Exercise 22: Accounting Transactions With in a Period in Asset Accounting

Exercise Objectives After completing this exercise, you will be able to: Post an asset acquisition Scrap an asset Create, post to, and settle an asset under construction Business Example Asset transactions are posted to using a transaction key, along with one of two posting keys: 70 and 75. IDES needs to add value to the office building in Hamburg by acquiring it. After wards, an addition to the building will be created as an asset under construction (AUC) and settled to the building. Finally, IDES realizes that a robot it purchased a while ago is outdated and must be scrapped. Task 1 Asset acquisition IDES will purchase the building from real estate agency, vendor Agency##. This agency has already done business with IDES and thus the vendor master record already exists. The building is worth 1,000,000 UNI, not including tax of 10%. 1. Post the asset acquisition completely; that is, post the asset acquisition and the amount payable to the vendor in one document. The date of the invoice and posting is today.. Input tax of 10% (1I) is in addition to the net amount. Payment terms come from three installment payments. Make certain you use the correct payment terms (R001). Use transaction type 100 (External asset acquisition).

TRANSACTION: F-90

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2. Record the document number: 3. Display the document View this document in the document overview. 4. Which three accounts were posted to in this document and to which ledgers do they belong? 5. How can you tell that the amount is due in three payments? 6. Use the asset explorer to check the values of the new asset in depreciation area 01 (book depreciation). 7. What are the planned and posted depreciation values for the current year? Task 2 Scrapping At the beginning of the current fiscal year, IDES purchased a used robot for 500,000 UNI and estimated that it could be used for another three years. Unfortunately, the company determined at the end of September of the current fiscal year that the robot s technology is out of date. IDES decides to scrap the robot, even though the book value is still positive. The robot is being scrapped because no profit could be made in an attempt to sell it. 1. Post the scrapping of the robot with the asset number Robot## on September 30 of the current fiscal year. 2. Printing the asset history chart for the Robot In order to have the data for the scrapped asset (Robot##) in printed form, IDES accounting wants to create an asset record for this asset. To do so, run the asset history report for company code 1000 and asset Robot##. Task 3 Assets under construction The capacity of the purchased building is not sufficient for current needs and the building thus requires an addition. During construction, the expenses are posted to a master record for assets

under construction (AUC) (asset class 4000) and then calculated into the cost of the building when the AUC is completed and settled to the building. 1. Create master data for assets under construction. Create a master data record for the asset under construction Office building addition ##. Assign this building to your cost center, CC##, your business area, BA##, and the plant in Hamburg (1000). Write down the asset number. 2. For the construction of the addition, invoices are received that have to be posted to the asset under construction. Post an invoice to your asset under construction for 100,000 UNI plus input tax of 10% (1I) using today s date. The invoice is from vendor Agency##. Use transaction type 100. 3. Once the asset is completed, it has to be converted from an asset under construction (AUC) into an asset. Before you can convert an AUC, you have to define a distribution rule to determine which part of the AUC is to be settled to which asset(s). Specify that the entire amount is to be charged to the building as of today. 4. Complete the settlement for your asset under construction. 5. Using the asset explorer, check whether the settlement was completed properly.

Exercise 23: Closing Procedures in Asset

Accounting Exercise Objectives After completing this exercise, you will be able to: Print an inventory list Create the asset history sheet Business Example Depending on legal requirements, various procedures need to be completed in the subsidiary ledgers before financial statements can be created in the general ledger. Task 1 Inventory list In order to carry out an inventory count, an inventory list needs to be created with the SAP system. Here, the variances between the actual inventory and the listed inventory can be noted. The variances determined then need to be posted in the system. 1. Create an inventory list for plant 1000 in company code 1000. To assist you with the entries in the selection screen, report variant AC010 was created. Change the date of the report to December 31 of the current year. 2. Which assets were listed in your cost center CC##on the report date? Hint: Use the find icon (binoculars) to search for your robot in the list.

Task 2 Asset history sheet The asset history sheet is a required part of the external financial statements in Germany. However, it is a useful, important report for all countries. 1. Create the asset history sheet for your business area, BA##, in company code 1000 for December 31 of this year. To assist you with the entries in the selection screen, report variant AC010 was created. Use this variant and replace ##with your group number in the business area field. Identify the asset history sheet version used in the variant. 2. Which depreciation area was used by this variant for the values displayed? Determine the book value of your building. Determine where the system takes you when you drill down on the book value amount of your building.