REPUBLIC OF THE PHILIPPINES Department of the Interior and Local Government NATIONAL POLICE COMMISSION Makati City RESOLUTION No, 2009-707 APPROVING THE STANDARD SPECIFICATIONS FOR Police Blotter WHEREAS, Section 14 paragraphs (a), sub-paragraphs (5) and (8), of Republic Act 6975 as amended by Section 5 of Republic Act 8551 empowers the Commission to pprove or modify plans and programs on education and training, logistical requirements, communications, records, information system, crime laboratory, crime prevention and crime reporting as well as prescribe minimum standards for arms, equipment and uniforms, and after consultation with the Philippine Heraldry Commission, for insignia of ranks, awards and medals of honor”, WHEREAS, in pursuance of the aforecited legal prescription, the PNP, through its Uniform and Equipment Standardization Board (UESB) Resolution No. 2009- dated October 27, 2009, has recommended to the Commission the approval of the proposed standard specification for Police Blotter for the use of the different PNP offices; WHEREAS, there is need to have a Police Blotter specifications as basis to acquire an informational record book containing records of events (arrests) for use of police station in cases of need for evidentiary or referral purposes, WHEREAS, after thorough review and evaluation, the Commission finds the specification for Police Blotter in order and in conformity with the requirements of Republic Act 6975, as amended by Republic Act 8551, its Implementing Rules and Regulations (IRR), all related logistics policies and issuances of the Commission, to meet the requirements of the PNP; NOW THEREFORE, the Commission in the exercise of its statutory powers to administer and control the PNP, HAS RESOLVED, AS IT HEREBY RESOLVES to approve the standard specifications for Police Blotter to read as follows 1. SPECIFICATIONS: 1. Color Blue (General Use) Pink (WCPC) 2. Length 40 cms (# 5%) 3. Width 30 ems (+ 5%) 4. Thickness (cover) 3.18 mm (min) 5. Thickness (leaf paper): 0.12 mm (min) 6. Number of pages 500 (General Use) 250 (WCPC) 7. Bookbinding type Hard Bound 8. Paper Material COVER = covered Cardboard 9. Paper Material LEAF ~ Book Paper or Publishing Paper I. DESIGN Provision of Blotter guide on the back part of front book goverA. Police Blotter (General Use) Standard Specifications tor POLICE BLOTTER Caan eoaclaes is Resolution Approving the Standard Specifications for Police Blotter fie 2 of pagesStandard Specifications for POLICE BLOTTER Creer ee ee eee) Resolution Approving the Standard Specifications for Police Blotter fee 3 oF 6 pagesoor i IIL. Blotter guide on the Back Part of Front Book Cover Republic of the Philippines Department of the Interior and Local Government NATIONAL POLICE COMMISSION NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE Camp Crame, Quezon City PRESCRIBING A UNIFORM POLICE BLOTTER FOR THE, PHILIPPINE NATIONAL POLICE 1. References: a. RA 6975 establishing the Philippine National Police b. NAPOLCOM Resolution # c. UESB Resolution # d. Memorandum Circular # 5 dated December 10, 1992 2. Purpose ~ To prescribe a uniform police blotter for the Philippine National Police and to define the rules and procedure of making entries there 3. Definition ~ & police blotter is a record of daily events occurring within the territories jurisdiction of a given police unit or office. It contains material details concerning the event for legal and statistical purposes. This police blotter is therefore an informational record book that is uti sd for evidentiary or referral purposes. 4. Form and Size ~ This police blotter shall be a record book bound with hard covers and shall have the following dimensions, Length ~ 40 cm (# 5%) Width — 30 cm (+ 5%) Resolution Approving the Standard Specifications for Police Blotter Page 4 of 6 pages5. Contents of Entry a. The entry in the police blotter should answer the following cardinal elements of a police record, to wit (1) Who (3) When (2) What (6) How (8) Why (7) Disposition of Case (4) Where b. In answering the above five (5) Ws and one (1) H and the Case Disposition, all such material details about the event, including: the names of the suspects, victim and witnesses, if any; the nature of the action or offense; the possible motive; the place; the date and time of occurrence: significant circumstances that aggravate or mitigate the event or the crime, should be entered along with the identity of the officer to whom the case is assigned (Officer-on-Case); and, the status /disposition of the case. The officer shall write his name, put the date beside it and sign above ¢. The Duty Desk PNCO of the office who receives the report of an incident /transaction shall record it in the police blotter following the cardinal elements of a police record. 4. The following incidents or transactions, among others, should be entered in the police blotter, (1) Violations of law and ordinances reported and /or discovered; (2) Call for police assistance, dispatches and action/s taken relative to the assistance sought by the caller; (3) Fire alarms, reports and information received by the stations; (4) Movement of prisoners with corresponding notations on the authority for such movement; (5) Cases of missing and /or found persons, animals and property: (6) Traffic accidents and violations which require police action; (7) All personal injuries, bodies found, and suicides, (8) Damage to property; (9) Cases in which a police member/s is /are involved; (10) Warrant of Arrest received and served including those unserved and returned to issuing office; and 6. Guidelines in Making Entries a. All entries in the police blotter shall be handwritten in a clear, concise and simple manner but answering as far as practicable the 5 Ws and 1 H. Clarity should not be sacrificed for brevity. b. Only facts, not opinions, are entered in the blotter. ¢. No erasures shall be made on the entries. Corrections are made by drawing one horizontal line over such word or phrase and the actual entry initiated by the police officer making the correction d. A ball pen with blue or black ink should be used in making the entries. €. Misrepresentation in the blotter or any attempt to suppress any information therein is punishable criminally and administratively. f. The entries must be legibly written in print and consecutively numbered, g. Every page of the blotter shall be consecutively numbered chronologically and fully filled-up. No line or empty space shall be left blank between any two entries. Empty space in the last line of entry shall be marked with “X” until the end of the margin of that line. h, The Duty Desk PNCO shall print his complete name, rank, designation below the last line of entry and to be duly signed i, Any development of a case to be reflected in the blotter should be a new centry at the time and day it was reported. AA reference to the previous entry number of the case shall, however, be made. Resolution Approsing the Standard Specifications for Police Bloter Lowe $0f 6 pagesj. In every shift, the Duty Desk PNCO, under the supervision of the Duty Officer or complaint Desk Officer, shall make the actual entries in the blotter at the end of his tour of duty, both the Duty Desk PNCO and Duty Complaint Desk Officer shall the blotter. 7. Units Required to Maimain the Blotter a. Every police station and /or precinct shall maintain a police blotter b. All PNP operating units or City /Provincial (District Police OF addition to station /precinct shall likewise maintain separate blotters, 8. Supply and Accountability a, PNP Headquarters shall supply police blotters to each PNP command /unit who shall carry the same in their property books as an accountable item, b. The PNP unit Commander shall be responsible for the proper maintenance, use, safekeeping, and accounting of police blotters. c. Pending the procurement and issuance of the uniform police blotter, police units shall continue to use the present blotter, provided the forms of entries and the rules for the maintenance thereof as stated above shall be followed. es, in BY COMMAND OF THE CHI PHILIPP! ATIONAL POLICE IV. Must pass the PNP test and evaluation. APPROVED, this 8th day of DECEMBER 2009, at Makati City. Philippines. RONAIMO Y. PUNO. Chairman, NAPOLCOM. 7 ¥ Ve Wot EDUARDO U, ESCUETA Commissioner Vice-Chairman & Executive Off LU ENERAL J ‘ommissioner LCOffigio Commissioner Attested by: Resolution Approving the Standard Specifications for Police Blotter fase 60F 6 pages