As a location manager in the film industry, Robin Ellsworth frequently writes
progress reports, such as the one shown in Figure 9.6. Producers want to be informed
of what she is doing, and a phone call does not provide a permanent record. Notice
that her progress report identifies the project and provides brief background infor-
mation. She then explains what has been completed, what is yet to be completed,
and what problems she expects.
Justification/Recommendation Reports
Both managers and employees must occasionally write reports that justify or rec-
ommend something, such as buying equipment, changing a procedure, hiring an
FIguRe 9.6 Progress Report—Memo Format
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Chapter 9: Informal Reports 235