Sanita Meijere Country manager in Georgia Sanita.meijere@dpa.

lv +995 95550597

Content
About

DPA DMS platform Capturing Documents Editing documents Processing documents Organized storing of documents Finding documents Final archiving Deletion Migration process

About DPA
1998

Latvia 2005 Lithuania 2007 Ukraine 2009 Belarus 2011 Georgia IT full package provider

Our competencies are in:

Basic

and complex infrastructure solutions Business application solutions

Security IT

solutions

consultation and

services
Hardware
Solutions

solutions

for education sector

DPA achievements

Microsoft AER partner

Microsoft Fastest growing partner of the year 2007

Microsoft CEE Partner of the year 2008

Microsoft CEE Partner Advanced Infrastructure Solutions, Active

Directory category, 2009

Microsoft Latvia Infrastructure partner of the year 2010

DMS platform
DMS

will be built upon Microsoft SharePoint 2010 platform Business logic will be built utilizing standard functionality in that way preserving Microsoft SharePoint 2010 standard features

Capturing Documents
Paper

documents:

Ingoing

/ outgoing correspondence Contracts Etc.

Electronic
Word

documents:

/ Excel Outlook messages Etc.

Capturing Paper Documents

Captured

paper documents will be indexed searched for certain metadata in certain places of document

Capturing Paper Documents

Documents

(files) will be uploaded to DMS and stored together with captured metadata Documents are searchable

Capturing Eletronic Documents

Electronic

documents can be captured by using adaptable forms Document Cards Multiple documents (files) can also be uploaded and attached to Document Card

Editing Documents
Each

time You edit a file or item system creates a new version

Manageable

automatic alert system upon

changes All changes are logged and audited

Processing documents
Predefined

workflows can be initiated in Document card allowing to:

Create,

delegate and complete tasks for incoming documents Approve / deny a draft document for outgoing documents

Processing documents
Users

receive e-mail message once a task is assigned, modified or complete Tasks can be assigned to group or individuals User who assigned the task, can review it after completion and re-open it, if done casually

Processing documents
There

is a possibility to implement electronic signature, allowing to sign, validate and review electronically signed documents

Organized storing of Documents

Documents
Incoming

are stored in separate registers depending on their type:

documents Outgoing documents Agreements etc.

Attached

and uploaded files are stored in separate folders

Organized storing of Documents

DMS

can be synchronized with Active Directory to ensure:

Single

sign-on service Permission management User information management

Permissions

can be managed through User groups or individuals

Organized storing of Documents

User

permissions can be set to following DMS objects:

System
Structural Registers

units

Document

Cards Attached files

Final archiving
Archiving

as an automated scheduled process once all related tasks for Document Card are completed / closed Archiving as manually initiated process for certain Document cards

Deletion
Only

users with appropriate permissions are able to delete Document Cards or attached files Two level Recycle Bins ensure that documents can be restored even after 60 days after deletion

Thank You for Your attention! Any questions?