Registration Information

Wellness Jam 2012 Participant Instructions

Getting Registered Collecting Pledges Open Contributions Changes Event Day Schedule Tips After the event Participant Support Letter Participant Waiver Form Participant Pledge Form

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Welcome! We are so glad you have chosen to participate in our Wellness Jam! The following instructions provide a complete guide, helping to get you from today all the way through the event, and after, with success, safety and support. Before the Event Get Registered Please visit http://wholeheartedwellnessjam2012.eventbrite.com and register to begin taking pledges. Collecting pledges is OPTIONAL for participation in the event. Select PARTICIPANT REGISTRATION Be sure to include your T-Shirt size for our records. You will receive yours at the Registration Table the day of the event. Provide an updated email address to receive updates and reminders closer to the day of the event. Reminder: Purchase only if you are the actual participant in the Jam Session.

Collecting Pledges Please visit http://wholeheartedwellnessjam2012.eventbrite.com Select: 30 MIN SESSION PLEDGE Direct your friends and family to support your efforts by purchasing pledges from this location using their credit card. It is a very safe, fast and easy way to offer them the opportunity to contribute to such a great cause. They have the option of purchasing multiple quantities for each participant. Example: if you would like to pledge $30, you will need to purchase qty 3 indicating you are pledging that they will complete 3 Jam Sessions. IMPORTANT Instruct your supporters to include YOUR name as the Ticket Buyer and THEIR name on the Billing Information. We will be offering prizes for participation in the pledge program. We hope that it provides an opportunity for you to share information with friends and family in a way that creates excitement for them about you and your goals to live a healthy lifestyle.

Open Contributions Please visit http://wholeheartedwellnessjam2012.eventbrite.com Select: OPEN CONTRIBUTION Direct your friends and family to support your efforts by purchasing pledges from this location using their credit card. It is a very safe, fast and easy way to offer them the opportunity to contribute to such a great cause. They have the option of giving an open donation without limitations to the sessions completed by the participant. You may also purchase this ticket to indicate your individual contribution where you specify the amount. IMPORTANT Instruct your supporters to include YOUR name as the Ticket Buyer and THEIR name on the Billing Information. We will be offering prizes for participation in the Open Contribution program. We hope that it provides an opportunity for you to share information with friends and family in a way that creates excitement for them about you and your goals to live a healthy lifestyle.

Let people see your excitement. People love to support causes, especially when they can see how much it means to you. For many fundraisers, it can be difficult to ask personal friends, family members and acquaintances for financial support. Start with those you know will be willing to support you and use this to build momentum. Its always easier to hear a no after hearing yes a few times. Also, some employers have policies against soliciting donations or selling items during working hours. This usually means that it is okay to ask, but just not while working. Use your best judgment, check and follow whatever policies are in place in your particular situation. Some people are more familiar with using the Internet than others. Keep copies of offline pledge forms with you for those who would prefer to pledge offline (Form Below). You can then go into your participant site and enter their pledge for them! This way the funds you have raised will post toward your totals, and accurately show the progress you have made toward your goal. However, we will be excepting pledge and donation payments at the event.

Changes You have the option to change your registration, pledges or contribution at any time by emailing dancecolective@gmail.com and entering Wholehearted Wellness Jam Registration in your subject line.

Event Day Event day registration begins at 5:30 pm at Grossinger City Autoplex. Please arrive early to ensure sufficient time to check in. Schedule Registration/Check-In Kitty Session 1 Chihuahua Session 2 Puma Session 3 Pit-bull Session 4 Raffle & Auction Wrap-Up Registration/Check-In Turn in the Completed Participant Waiver and Release Form (Form Below) Turn in Completed Pledge Form only for additional pledge or donation payments not entered on the Eventbrite site. Receive Goodie Bag and/or Participant Event T-shirt. Sign Up for on-site massage and a host of complementary health and wellness consultations. 5:30 - 6:00 PM 6:00 - 6:30PM 6:30 - 7:00 PM 7:00 - 7:30 PM 7:30 - 8:00 PM 8:00 8:30 PM 1st FLOOR Upstairs Main Floor Upstairs Main Floor Upstairs Main Floor Upstairs Main Floor Upstairs Main Floor

Tips for Creating a Great Experience Youve worked hard to gather your pledges! Now, honor all that have supported you by having fun while you dance, sweat and treat yourself to a totally heart fulfilling evening. The following will help boost your energy, and keep unwanted accidents from happening. Eat a good breakfast Youll need fuel to keep your energy going. Where comfortable and supportive shoes Make sure your shoes will not cause blisters, or cause pain post event. Stay hydrated Make sure to drink plenty of water, or alternative sports drink, to avoid dehydration and headaches. Dont push too hard Its okay to reach for your best, but make sure you dont over do it! Bring your smile We want you to have fun, and look good on camera! Well be taking lots of pictures, so be ready to show us your pearly whites. While you are at it, remember your camera for those memorable moments you wish to capture for yourself.

After the Event Congratulations! You have successfully completed the ZUMBATHON and you have helped raise money for The Dance COLEctive and The Big Hearts Fund. Send one last email to all your supporters with a link to both organizations website and a thank you for their support. Take a moment to feel proud! Your efforts made a difference. Thank you for all your hard work, today, and throughout the past several weeks!

http://bigheartsfund.org http://dancecolective.com

~ Thank you to our contributing sponsors ~

Dear (Name), On Thursday February 23rd, I will be participating in a ZUMBATHON at the Wholehearted Wellness Jam on behalf of The Big Hearts Fund and The Dance COLEctive. My Personal fundraising goal is to raise $ ( ) and I invite you to join me by doing any of the following: 1. Join me! You too can take advantage of this evening of dancing, fitness, fun and giving for a great cause. 2. Make a tax-deductible contribution of any amount to the Wholehearted Wellness Jam. Its easy! It can be made online or with a check (see details on the link below). 3. Support me by making a pledge for me to complete 1,2,3 or 4 30 minute Zumba jam sessions! Please visit www.wholeheartedwellnessjam2012.eventbrite.com to learn more about the event, its sponsors, The Big Hearts Fund, The Dance COLEctive and to make your credit card donation directly online. You can also contact me to collect your pledge and to make a contribution by check. Please note that checks should be made payable to The Dance COLEctive and are tax deductible. Thank you for considering this request. I look forward to sharing details of my experience with you in the coming weeks. If you have any questions about your contribution, please do not hesitate to call me or visit the event site above at any time. Best Regards, (Your Name)

WAIVER AND RELEASE OF LIABILITY

1. In recognition of the risk of injury while participating in the Wholehearted Wellness Jam (the Event), and as consideration for the right to participate in the Event, I hereby for myself and all of my possible successors of interest, knowingly and voluntarily enter into this waiver and release of liability Agreement and hereby waive any and all rights, claims or causes of action of any kind whatsoever arising out of my participation in the Event, and do hereby release and forever discharge The Dance COLEctive and its affiliates, managers, members, agents, attorneys, employees, volunteers, heirs, representatives, predecessors, successors and assigns, The Big Hearts Fund and its affiliates, managers, members, agents, attorneys, employees, volunteers, heirs, representatives, predecessors, successors and assigns, the Event site and its agents, attorneys, employees, volunteers, heirs, representatives, predecessors, successors and assigns and all sponsors and/or beneficiaries of the Event (collectively Hosts) from any and all liability, claims, demands, damages, actions, or causes of action now existing or which hereinafter may arise as a result of my participation in the Event, whether any injury is caused by the negligence of the Hosts, the negligence of myself or third parties, the conditions of the course or any other cause. 2. I agree to indemnify and hold harmless the Hosts against any and all claims, suits or actions of any kind whatsoever for liability, damages, compensation or otherwise brought by me or anyone on my behalf, including attorneys fees, if litigation arises on account of claims made by me or anyone on my behalf, arising out of or connected to the Event. 3. I attest that I am physically fit and have trained sufficiently for the Event, and that a licensed medical doctor has recently verified my physical condition. I will not knowingly push beyond my physical limits at any time during the Event. 4. I recognize that various photographs, video recordings, and other media will be taken during the Event. I agree to grant the Hosts full permission to use any photographs, video recordings, or other media of the Event that contain my likeness for the purpose of promoting The Dance COLEctive/The Big Hearts Fund or the Wholehearted Wellness Jam, or for any purpose deemed appropriate by the Hosts. 5. I acknowledge that this Agreement is the entire agreement between the Hosts and me, and that this Agreement cannot be modified or changed in any way by representations or statements of the Host or by me. 6. I hereby declare that I have read and fully understand this Agreement in its entirety and that, by signing below, I assent to all of the terms and conditions contained in this Agreement. _________________________________________ Participant Signature ____________ Date

PLEDGE FORM
Dancers Name:

Dancers Email Address:

Thursday, February 23, 2012 5:30 pm 8:30 pm Grossinger City Autoplex Chicago, Illinois 60642

Donor

Email

Flat Donation

Donation per session Total

Payment Type

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $

x x x x x x x x x x x x x

1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4= 1-23-4=

$ $ $ $ $ $ $ $ $ $ $ $ $

Grand Total $________

Checks should be made out to: The Dance COLEctive To complete credit card payments, donors should visit http://wholeheartedwellnessjam2012.eventbrite.com