SALES OF INVENTORIABLE ITEMS (MEATSHOP, NORTH VLEES, TRADING, SEAFOODS)

PIC Process Flow Process Narrative Module Input Output Journal Entry

1. Header - Select Customer then Input the Posting

Record Order Date, Delivery Date, and the Document Date.
from Customer 2. Populate the Reviewed by and Approved by fields in
Sales>
the User Defined Header (Ctrl + Shift + U) Sales Order.
Distributor's / Customer's PO SAP Sales Order Form **No Entry**
3. Rows - Select the Items ordered in the Item No. or
Item Description then populate the ff. fields: Box
Quantity, Quantity, Unit Price or Total LC, Tax Code.
3. Review the document then Add.

1. Header - Select the Customer then click Copy From -

Sales Order. Select the Sales Order you want to copy to
the Delivery Document.
2. Enter the Posting Date, Delivery Date, and Document
Date on the header field.
Deliver Items 3. Row - Check the if the data from the following field
Ordered to Sales >
has been copied from the SO Document: Item, Quantity, SAP Sales Order Form Delivery Document Cost of Sales xx
Customer Delivery
Unit Price, Tax Code, Prepared by, Reviewed By, and Inventory xx
Approved By.
4. Should there be any changes, make the adjustments
accordingly in the corresponding field.
4. Add the Delivery Document.
5. Print the Delivery Document, if necessary.
1. Header - Select the Customer then click Copy from -
Delivery. Select the Delivery document you want to copy
to the AR Invoice Document.
2. Enter the Posting Date, Delivery Date, and Document
Recognize Date on the header field.
Receivable 3.Row - Check the if the data from the following field has
Trade Receivable xx
from Sales been copied from the Delivery Document: Item, Sales >
Delivery Document A/R Invoice Sales xx
Quantity, Unit Price, Tax Code, Prepared by, Reviewed A/R Invoice
By, and Approved By.
4. Should there be any changes, make the adjustments
accordingly in the corresponding field.
4. Add the AR Invoice Document.
5. Print the AR Invoice Document, if necessary.
 1. Header - Select Customer.
2. Fill in Posting Date, Due Date.
3. Rows - Based on Cash Received: Select A/R Invoice and
click Payment Means
Record A. Cash - select Cash Tab, Select GL and Press Ctrl+B in
Payment from the Total field and click OK
Customer B. Check - select Check tab then enter the G/L Account
of the bank to be deposited with the money.
Press Ctrl+B in the Amt field, select bank name, and Banking>
Cash/ Cash on Hand xx
enter check no. Incoming Payments> Cash Receipts Voucher
Daily Sales Report Trade Receivable xx
C. Transfer - select GL Account, Transfer Date, click the Incoming Payments
Total Field and press Ctrl+B
4. For Partial Payment, enter the Amount to be applied
in the Total Payment field in the row field.
4. Populate the Prepared By, Reviewed By and
Approved By field in the User Defined Header (Ctrl +
Shift + U).
5. Review the document then add.
SERVICE INCOME FROM MANPOWER SERVICES

PIC Process Flow Process Narrative Module Input Output Journal Entry
1. Header - Select Customer. Enter the Posting Date,
Due Date, and Document Date.
Recognize 2. 4. Populate the Prepared By, Reviewed By and
Receivable from Approved By field.
Service 3. Row - Select the Item No. for Manpower Service then Sales > Trade Receivable xx
N/A A/R Invoice
populate the following fields: Tax Code, Total (LC), A/R Invoice Sales xx
Employee ID, Employee Name.
4. Review the document then Add.

1. Header - Select Customer.

2. Fill in Posting Date, Due Date.
3. Rows - Based on Cash Received: Select A/R Invoice and
click Payment Means
A. Cash - select Cash Tab, Select GL and Press Ctrl+B in
the Total field and click OK
Record Incoming
B. Check - select Check, Press Ctrl+B in the Amt field, and Banking>
Payment from Cash/ Cash on Hand xx
select Acct No. Incoming Payments> Cash Receipts Voucher
Customer Daily Sales Record Trade Receivable xx
C. Transfer - select GL Account, Transfer Date, click the Incoming Payments
Total Field and press Ctrl+B
4. Populate the Prepared By, Reviewed By and
Approved By field in the User Defined Header (Ctrl +
Shift + U).
5. Review the document then add.
RENTAL INCOME FROM LEASING SERVICES

PIC Process Flow Process Narrative Module Input Output Journal Entry
1. Header - Select Customer. Enter the Posting Date,
Due Date, and Document Date.
2. Populate the Prepared By, Reviewed By and
Recognize Approved By field.
Receivable from 3. Row - Select the Item No. for leased item, Enter the
Sales > Trade Receivable xx
Service Rental Space in the Item Description then click Ctrl + N/A A/R Invoice
A/R Invoice Sales xx
Tab then populate the following fields: Tax Code, Total
(LC)
4. Review the document then Right Click -> Save as Draft.

1. Enter Template Name.

2. Select AR Invoice as Type.
Create a
Recurring 3. In the Document No. Column, Select the Document
Created that you want to use as a recurring template. Sales >
Template for
Customer 4. Populate the ff. fields: Recurrence Period, Recurrence Recurring Posting Template
Receivable Date, Starting Date, and Valid Until.
5. Review the document then Update.

1. Header - Select Customer.

2. Fill in Posting Date, Due Date.
3. Rows - Based on Cash Received: Select A/R Invoice and
click Payment Means
A. Cash - select Cash Tab, Select GL and Press Ctrl+B in
Record Incoming the Total field and click OK
Payment from B. Check - select Check, Press Ctrl+B in the Amt field, and Banking >
Cash/ Cash on Hand xx
Customer select Acct No. Incoming Payments > Cash Receipts Voucher
Daily Sales Record Trade Receivable xx
C. Transfer - select GL Account, Transfer Date, click the Incoming Payments
Total Field and press Ctrl+B
4. Populate the Prepared By, Reviewed By and
Approved By field in the User Defined Header (Ctrl +
Shift + U).
5. Review the document then add.
SERVICE INCOME FROM TRUCKING SERVICES

PIC Process Flow Process Narrative Module Input Output Journal Entry

1. Header - Select Customer. Enter the Posting Date,

Record Due Date, and Document Date.
Receivable from 2. Populate the Prepared By, Reviewed By and
Service Approved By field.
3. Row - Select the Item No. for Freight then populate Sales > Trade Receivable xx
N/A A/R Invoice
the following fields: Destination, Quantity (in KM), Tax A/R Invoice Sales xx
Cod, Total (LC).
4. Review the document then Add.

1. Header - Select Customer.

2. Fill in Posting Date, Due Date.
3. Rows - Based on Cash Received: Select A/R Invoice and
click Payment Means
A. Cash - select Cash Tab, Select GL and Press Ctrl+B in
the Total field and click OK
Record Incoming
B. Check - select Check, Press Ctrl+B in the Amt field, and
Payment from Banking>
select Country, Bank, Branch, Acct No, and G/L Cash/ Cash on Hand xx
Customer Incoming Payments> Cash Receipts Voucher
account Daily Sales Record Trade Receivable xx
Incoming Payments
C. Transfer - select GL Account, Transfer Date, click the
Total Field and press Ctrl+B
4. Populate the Prepared By, Reviewed By and
Approved By field in the User Defined Header (Ctrl +
Shift + U).
5. Review the document then add.
RENTAL INCOME FROM WAREHOUSE SERVICES
This pertains to the process of recording of Warehouse Rentals
PIC Process Flow Process Narrative Module Input Output Journal Entry
1. Header - Select Customer. Enter the Posting Date,
Due Date, and Document Date.
Record 2. Populate the Prepared By, Reviewed By and
Receivable from Approved By field.
Service Sales > Trade Receivable xx
3. Row - Select the Item No. for Rental Service then N/A A/R Invoice
A/R Invoice Sales xx
populate the following fields: Unit Price and Tax Code.
4. Review the document then Add.

1. Header - Select Customer.

2. Fill in Posting Date, Due Date.
Record Incoming 3. Rows - Based on Cash Received: Select A/R Invoice and
Payment from click Payment Means
Customer A. Cash - select Cash Tab, Select GL and Press Ctrl+B in
the Total field and click OK
B. Check - select Check, Press Ctrl+B in the Amt field, and
Banking>
select Country, Bank, Branch, Acct No, and G/L Cash/ Cash on Hand xx
Incoming Payments> Cash Receipts Voucher
account Daily Sales Record Trade Receivable xx
Incoming Payments
C. Transfer - select GL Account, Transfer Date, click the
Total Field and press Ctrl+B
4. Populate the Prepared By, Reviewed By and
Approved By field in the User Defined Header (Ctrl +
Shift + U).
5. Review the document then add.
RETURNS (MEATSHOP, NORTH VLEES, TRADING, SEAFOODS)
This pertains to the process of recording returns of damaged items that represents unfulfilled orders.
PIC Process Flow Process Narrative Module Input Output Journal Entry
1. Header - Select Customer. Enter Posting Date,
Document Date, Due Date.
Inventory > Inventory Transactions> Inventory Transfer
2. Copy from Delivery document N/A Inventory Transfer Request *No Entry*
Requests
3. Rows - Review the ff. data: Item, Qty, Inventory
UoM, Price.
1. Header - Customer Outlet, From Warehouse, To
Warehouse.
2. Click Copy From Inventory Transfer Request and select
Inventory > Inventory Transactions> Inventory Transfer N/A Inventory Transfer *No Entry*
ITR posted by Oulet Manager.
3. Input Actual Quantity Loaded.
4. Add Inventory Transfer.
ACCOUNTS RECEIVABLE CREDIT MEMO
This pertains to the process of recording accounts receivable credit memo.
PIC Process Flow Process Narrative Module Input Output Journal Entry
1. Header - Select Customer, Posting Date, Delivery
Date, CM Type.
2. For Adjustments with identifiable Invoice, click Copy
From AP Invoice and select related
PL Account xx
AP Invoice, else.. Sales - A/R > AR Credit Memo N/A SAP AR CM Voucher
Trade Receivbale xx
3. Input Item, Qty, UoM, Whse and Change the Price.
4. Tick Without Qty Posting.
5. Review the AR CM and add.