GL Master Request Form

Instructions (GL creation):

1. Fill-out all required information except for GL ACCOUNT COLUMN which is to be assigned by Financial Reporting Section – Financial
Accounting Department (FAD)
2. Approver should be the (1) Section Head (Department Head if no Section Head is available) if the request is for the Parent Company; or (2)
Finance and Administration Manager (FAM) if the request is for the subsidiaries (Finance Head if FAM is the requestor), as applicable.
3. Submit form to the Financial Planning and Business Partnering Department (FP&BP) or Subsidiary Financial Planning equivalent for the
validation of Profit Center and Cost Center. Validated form shall be signed by FP&BP Head.
4. For P&L accounts, validate Functional Area with Tax Management Department (TMD) or Subsidiary Tax Management equivalent.
5. Provide description and sample transactions to be entered in the GL account requested. This will be used as reference for the Chart of
Account updates to be used by the Regulatory and TMD.
6. Duly accomplished form shall be reviewed and verified by (1) MWPVI Financial Accounting Systems Manager or MWPVI Quality Assurance
and Systems Section Head if the request is for subsidiaries; and/or (2) Financial Reporting Section (FRS) Head – MWO for the Parent
Company or Financial Consolidation and Reporting Section Head for the subsidiaries, as applicable. The accomplished form shall then be
forwarded to Quality Assurance and Systems Head and FAD Department Head, respectively, for approval.
7. Submit fully accomplished GL MRF to FRS-FAD for processing of the GLMRF. FRS-FAD shall copy furnish the Financial Accounting and
Systems Manager for GRR3 and BPC reports mapping.
8. The Requestor shall expect the GL request to be created and ready for use for production five (5) working days after submission of the GL
MRF to the Controllership.
Turnaround time is presented below:
TIMELINE Activity DRI
Day 1 Review of profit and cost center C&A or subsidiary
equivalent
Day 2 Review of functional area TMD or subsidiary
equivalent
Day 3 Review and assignment of GL account mapping (GRR3 and BPC) FAD
Day 4 to 5 Assignment of GL account code FAD
Day 4 to 5 Unblocking of the GL and email for use in production to the requesting user FAD
*for Special GLs, this timeline may extend depending on ITG’s transport schedule (refer to item no. 11)
9. No GLMRF will be processed from 1WD to 10WD. All GLMRFs will be processed 11WD onwards and must be submitted WD-5 at the least.
10. An email attached with the scanned duly accomplished GL MRF will be sent by the FRS-FAD to the Requesting User copy furnished FRS,
FP&BP or subsidiary equivalent, and TMD or subsidiary equivalent for the confirmation that the GL account has already been created and
ready for use.
11. SPECIAL GL CREATION:
A. For AP/AR GL creation that requires RECON KEY, once GL account has been created, the Requestor must then submit a URF
to IT for the creation and transport of special GL. GL will be available for use in production after IT transport.
B. For CASH IN BANK creation, once GL account has been created, the Requestor must then submit to IT the HOUSEBANK or
ACCOUNT ID for proper assignment.

Checklist:

REGULAR GLs
GL ACCOUNT FUNCTIONAL
ACCOUNT IN TREASURY SEGMENT PROFIT COMMITMENT
COST CENTERS AREA (DIRECT/
GROUP TYPE MODULE? (GL) (OCP/ NOCP) CENTER ITEM
INDIRECT)
FOR CREATION/EXTENSION
BS X X X X N/A N/A N/A
P&L N/A X X X X X X
Note: One (1) Note: One (1)
functional functional
area per cost area per cost
center even if center even if
same profit same profit
center center

GL_MRF_2023September PRINT TWO (2) COPIES (FRS)

 GL Master Request Form

Requesting User: Kevin O. Besa Date Requested: February 16, 2024

(Signature over Printed Name)
Department: Tax Management Department Date Required: February 25, 2024
Mobile Phone: 09565824331
(Please check appropriate box)
REQUEST FOR COMPANY CODE
CREATION BLOCKING MWCI CWC CMWD MWTS
CHANGE/EXTENSION UNBLOCKING LAWC BIWC MWPV OTHERS __________

Note: One (1) GL account per one (1) default profit center / One (1) profit center per multiple cost centers / One (1) functional area per one (1)
cost center.
FUNCTIONAL
PROFIT COST
ITEM ACCOUNT SEGMENT AREA ACCOUNT
IN TREASURY CENTER CENTERS
DESCRIPTION/ TYPE GL ACCOUNT (OCP/ NOCP) (DIRECT/ MAPPING
MODULE? (Requestor) (Requestor)
NATURE (P&L/BS) Pre-IFRIC INDIRECT) (c/o FAD)
(Requestor) (for Controllers (for Controllers
(Requestor) (Requestor) (Requestor) (for Tax
validation) validation)
validation)
Provision – I/S No NOCP 68010000 68010000 N/A
Taxes and 65050000 65050000
Licenses - Others
Provision for B/S No 68010000 68010000 N/A
Probable Losses 65050000 65050000
– Taxes and
Licenses - Others

(If necessary, continue in page 2)

Purpose of
Request/
Remarks:
Approved By
Date
(Signature over
Approved:
Printed Name):

MWCI SUBSIDIARIES

Validated by: _________________________________ Date: _____ Validated by: ___________________________________ Date: _____
GABRIEL EDUARDO P. OROZCO Indicate Name: _________________
Financial Planning and Business Partnering Department Head <Controllership & Accounting Subsidiary Equivalent>

Reviewed by: _________________________________ Date: _____ Reviewed by: ___________________________________ Date: _____
HAROLD B. DELA FUENTE MARY ANNE C. QUINTO
Financial Reporting Section Head – MWO MWPVI Financial Accounting Systems Manager

For P&L accounts, validated by: For P&L accounts, validated by:

Reviewed by: _________________________________ Date: _____ Reviewed by: _________________________________ Date: _____
MA. CRISTINA V. LICO Indicate Name: _________________
Tax Manager, Tax Management Department <Tax Management Subsidiary Equivalent>

Reviewed by: ___________________________________ Date: _____

ALJON M. GARCIA
Financial Consolidation and Reporting Section Head – NBO

Reviewed by: ______________________________ Date: _____

ALDRIN D. NOOL
Quality Assurance and Systems Head

Approved by: ______________________________ Date: _____

RALPH C. DACANAY

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 GL Master Request Form

Financial Accounting Department Head

Copy furnish:
For all requests: NELSON L. GARCIA, Financial Accounting Systems Manager
For Recon keys and Treasury Module GL maintenance: IT HELPDESK (ITHelpdesk@manilawater.com)
Note: One (1) GL account per one (1) default profit center / One (1) profit center per multiple cost centers / One (1) functional area per one (1)
cost center.

FUNCTIONAL
PROFIT COST
ITEM ACCOUNT SEGMENT AREA ACCOUNT
IN TREASURY CENTER CENTERS
DESCRIPTION/ TYPE GL ACCOUNT (OCP/ NOCP) (DIRECT/ MAPPING
MODULE? (Requestor) (Requestor)
NATURE (P&L/BS) Pre-IFRIC INDIRECT) (c/o FAD)
(Requestor) (for Controllers (for Controllers
(Requestor) (Requestor) (Requestor) (for Tax
validation) validation)
validation)

Initials: Requestor: ______ FP&BP: _______ TMD: _________ FAD: ___________

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 GL Master Request Form

Description/Sample transactions

GL Account
GL Definition Sample Transaction
Name

*print as needed

Initials: Requestor: ______ FP&BP: _______ TMD: _________ FAD: ___________

GL_MRF_2023September PRINT TWO (2) COPIES (FRS)