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Execution Artifacts

The document outlines the communication, issue, change control, key performance indicators, working schedule, budget, and status report for the 'Win Million Hearts' project led by a team consisting of Alka, Arindam, Neha, Aromal, and Ekjot, in collaboration with the Women in Need Society (WINS). It includes detailed action items, project timelines, financial planning, and performance metrics aimed at fundraising and community engagement. The latest update was made on April 11, 2024.

Uploaded by

arindamg131985
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

Topics covered

  • Working Budget,
  • Key Performance Indicators,
  • Event Setup,
  • Risk Management,
  • Working Schedule,
  • Win Million Hearts,
  • Recognition,
  • Women in Need Society,
  • Post-Event Assessment,
  • Task Management
18 views17 pages

Execution Artifacts

The document outlines the communication, issue, change control, key performance indicators, working schedule, budget, and status report for the 'Win Million Hearts' project led by a team consisting of Alka, Arindam, Neha, Aromal, and Ekjot, in collaboration with the Women in Need Society (WINS). It includes detailed action items, project timelines, financial planning, and performance metrics aimed at fundraising and community engagement. The latest update was made on April 11, 2024.

Uploaded by

arindamg131985
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

Topics covered

  • Working Budget,
  • Key Performance Indicators,
  • Event Setup,
  • Risk Management,
  • Working Schedule,
  • Win Million Hearts,
  • Recognition,
  • Women in Need Society,
  • Post-Event Assessment,
  • Task Management

COMMUNICATION LOG

Project Title – Win Million Hearts

Project Team - Alka, Arindam, Neha, Aromal, Ekjot

Project NPO - Women in Need Society (WINS)

Sl no Date Communication Type Participants Summary


CATION LOG
Updated Date: 04/11/2024

Action Items Follow-up Required


ISSUE LOG
Project Title – Win Million Hearts

Project Team - Alka, Arindam, Neha, Aromal, Ekjot

Project NPO - Women in Need Society (WINS)

Issue
Date Reported Description of Issue Priority Assigned To
ID
ISSUE LOG
Updated Date: 04/11/2024

Action Plan Date Resolved Status


CHANGE CONTROL PRO
Project Title – Win Million Hearts

Project Team - Alka, Arindam, Neha, Aromal, Ekjot

Project NPO - Women in Need Society (WINS)

Justification for Impact


Requestor Change Description
Change Assessment
CHANGE CONTROL PROCESS
Updated Date: 04/11/2024

Approval/
Implementation Plan Date of Implementation Status
Denial
CHANGE LOG
Project Title – Win Million Hearts

Project Team - Alka, Arindam, Neha, Aromal, Ekjot

Project NPO - Women in Need Society (WINS)

Date of Change Approved/


Change ID Description of Change
Request Rejected By

`
CHANGE LOG
Updated Date: 04/11/2024

Impact on
Date of Approval Status
Budget/Schedule/Scope
KEY PERFORMANCE INDICATORS
Project Title – Win Million Hearts
Project Team - Alka, Arindam, Neha, Aromal, Ekjot
Project NPO - Women in Need Society (WINS)

SL NO KPI Items Target Description


Measures the total amount of money
1 Total Funds Raised $600 raised from the event (including tea
sales, donations, and ticket sales).
Tracks the number of people attending
2 Number of Attendees 80 (per event) the movie screening and buying tea
throughout the event.
Monitors the number of tea cups sold
80 cups (per
3 Tea Cups Sold daily, aiming for 80 cups a day over the
day)
4-day event.

100+
Measures the engagement level on
Social Media interactions
4 social media platforms through event
Engagement (likes, shares,
promotion activities.
comments)

100% of planned Tracks the participation rate and


5 Volunteer Engagement volunteers performance of volunteers during the
active event.

Measures attendee satisfaction based


80% positive
6 Post-Event Feedback on feedback collected after the event
feedback
(survey responses or verbal feedback).

Ensures that the event is conducted


7 Budget Adherence Within $170
within the planned budget of $170.
100% eco- Measures the usage of eco-friendly
8 Sustainability Measures friendly materials (e.g., biodegradable cups)
materials used during the event.

Monitors whether the event phases


100% of tasks
Event Completion on (planning, execution, closure) are
9 completed on
Schedule completed within the planned
time
schedule.

Tracks the involvement of the


50+ community
community (attendees, volunteers, and
10 Community Engagement members
supporters) in promoting or
involved
participating in the event.
NDICATORS
Updated Date: 04/11/2024

Actual Status Comments/Notes


WORKING SCHEDULE
Project Title – Win Million Hearts
Project Team - Alka, Arindam, Neha, Aromal, Ekjot
Project NPO - Women in Need Society (WINS)

Planned
Task Name Duration Planned Start
Finish
"WIN MILLION HEARTS" - Fundraising
54 days Fri 27-09-24 Wed 11-12-24
project

Phase 1: Planning and Preparation 16 days Fri 27-09-24 Fri 18-10-24


Assemble Project Team 1 day Fri 27-09-24 Fri 27-09-24
Define Event Objectives, Budget etc 3 days Mon 30-09-24 Wed 02-10-24
Secure Permissions from SAIT & WINS 3 days Thu 03-10-24 Mon 07-10-24
Develop Marketing Strategy & Materials 9 days Tue 08-10-24 Fri 18-10-24
Phase 2: Logistics and Setup 6 days Mon 21-10-24 Mon 28-10-24
Purchase Supplies (Tea, Cups, etc.) 4 days Mon 21-10-24 Thu 24-10-24
Coordinate Volunteer Roles 3 days Mon 21-10-24 Wed 23-10-24
Arrange Movie Screening Setup (AV)/
2 days Thu 24-10-24 Fri 25-10-24
Finalization of Movie
Finalize Event Schedule & Assign Roles 1 day Mon 28-10-24 Mon 28-10-24
Phase 3: Execution 20 days Tue 29-10-24 Mon 25-11-24
Tea Stall & other requisites for movie
3 days Tue 29-10-24 Thu 31-10-24
screening
Conduct Event (Tea Sales & Movie) 16 days Fri 01-11-24 Fri 22-11-24
Engage with Attendees & Collect Feedback 17 days Fri 01-11-24 Mon 25-11-24
Post-Event Assessment 12 days Tue 26-11-24 Wed 11-12-24
Financial Reporting and Donation
5 days Tue 26-11-24 Mon 02-12-24
Distribution
Documentation and Closure 4 days Tue 03-12-24 Fri 06-12-24
Hold a post-project review meeting to
celebrate successes and discuss 2 days Mon 09-12-24 Tue 10-12-24
opportunities for future collaboration
Reward & Recognition 1 day Wed 11-12-24 Wed 11-12-24
RKING SCHEDULE
Updated Date: 04/11/2024

Predece Task % Work


Actual Start Actual Finish Dependencies
ssors status completion

Fri 27-09-24 Mon 14-10-24


Fri 27-09-24 Fri 27-09-24 100%
4 Mon 30-09-24 Wed 02-10-24 100%
5 Thu 03-10-24 Mon 07-10-24 100%
5,6 Tue 08-10-24 Mon 14-10-24 100%
Thu 10-10-24 Thu 31-10-24 100%
7 Thu 10-10-24 Fri 18-10-24 100%
7 Mon 21-10-24 Wed 23-10-24 100%
10 Thu 24-10-24 Fri 25-10-24 100%
11 Mon 28-10-24 Mon 28-10-24 100%

12 Tue 29-10-24 Thu 31-10-24 100%


14
14,15SS

16
18

19

20
WORKING BUDGET
Project Title – Win Million Hearts
Project Team - Alka, Arindam, Neha, Aromal, Ekjot
Project NPO - Women in Need Society (WINS)

Task Name

"WIN MILLION HEARTS" - Fundraising project

Phase 1: Planning and Preparation


Assemble Project Team
Define Event Objectives, Budget etc
Secure Permissions from SAIT & WINS
Develop Marketing Strategy & Materials
Phase 2: Logistics and Setup
Purchase Supplies (Tea, Cups, etc.)
Coordinate Volunteer Roles
Arrange Movie Screening Setup (AV)
Finalize Event Schedule & Assign Roles
Phase 3: Execution
Set Up Tea Stall & other requisites for movie screening
Conduct Event (Tea Sales & Movie)
Engage with Attendees & Collect Feedback
Post-Event Assessment
Financial Reporting and Donation Distribution
Documentation and Closure
Hold a post-project review meeting to celebrate
successes and discuss opportunities for future
collaboration
Reward & Recognition
WORKING BUDGET
Updated Date: 04/11/2024
l, Ekjot

Variance
Resource Names Baseline Cost Actual Cost Total Cost
Cost
$170.00

Arindam $20.00
Neha,Alka & Arindam,Aromal & Ekjot $0.00
Alka & Arindam,Aromal & Ekjot,Neha $0.00
Alka & Arindam $0.00
Neha & Alka $20.00 $12.00
Arindam $110.00
Alka,Aromal $110.00 $89.44
Aromal & Ekjot $0.00
Neha,Ekjot $0.00
Alka & Arindam $0.00
Arindam $20.00
Neha,Alka & Arindam,Aromal & Ekjot $10.00
Aromal & Ekjot,Neha,Alka & Arindam $10.00
Alka & Arindam $0.00
Arindam $20.00
Arindam,Neha,Alka $0.00
Aromal & Ekjot,Neha,Alka,Arindam $10.00

Neha,Alka & Arindam,Aromal & Ekjot $0.00

Alka & Arindam,Aromal & Ekjot,Neha $10.00


Updated Date: 04/11/2024

Comments
STATUS REPORT
Project Title – Win Million Hearts
Project Team - Alka, Arindam, Neha, Aromal, Ekjot
Project NPO - Women in Need Society (WINS)

Key Issues Budget


Date of Report Project Overview Upcoming Tasks
Achievements and Risks Status
T
Updated Date: 04/11/2024

Schedule Action
Stakeholder Comments
Status Items

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