PBL PROJECT REPORT

ON

“COLLEGE FEES MANAGEMENT SYSTEM”

SUBMITTED TO THE SAVITRIBAI PHULE PUNE UNIVERSITY
IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR THE AWARD OF THE

FIRST YEAR ENGINEERING

BY
Mrs. Gawali Payal Balasaheb (Roll No: 23)

Mrs. Narode Payal Sandeep (Roll No: 24)

Mr. Ranade Sarthak Raosaheb (ROLL NO: 25)

Mr. Ambekar Saurabh Sanjay (Roll No: 26)

Mrs. Dube Bhagyashri Manik (Roll No: 27)

Mrs. Sanap Bhagyashree Anil (Roll No: 28)

UNDER THE GUIDANCE OF

Prof. Vijay L. Kadlag

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 DEPARTMENT OF FIRST YEAR ENGINEERING
Sir Visvesvaraya Institute Of Technology, Nashik A/p. Chincholi, Tal.
Sinnar, Dist. Nashik - 422102(MS) India

YEAR 2023-2024

CERTIFICATE
This is to certify that seminar report entitled

“COLLEGE FEES MANAGEMENT SYSTEM”

Is submitted as partial fulfilment of curriculum of the first
year Engineering

BY

(ROLL NO: 23 , 24 , 25 , 26 , 27 , 28)

Students of first year Engineering

Mr. Vijay L. Kadlag Mr. Kailas P. Tambe

Guide HOD

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 Acknowledgement

It is my immense pleasure to work on this project COLLEGE FEES

MANAGEMENT SYSTEM. It is only the blessing of my divine master which has
prompted and mentally equipped me to undergo the study of this project.
I would like to thank Prof.Dr. G.B.Shinde, Principal, Sir Visvesvarya Institute
Of Technology for giving me such an opportunity to develop practical knowledge
about subject. I am also thankful to Mr. Kailas P. Tambe., Head of First year
Engineering Department for his valuable encouragement at every phase of my
project and completion.
I offer my sincere thanks to my guide Mr. Vijay L. Kadlag, who very
affectionately encourages I to work on the subject and gave his valuable guidance
from time to time. While preparing this project I are very much thankful to him.

I are also grateful to entire staff of First year Engineering Department for their
kind co-operation who helped I in successful completion of project.

SVIT, NASHIK.

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 INDEX

1 PROJECT BASED LEARNING OBJECTIVES AND OUTCOMES

2 INTRODUCTION

3 PURPOSE OF SYSTEM

4 EXISTING SYSTEM FOR LEANING WEBSITE

5 LITERATURE REVIEW

6 PROPOSED SYSTEM

7 DIAGRAMS

8 IMPLEMENTATION : CODING AND TESTING

9 OUTPUTS

10 CONCLUSION

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 Chapter 1

PROJECT BASED LEARNING OBJECTIVES AND OUTCOMES

Course Objectives:
1. To emphasize learning activities that is long-term, interdisciplinary and
student centric.

2. To inculcate independent learning by problem solving with social context.

3. To engages students in rich and authentic learning experiences.
4. To provide every student the opportunity to get involved either individually
oras a group so as to develop team skills and learn professionalism

Course Outcomes:
CO1: Project based learning will increase their capacity and learning through
shared cognition.

CO2: Students able to draw on lessons from several disciplines and apply them
in practical way.

O3: Learning by doing approach in PBL will promote long-term retention of

ma terial and replicable skill, as well as improve teachers’ and students’
attitudes

towards learning

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 Chapter 2

INTRODUCTION

This website is made to make college fees management of students. I easily

record the students fees and other necessary data of students. So the teacher can
get the record of students fees and process on it. Welcome to the Student Fees
Management System website - ymy one-stop solution for managing student fees
and payments! As a school administrator, you know how challenging it can be to
keep track of student fees, process payments, and generate financial reports. This
is where my website comes in I offer a comprehensive and user-friendly platform
that simplifies the entire process.

Web developme nt isthe major progress ive part of development in today’s genera-

tion and such webs are useful for any of the engg student. I studied and analysed
the all the drawbacks of other websites and designed such web which is a
successful cover-up of this drawbacks with the advent of the internet, learning has
become more accessible and convenient than ever before. A learning website
provides an excellent platform for anyone who wants to learn new skills, gain
knowledge, or advance their careers. One of the most significant benefits of good
time management skills is that it helps students to avoid procrastination.
Procrastination is a common problem among students, and it can lead to missed
deadlines, incomplete assignments, and poor academic performance. By managing
their time effectively, students can plan their work, set priorities, and allocate the
necessary time for each task, thereby reducing the likelihood of procrastination.
Another important benefit of time management is that it helps students to be more
productive and efficient. When students manage their time effectively, they can
accomplish more in less time.

This enables them to meet deadlines, complete assignments on time, and avoid
last-minute stress and panic. Good time management skills also help students to
reduce stress and anxiety. By breaking down tasks into smaller, manageable parts,
students can reduce the stress associated with completing a large project or

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SVIT, Nashik, Department of First year Engineering – 2023/24
assignment. Effective time management also enables students to allocate time for
relaxation and leisureactivit ies, reducing stress and promoting overall well-being.
Moreover, time management skills are crucial for students who need to balance
academic and personal responsibilities. Many students work part-time jobs,
participate in extracurricular activities.
For college administrators, my website offers a range of features that make
managing college fees more efficient and effective. With my platform, you can easily
generate invoices, track fee payments, and generate financial reports. My website
is userfriendly and easy to navigate, making it an ideal solution for colleges of all
sizes. In addition to simplifying the process of managing college fees, my website
also offers several other benefits. For example, it reduces the workload of college
administrators, allowing them to focus on other important tasks such as academic
planning, recruitment, and student support. By automating the process of
generating invoices and processing payments, my website also reduces the
likelihood of errors and ensures that all transactions are processed securely.
In conclusion, the College Fees Management website is a valuable tool for both
students and college administrators. My platform simplifies the process of
managing college fees, reduces the workload of college administrators, and
provides real-time data and reporting. By using my website, colleges can
streamline their financial management processes, save time and money, and
ensure that students have asmooth and stress-free experience when it comes to
managingtheir college fees..

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 Chapter 3

PURPOSE OF SYSTEM

The purpose of a college fees management system is to simplify and streamline

the process of managing college fees for both students and college administrators.
With the increasing cost of higher education, it is essential to have an efficient and
effective system in place to manage fees.
The primary purpose of the college fees management system is to provide
students with a user-friendly platform to view and pay their fees online. This saves
time and provides students with greater transparency and control over their
finances. By logging into their account, students can view their fees balance, review
their payment history, and make payments securely. For college administrators,
the purpose of the system is to automate and streamline the process of managing
college fees. With the system, administrators can generate invoices, track fee
payments, and generate financial reports easily. This reduces the workload of
college administrators, ensuring that they can focus on other essential tasks such
as academic planning, recruitment, and student support.
The system also provides real-time data and reporting, enabling
administrators to make informed decisions about their financial management. This
data can be used to identify trends, forecast future revenue, and track student
enrolment and retention rates. Overall, the purpose of the college fees management
system is to provide a comprehensive solution for managing college fees,
simplifying the process for both students and college administrators, and ensuring
that colleges have the tools they need to manage their finances effectively.

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 Chapter 4

EXISTING SYSTEM FOR LEANING WEBSITE

The existing system for the college fees management website involves the use
of manual processes and traditional payment methods, such as cash or checks.
Under this system, students have to physically visit the college to pay their fees,
which can be time-consuming and inconvenient. Additionally, college
administrators have to process these payments manually, which can be tedious and
error-prone.
This manual system of managing college fees is also prone to security risks. As
payments are made in cash or checks, there is a risk of theft or loss. Moreover, as
records are maintained manually, there is a risk of errors, which can cause
problems with accounting and financial management. The existing system also
lacks the transparency and real-time reporting that a modern college fees
management website can provide. As records are maintained manually, it is
challenging to generate accurate and up-to-date financial reports. This can make it
difficult for college administrators to make informed decisions about financial
management. Moreover, the existing system does not provide students with a
convenient way to view and manage their fees online.

As students have to physically visit the college to pay their fees, they may face
long queues and delays. This can be frustrating and stressful for students, who may
have to take time off from their studies or work to make the payment. These are
just a few examples of the existing systems for learning websites. As technology
continues to advance, new and innovative learning platforms will emerge,
providing even more opportunities for learners around the world. Content
Management Systems (CMS): CMS is a software application that enables the
creation, modification, and publishing of digital content, including educational
materials. Popular CMS platforms include WordPress and Drupal. Adaptive
Learning

Systems: These systems use artificial intelligence and machine learning

algorithms to personalize learning experiences based on the individual learner’s
strengths and weaknesses. Platforms like newton and Smart Sparrow are examples

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SVIT, Nashik, Department of First year Engineering – 2023/24
of adaptive learning systems. Overall, the existing system of managing college fees
is outdated and inefficient. It can lead to errors, delays, and security risks, which
can negatively impact both students and college administrators. As such, there is a
need for a modern and automated system that simplifies and streamlines the
process of managing college fees.

A college fees management website can address these issues by providing a user-
friendly platform for students to view and pay their fees online. With this system,
students can log in to their accounts, view their fees balance, and make payments
securely.
Additionally, college administrators can use the system to generate
invoices, track fee payments, and generate financial reports in real time. This can
significantly reduce the workload of college administrators, providing them with
more time to focus on other essential tasks. Overall, a modern college fees
management website is essential for efficient and effective financial management
in today’s higher education landscape. It provides colleges with the tools they need
to manage their finances effectively, while also providing students with a
convenient and stress free way to manage their college fees

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 Chapter 5

LITERATURE REVIEW
Learning websites have become increasingly popular as a means of acquiring
knowledge and skills in a convenient, flexible, and often free or low-cost manner.
The following literature review examines the key factors that contribute to
effective learning websites, as well as the challenges and opportunities they
present for learners.
I visited three website that is Goseeko,shalaa.com, brain kart and repaired them
it gave us proper description of web development it give the easy to find the study
material at one and commons platform it is easy.
Tabel No. 1 : Research Paper Tabel

COTENT PAPER 1 PAPER 2

Title

CLG fees management ST. fees Management

Author K. Karunakar Nagavaram Kalyan

Journal
International Journal International Journal

Year 2017
2021

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 One of the most important factors in the effectiveness of learning websites is
their usability. According to a study by Nielsen Norman Group, the three key
components of usability are learnability, efficiency, and satisfaction. Learnability
refers to how easy it is for users to learn to use the website, while efficiency
measures how quickly and accurately users can complete tasks. Satisfaction refers
to how happy users are with the website’s design and functionality. These factors
are all essential to creating a positive user experience, which in turn can lead to
greater engagement and learning outcomes.
Another important factor in learning website design is the incorporation of
multimedia content. A study by Kirschner and Karpinski (2010) found that
multimedia content, such as videos and interactive simulations, can improve
learning outcomes by engaging multiple senses and facilitating deeper
understanding of concepts.

However, it is important to ensure that the multimedia content is of high quality

and relevant to the learning objectives, as poorly designed or irrelevant
multimedia can actually detract from learning outcomes.

Social learning is another key component of effective learning websites.

According to a study by Lave and Wenger (1991), social learning occurs when
learners participate in a community of practice, engaging in collaborative activities
and sharing knowledge and resources. Learning websites can facilitate social
learning by incorporating discussion forums, chat rooms, and other collaborative
tools that enable learners to connect with one another and exchange ideas.
In conclusion, learning websites have the potential to revolutionize the way I
acquire knowledge and skills, but their effectiveness depends on a range of factors,
including usability, multimedia content, social learning, and motivation. By
incorporating these elements into their design, learning websites can create
engaging, effective learning experiences that benefit learners of all ages and
backgrounds.

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SVIT, Nashik, Department of First year Engineering – 2023/24
 Chapter 6

PROPOSED SYSTEM

The proposed system for college fees management is a web-based platform

that provides students with a convenient and secure way to pay their fees online.
The system aims to streamline the entire process of fee management, making it
more efficient, accurate, and transparent. The proposed system will feature several
modules that allow college administrators to manage and monitor fee payments in
real-time. Some of the key features of the proposed system include:
1. Online Fee Payment: The proposed system will allow students to pay their fees
online using various payment methods, including credit/debit cards, net banking,
and e-wallets. The system will also provide students with real-time updates on
their fee payments, making it easier for them to keep track of their financial
records.

2. Automated Fee Collection: The proposed system will automate the process of
feecollection, reducing the workload of college administrators. The system will
generate invoices automatically, and students will receive notifications when their
fees are due. The system will also automatically update student records when
payments are received, eliminating the need for manual data entry.

3. Reporting and Analytics: The proposed system will provide college

administrators with real time reporting and analytics, allowing them to make
informed decisions about financial management. The system will provide detailed
reports on fee collection, outstanding payments, and other financial metrics,
enabling administrators to identify trends and make data-driven decisions.

4. Secure and Reliable: The proposed system will prioritize security and
reliability, ensuring that student financial records are kept secure and confidential.
The system will feature robust security protocols, including two-factor
authentication and encryption, to protect against unauthorized access and data
breaches.

5. Overall, the proposed system for college fees management aims to simplify and
streamline the entire process of fee management, making it more efficient,
accurate, and transparent. The system will provide students with a convenient and
secure way to pay their fees online, while also reducing the workload of college

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SVIT, Nashik, Department of First year Engineering – 2023/24
administrators and providing real-time reporting and analytics. By implementing
the proposed system, colleges can improve financial management, reduce costs,
and provide a better experience for students

Fig No.1: BLOCK DIAGRAM

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 Chapter 7

DIAGRAMS

Dig No.01: DATA FLOW DIAGRAM

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 Dig No.02: USE CASE DIAGRAM

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 Dig No.03: ACTIVITY DIAGRAM

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 Chapter 8

IMPLEMENTATION : CODING AND TESTING

LANGUAGE/PLATFORM SELECTED :-
LANGUAGE USED :- PHP,HTML
PHP (Hypertext Preprocessor): is a widely-used open-source server side
scripting language that was first created in 1994. Some of the advantages of PHP
include:

Easy to Learn: PHP has a relatively simple and easy-to-understand syntax that
is similar to other programming languages such as C and Java. This makes it easy
for developers to learn and write code quickly.

Open-Source: PHP is an open-source programming language, which means that

it is freely available for anyone to use, modify, and distribute. This has resulted in
a large community of developers who contribute to the development and
improvement of the language.

Platform Independent: PHP can run on different operating systems such as

Windows, Linux, Unix, and macOS. This makes it a versatile programming language
that can be used across multiple platforms.

HTML (Hypertext Markup Language): is the standard markup language used to

create web pages. Some of the advantages of HTML include:

Easy to Learn: HTML has a simple and easy-to-understand syntax, which makes
it easy for beginners to learn and write code.

Platform Independent: HTML is platform independent and can be used on any

operating system, web browser or device.

Compatibility: HTML is compatible with other programming languages such as

CSS and JavaScript. This allows developers to create dynamic and interactive web
pages.

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SVIT, Nashik, Department of First year Engineering – 2023/24
 SEO Friendly: HTML is easy for search engine crawlers to read and index, which
helps with search engine

HARDWARE REQUIRED :-
CPU: Intel Core i5 or AMD Ryzen 5
GPU: Integrated graphics or a low-end graphics card
RAM: 8GB or more
Storage: SSD with at least 512GB of storage
SOFTWARE REQUIRED :- WINDOWS
OPERATING SYSTEM

VISUAL STUDIO
ANTIVIRUS (QUICK HEAL)
LATEX
TESTING :-
There are several software testing methods that are commonly used to ensure the
quality of software products. Here are some of the most popular software testing
methods:

1. Unit Testing: Unit testing involves testing individual units or

components of the software in isolation. This is typically done using automated
testing tools to ensure that each unit works as expected.

2. Integration Testing: Integration testing involves testing how different

units or components of the software work together. This is done to ensure that the
software functions correctly as a whole and to identify and resolve any issues that
may arise when different parts of the software interact.

3. Functional Testing: Functional testing involves testing the software’s

functionality to ensure that it meets the specified requirements. This includes
testing user interfaces, features, and other functional aspects of the software.

4. Performance Testing: Performance testing involves testing the

software’s performance under various conditions, such as heavy usage, high traffic,
or large data sets. This is done to ensure that the software can handle the load and
perform as expected.

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 5. Security Testing: Security testing involves testing the software’s security
features to ensure that it can withstand various types of attacks and keep user data
safe.

6. User Acceptance Testing: User acceptance testing involves testing the

software with end-users to ensure that it meets their needs and is easy to use.

7. Regression Testing: Regression testing involves testing the software

after changes have been made to ensure that it still works as expected and that new
changes have not introduced any new issues.

These are just a few of the many software testing methods available, and the specific
methods used will depend on the type of software being tested and the goals of the
testing process.

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 Chapter 9

OUTPUTS

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 Chapter 10

CONCLUSION

In conclusion, the development and implementation of a college fees

management website can significantly improve the efficiency and transparency of
financial management in higher education. By streamlining the process of fee
collection and providing real-time reporting and analytics, the system can reduce
the workload of college administrators, improve revenue collection, and provide
students with a convenient and stress-free way to manage their fees. The proposed
system for college fees management aims to automate and simplify the fee
management process, making it more efficient, accurate, and secure. Overall, the
project represents an essential step towards modernizing financial management in
higher education and improving the student experience

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