Task 3: Accounting for Cash Sales Sales Department Salesperson 1.

Entertains customers for request, information and inquiries 2. Receives Customer Order 3. Checks for the availability of product/s from the Inventory Master File (IMF) 4. If product/s is/are not available, proceed to #6 5. If product/s is/are available, proceed to #7 6. Notify the customer 7. Encodes the Customer Order 8. Asks customer if he/she wants the product/s to be delivered 9. If does not want to be delivered, proceed to #11 10. If wants to be delivered, proceed to #12 11. Print Sales Invoice (SI) in 3 copies SI1- Customer SI2- Warehouse (in case product/s is/are not available in the showroom) SI3- File 12. Print Sales Invoice (SI) in 4 copies SI1- Customer SI2- Warehouse (in case product/s is/are not available in the showroom) SI3- Delivery Department SI4- File Warehouse Department Salesperson 13. Fills up Sales Order form in 5 copies: a. Customer or If customer wants good/s delivered, Warehouse Department having the Sales Order stamped with FOR DELIVERY b. Warehouse Department (In-house) c. Cashier d. Accounting Department e. File 14. Sends the Sales Order form to the recipients. 15. Files the Customer Orders. Treasury Department Cashier 16. Receives Sales Order form from Salesperson 17. Receives payment from the customer based on Sales Order form. 18. Prepares Official Receipt in 3 copies: a. Customer b. Accounting Department

c. File 19. Sends Official Receipts to appropriate recipient. 20. Prepare Cash Sales Summary in 2 copies: a. Accounting Department b. File

Warehouse Department Warehouse Clerk 21. Receives the approved Sales Order from the Salesperson. 22. Reviews approval release signature for validity. 23. Sends the approved Sales Order to the Warehouse Man. Warehouse Man 24. Receives the Sales Order from the Warehouse Clerk 25. Gathers product/s according to that stated in the Sales Order in proper specifications. 26. Releases the product/s for inspection to the Warehouse Clerk together with the Sales Order copy. Warehouse Clerk 27. Receives Sales Order together with the product/s from the Warehouse Man. 28. Reconciles product/s received with the Sales Order. 29. Prepares 3 copies of Delivery Receipt: a. Customer b. Accounting Department c. Warehouse Department 30. Gets the signature of the customer for the Delivery Receipt. 31. Sends the copies to the recipients. 32. Files Delivery Receipt. 33. Forwards copy of Sales Order to Warehouse Manager together with the product/s.

Warehouse Manager 34. Receives Sales Order from Warehouse Clerk and the corresponding product/s. 35. Reviews the Sales Order. 36. Reconciles product/s received with the Sales Order. 37. Authorizes the release of the product/s to the delivery department, should the customer want them delivered together with the sales order stamped FOR DELIVERY , or directly release to the customer should the customer want to have the product/s there forth.

38. Files the Sales Order copy. 39. Updates the inventory log.

Accounting Department General Accountant 40. Receives Sales Order form, Official Receipt and Delivery Receipt. 41. Reconciles the three documents. 42. Records transactions in the general ledger based on the documents.