Professional Documents
Culture Documents
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Advanced Data
Archiving and Data
Management
Techniques for
SAP Administrators
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Jim Malfetti
Brandywine Data Management Group
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Introduction
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3
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Preprocessing jobs
Write jobs
Delete jobs
Post-processing jobs
Store jobs
Archive Information System (AIS) load program
PBS indexes (possibly)
Data Retention Tool (DART) extracts and
views (possibly)
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4
New Objects
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5
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Forget
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Storage Administration
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WORMS
New Magnetic Media (e.g., Hard Disk Write Once)
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SAP Upgrades
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New Applications
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SAP BW
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New Projects
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Expiring data
f Certificate of destruction
Identifying data
f Legal discovery
Holding data
f Exceptions to retention rules and destruction
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Launch DB02
and click on
Space
statistics
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Txn
DB02
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13
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6000
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5000
GBs
4000
2000
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3000
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1000
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0
0 5 - 05 - 05 r- 05 -05 -0 5 l-05 - 05 - 05 - 05 -0 5 -0 5 -0 6 - 06 - 06 r- 06 -06 -0 6 l-06 - 06 - 06 - 06 -0 6 -0 6 -0 7 - 07 - 07 r- 07 -07 -0 7 l-07
v
t
t
v
r
r
r
n
c
n
n
n
c
n
ny
b
y
b
y
b
Ju
J u A ug S ep Oc No De
J u A ug S ep Oc No De
J a Fe Ma Ap Ma
Ju
Ju
J a Fe M a A p M a
Ap Ma
Ju
J a Fe Ma
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Launch DB02
and click
on Space
statistics
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15
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17
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18
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Download the
report to a local
spreadsheet file
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21
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Don't
Forget
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Size in KB
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18,000,000
16,000,000
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
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Size
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APQD
S871
BSAS
S022
AFVC
SOC3
COKA
JEST
COBK
CKIT
S852
AFVV
RESB
JCDS
RFBLG
MSEG
AUSP
CDCLS
BSIS
ACCTIT
COSS
COEP
COSP
CKIS
GLPCA
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Table Name
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Other Considerations
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DB15
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Txn
DB15
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Txn
DB15
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Warning
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DB15
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Depends on:
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CO tables
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Purchasing or sales?
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GLPCA
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RESB Reservations
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Table GLPCA
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TAANA ( 4.6C)
SE11
SE16
Third-party analysis tools (PBS Analyzer, IXOS Analyzer)
SAP Note programs
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Transaction TAANA
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Final Mappings
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Tip
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Analysis Summary
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Technical
Analysis
Build Project
Team
Functional
Analysis
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Craft
Archiving
Strategy
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Prototype
Testing
Implement
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Prototype
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Prototype
Transports to QA
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Testing
Testing
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2.
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Testing (cont.)
Testing
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4.
Multiple jobs
Archive as you would in production
(splitting jobs)
Goal is to extrapolate production test
run times
Testing Tips
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Testing
Tip
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Implement
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Implement
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Activate InfoStructures
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Implement (cont.)
Implement
Storage considerations
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SARA
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Check SAP Note 391350 for more information on the Network Graphic
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Flexibility
Self-imposed dependencies
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ISU_BILLZ
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Standard SAP
Transaction Code ME23
will not allow the user to
display an archived PO
PBS CMM (Purchasing)
Transaction Code
/PBS/ME23 will allow the
user to view archived PO
in the original view
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* Indicates PO
was archived
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Double-Click
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Drill-down
relationships
remain intact
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Custom InfoStructures
Custom field catalogs
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DRB modifications
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DART views
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Upgrades
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Image integration
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ILM projects
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DART, SAP BW, SAP NetWeaver 7.0 (usage type BI), CRM
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Outgoing documents
Invoices
POs, etc.
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ILM projects
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Creation of
subsequent
data or
documents
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Data or
documents
are cleared
and business
complete
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Online
residence
time
requirements
expire
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Data is
archived
Archived data
is retrieved
and viewed by
users
Retention of
online and
archived data
or documents
expire
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Data or
documents
are
destroyed
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unique platter
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Example Scenario:
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Retention
100
7 Years
1100
10 Years
1200
15 years
Content
Repositories
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F1
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F2
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F3
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Resources
www.sapinsideronline.com
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www.asug.com/forums/
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www.sapinsidermultimedia.com/products/archiving_data
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Resources (cont.)
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www.BrandywineDMG.com
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* Requires login credentials to the SAP Service Marketplace
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Your Turn!
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84
Notes:
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