ActionAid Bangladesh
Internal Audit Checklist
Sl. DO’S DONT’S Remarks
Original bills, invoices and
False/fake Invoicing/ bills/muster
1. muster roll MUST be
roll MUST NOT be prepared.
prepared/submitted.
2. Vendors’ bills MUST be prepared The bill MUST NOT be prepared
by them in official bill/memo. on white/blank paper.
Vendors’ bill and signature cannot
be written or signed by anyone
Vendors’ bill MUST be written else except the respective
3.
and signed given by them only. vendors.
Inconsistent bill/memo cannot be
attached.
The signatures of the staff, Staff, vendors, and beneficiaries’
4. vendors, and beneficiaries must signature cannot be different with
match their respective NID. their respective NID
Every bill, expenditure, and dates
MUST be accurate.
Bill amount, expenses and dates
5. In exceptional cases of MUST NOT be overwritten.
overwritten bills, countersign
MUST be ensured.
Bill exceeding BDT. 400 must be
Bills/payments which is over BDT.
attached with revenue stamp.
400 MUST NOT be unstamped.
If any payment exceeds If any payment exceeds
BDT.10,000, then Account Payee BDT.10,000, then cash MUST
6. Cheque MUST be issued. NOT be accepted instead of
Account Payee Cheque.
Payments under BDT 10,000
Payments below BDT 10,000,
must be conducted through bank
cash transaction should not be
transfers or mobile banking conducted unless in case of an
methods. emergency.
Sl. DO’S DONT’S Remarks
VAT and tax MUST be in
compliance with the Government VAT and Tax MUST NOT be non-
7. rules and chalan MUST be compliant with the updated
submitted by the 15th day of each government rules.
month.
Salary MUST be transferred to
Salary MUST NOT be paid in
the bank account.
cash. No unauthorized deduction
8. from the salary can be made.
Timesheet MUST be maintained
Salary without timesheet MUST
for any partial engagement of
NOT be allowed for partial staff.
staff.
The travel bill MUST NOT be
Logbook MUST be attached for
9. accepted without attaching
motorcycle/travel bill.
logbook.
Any advance amount taken for
Advance MUST be used for the one purpose MUST NOT be used
10. purpose as mentioned in the for another purpose without due
advance Requisition Form. notification and reasonable
justification.
Cheques MUST be duly signed
Blank cheque should not be
by the signatory.
signed.
All the cheques issued MUST be
11. The void cheques MUST NOT be
listed in the cheque register and
disposed of without maintaining
the void cheques MUST be
proper procedure.
preserved for record.
The stock items MUST NOT be
Signature MUST be given in the
issued or received without
12. stock register while receiving or
signature of the respective staff
issuing stock items.
assigned for it.
Sl. DO’S DONT’S Remarks
The fixed assets MUST NOT be
registered without detail
Fixed assets/kinds/stock items specification and mentioning an
MUST be recorded with detail identification number on the body
13.
specification and identification of the assets.
number. AAB’s assets/kinds MUST NOT
be misappropriated for personal
benefits/gain.
List of
damaged/lost/stolen/broken These stock/assets MUST NOT
14. stock/assets MUST be recorded be taken out from stock without
and approved by AAB for proper approval.
disposal of such items/assets.
Products MUST NOT be
Product specification (price, type, purchased without detailed
brands of goods etc.) MUST be specification.
mentioned in detail in the In addition, if split purchase is
15. vendors’ bills. done, it MUST NOT be made
without reasonable justification.
Specification of goods MUST be The quotations MUST not be non-
mentioned in quotations. compliant with the detail
specification of the goods.
Conflicts of interests for personal The procurement MUST NOT be
gain/benefits MUST be avoided done in violation of the
16.
unless declared and approved by procurement policy of the
AAB. partner/AAB.
The partner MUST submit The partner MUST NOT avoid
17. monthly/quarterly report to AAB submitting monthly/quarterly
within the deadline. report within the deadline.
