM od -reipy 10. | \Wseorang Hongaria WIR 0812-49 32994 H- | Yo-you Suryowa oBl2 B66 E05 12. | D.wm2kTD Cone 4 on | 662201 is | Ceay la.9 WTR 08898883 4y, | Rat intan SA, BRUT 0818906828 Ay & S| enae Wage” Hedy te 319099") _—~+ We | Soeahonr Ch. Kornel MTS BpT e8t 97703464 18 | Fearne. sere it | aeons | ee fo (PST), Gang Bn Marge prdk2 an’. atinea No 20S Jka 12110, Tp, 21728088, 02 T8857 Fax, (2.725728THE MINISTRY OF PUBLIC WORKS AND PUBLIC HOUSING TOLL ROAD REGULATORY AGENCY Bina Marga Buitng 2 Flo Patirure No. 20 Kebayrsn Baru Sot kara 1210, Te, (02!) TaS8069 725725 Fax (221) 7257125 Number: UM.01.02-PU13G Jakarta, April 2019 Properes Attachments :1 (one) file Hal ‘Meeting Invitation To Yth. (Invitation List Attached) In Places In connection with efforts to improve the performance of quality control consultants Independent, We hereby invite you to attend the meeting discussion that will be held on: Day / Date 2 Thursday, April 18, 2019 Time 2 At 10.00 s.d finished Places Bpjt meeting room, Bina Marga Building 3rd Floor Pattimura street no.20 Kebayoran New, South Jakarta Agenda Discussion on the establishment of Working Group on performance improvement Independent quality control consultants) In Toll Road Construction Quality Controt In this regard, the Toll Road Business Entities are required to deliver the results of the performance evaluation of the task implementation of the controlling consultant Independent on Toll Road Construction Thus submitted, for your attention and presence we thank love Secretary BPJT, Ir. Abram Elsalava Barus, M. Eng.Sc NIP. 19660715 199603 1 007 Dear Copy. 1. Head of Toll Road Regulatory Agency (as a report): 2. Director Of Road Development, Directorate General Of Highways, 3. Director of highways and Urban, Directorate General of developmentMarga.Aletter from the Secretary of the BP Number: UM.0I.02-Peri3c Date : t6 April 2019 INVITATION LIST 1, Members Of The Toll Road Regulatory Agency; 2. Head of Subdit implementation and control of highways, Directorate General of development Marga; C3, Head of sub-cirectorate of monitoring and evaluation of road construction, Directorate General of highways; «4, Head Of Engineering, Secretariat Of The Toll Road Regulatory Agency; 5, Head Of Investment, Secretariat Of Toll Road Regulatory Agency; 6. Development director of PT Jasa Marga (persero) Tbk; 7. President Director of PT. Hulama Karya (persero); 8. President Director of Pt Citra Marga Nusaphala Persada; 9. President Director of Pt Marga Mandala Sakti; 10. President Director of PT Wskita Toll Road 11. Ir. Yayan Suryana, M.Eng.So; 12. Ir. Richard Napitupulu 49, Bantek Engineering Team, Secretariat Of The Toll Road Regulatory Agency.THE MINISTRY OF PUBLIC WORKS AND PUBLIC HOUSING TOLL ROAD REGULATORY AGENCY i Marg Bulking nd lor. Ptmra No. 20 Kebayran Baru South Jara 12110, Te. (21) 725063, 7257128 Fax. (021) 7257126, Number: BM.01.02 - P/237 Jakarta, May 22, 2019 Pats Attachment: 2 (two) files About Improving The Performance Of Control Consultants Independent quality in quality control Toll Road Construction To Yth President Director Of Toll Road Business Entity (List Attached) Places In connection with the results of the Working Group Discussion held between Toll road regulatory agency (BPJT) with the Indonesian Toll Road Association (ATI), together this is our follow-up to the topic of improving the performance of control consultants Independent quality in toll road construction quality control as follows: 1. The existence of independent quality control consultants (PMI) is very required in the field as an extension of BPJT in performing functions supervision of quality compliance according to technical specifications and completion construction schedule according to the target time that has been set. 2. In this regard, in accordance with the results of the evaluation and discussion, in order to further improve the performance of PMI consultants in carrying out their duties in field, asked to BUJT to follow up on the following matters: a. Implementation of the procurement of PMI consulting service providers to be done open through the pre-qualification stage (open and transparent principles), in accordance with the necessary qualifications. The implementation is expected to implemented at the beginning or in conjunction with the procurement process of contractor services and consultant supervision so that it can be involved in the initial discussion (Pre Construction Meeting); b. Scope, duties, functions and responsibilities/authority of PMI consultants to furthermore, to be included in the contract of supervision consultants and contractors Executor. For toll roads that are running the implementation of construction, BUNT requested to amend the contract supervision consultant and implementing contractor contract; c. In the event of design changes and changes in the scope of construction field, as a form of involvement in the stages referred to PMI consultants asked to evaluate and also signed the minutes (BA) Examination of the final engineering plan (RTA) and Ba proposed changes in scope Construction;