Getting Started in Pyxis

A Pyxis User Form is completed when:

• Access to the MedStation is required
• Access is no longer required
• A change in user name occurs
• A change in access area occurs
• A staff member forgets their password
• A staff member needs to reset their
password i.e. expired password.

Section 1 - Complete if you are a:

• New Employee (if hired by a ward/unit,
be sure to include number)
• Student Nurse
• Nursing Instructor
• Respiratory Therapist needing access to
give medications.

Neatly print your first name, middle initial

and last name. Put a check mark beside
what category you are employed in. If you
take charge, or will be trained to take charge
also put a check mark beside Charge RN
Responsibility. Put a check mark beside
Participate or Not-Participate.

Section 2 - Complete when you no longer

require access to the MedStation (user
deletion), such as when you transfer to
another area or leave the hospital/health centre.
Section 3 – Complete if you use (and have forgotten) your password. You will be given
temporary access to the MedStation until a new password is assigned to you by Pharmacy.
Section 4 – Complete if your name or access (working) area has changed.

Submit your completed and signed form to your PCM, UM/CS or CNE for
approval and authorization. Send to your site Pharmacy for processing.

Allow time for Pharmacy to process the User Form. Pharmacy will be responsible for additions,
deletions, and changes to users of the Pyxis Console.

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FOR ALBERTA HEALTH SERVICES ONLY. Unauthorized distribution, copying or disclosure is PROHIBITED.
Getting Started includes being able to: 3 Type your temporary password in the
Password field and press Enter on the
• Log in
keyboard.
• Create a “My Patients” list
• Add a patient to the MedStation 4 The Main Menu is displayed.
• Set user preferences
• Log off.
I still can’t log in! What do I do?
Logging In Check your spelling. Passwords
are case sensitive.
Your initial login to the MedStation involves
a User ID, password and then registering Also check that you are logging in on
your BioID. BioID is a digital means of the MedStation you have been given
positive identification. It ensures that the access to!
transactions performed at the MedStation
are done by YOU! To change my password:
Touch the MedStation screensaver to wake Change your password every 3 months.
it up. Remember – the MedStation display is
a touch screen. Pressing the grey 1 In the Station Management area of the
icon displays the onscreen Main Menu screen, press User
keyboard; firmly press the keys, Menu.
buttons or icons on the screen to enable 2 In the User Maintenance Menu
actions. screen, press Change
Password.
To log in with User ID and password: 3 In the Current Password box, type your
Your User ID is typically your first initial of password and press Enter on the
your first name followed by up to the first keyboard.
seven characters of your last name. Staff 4 In the New Password box, type your
with the same first and last name may be new password and press Enter on the
required to include their middle initial. keyboard. It should be between 6-8
1 Do you see a CAPS button with a letters and/or numbers. Check your
green circle? If yes, press the button to site’s IT policy re password creation. For
turn CAPS OFF. It will disappear from AHS:
the screen when you start typing.

DO NOT press the Caps Lock key on

the keyboard again or you will turn it
back ON!

2 Type your User ID (no spaces) in the

User ID field and press the Enter key
on the keyboard.

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FOR ALBERTA HEALTH SERVICES ONLY. Unauthorized distribution, copying or disclosure is PROHIBITED.
5 In the Confirm Password box, type To log in with User ID and BioID:
your new password again and press
1 Type your User ID (no spaces) in the
Accept.
User ID field and press Enter.

2 A BioID Authorization box is displayed.

To register my BioID: Place your finger squarely on the
To use BioID you must first scanner lens. Once the scanner flashes
register your fingerprint into the from bright to dim, the scan is complete
system. This process only and you can lift your finger.
needs to be done once, and
provides you access to ANY MedStation at If the scanner does not flash, the system
which you have access privileges. prompts you to lift and replace your
finger for a re-scan.
1 Type your User ID (no spaces) in the
User ID field. • Red arrows prompt you to move
your finger up/down and right /left
2 A box asks if you want to register. Press
the YES button. • A red circle means the scan is
bad/non-usable
3 Type your password in the Password
field and press the Enter key on the • A green circle means the scan is
keyboard. good/usable.

4 An Instruction box is displayed. Press 3 The Main Menu is displayed.

the Scan button.

5 Follow the onscreen prompts to create 3

fingerprint scans. Remember: It won’t work! What do I do?

• Use the SAME finger for all 3 scans. If the MedStation is not able to
The middle finger on your non- verify your BioID fingerprint,
dominant hand is best. press OK and try again.
• Place your finger in the same After a third failed BioID attempt, the
position on the scanner each time. system defaults to your password or a
• Cover the entire scanner with your witness entry. Press YES.
finger.
• Apply gentle & consistent pressure Is there a problem with using your
on the scanner. “original scanned” finger? If so, you will
have to re-register by going to Main
• If necessary, clean the scanner with
Menu > User Menu > Change
an alcohol swab.
Biometrics.
6 A box confirming success is displayed.
Press OK. The Main Menu is displayed. Once the scanner flashes from bright to dim,
the scan is complete and you can lift your
finger.

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FOR ALBERTA HEALTH SERVICES ONLY. Unauthorized distribution, copying or disclosure is PROHIBITED.
Creating a My Patients List not yet been notified. Transfer the
patient in the ADT system to resolve the
You can find patients that you’ve been issue.
assigned to care for faster using the My
Patients feature. You may also need to add If none of the reasons listed above are valid,
a patient who has not yet been processed leave a message with Pharmacy. The
by the system. patient will need to be manually added by
them.

To create a My Patient List: To add a patient to the MedStation:

1 Press User Menu on the Main Menu. 1 Press Remove on the Main Menu.
2 Press My Patients. 2 Press Add Patient in the lower-left
3 Sort the patients listed on the screen by corner of the screen.
name, ID or room number by clicking 3 Type the patient’s last and first names.
the matching button. The safest choice
is to sort patients by name. 4 Press Accept.

4 Tap the patients you want on your list -

one at a time. The name will move to You can now add this patient to your “My
the My Patients side of the screen. Patients” list.

5 Edit your list by:

NOTE: If there is a problem with the ADT,
• Tapping the name to remove it.
you may find that the patient you added has
• Pressing the Deselect All button. been added twice.
• Adding a new patient
When removing meds, select the patient
6 Press Accept. name that has the complete ID number and
case number (eg 16987620/102). The
patient’s name that you added disappears
after 24 hours.
Adding a Patient to the
MedStation
Your patient’s name is entered into the
MedStation through the interface with the Setting User Preferences
ADT (Admission/Discharge/Transfer)
system. If you do not see your patient’s You may wish to customize the MedStation.
name, it is possible that:
To set up login preferences:
• The patient is new and has not yet been
processed through ADT. You may need 1 Press User Menu on the Main Menu.
to manually add the patient. NOTE: 2 Press User Preference Menu.
The patient will be part of the
MedStation patient list for 24 hours 3 Press Login Preferences.
ONLY.
4 Press the screen you want to see first
• The patient has been transferred from after you log in. Main Menu is the
another unit – but the ADT system has

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FOR ALBERTA HEALTH SERVICES ONLY. Unauthorized distribution, copying or disclosure is PROHIBITED.
 default. Most nurses prefer Remove
Meds.

5 Press Accept, and then press YES.

To set up information display

preferences:
1 Press User Menu on the Main Menu.

2 Press User Preference Menu.

3 Press List Preferences.

4 Choose how you want information

displayed so it best suits your workflow.

6 Press Accept and then press YES.

To set up drawer order preferences:

1 Press User Menu on the Main Menu.

2 Press User Preference Menu.

3 Press Remove Preferences.

4 Choose how you want the drawers to

open.

7 Press Accept and then press YES.

Logging Off

To log off:
It is important to ALWAYS log off the
MedStation after you are finished.
1 Press the Exit button in the
top right corner of any
screen.

EDM Zone Pharmacy Services-IG Revised: 2014/02/28.v1.0 Page 5 of 5

FOR ALBERTA HEALTH SERVICES ONLY. Unauthorized distribution, copying or disclosure is PROHIBITED.