PLANNING AN EVENT

Unit 9 EVENT MANAGEMENT

 7 STAGES OF EVENT PLANNING

1. Creating and organizing committee

2. Determining the event's objective
3. Deciding on a venue
4. Elaborating timescales
5. Setting deadlines
6. Elaborating budgets
7. Evaluating the success of the event
 CREATING AND ORGANIZING
COMMITTEE

• To plan an event you

need to delegate tasks to
people capable of
fulfilling them. That’s
why you create
committee.
 DETERMINING THE EVENT’S
OBJECTIVE

An objective is a
measurable specific
action to meet your
customers needs.
DECIDING ON A VENUE
 ELABORATING TIMESCALES

• Time scales or schedules are the way to

organize the day of the event to know at
what moment of the event this has to be
happening.
SETTING DEDLINES

• Deadlines it’s the date and

time we’re we must have done
certain thing of the event plan.
It is important to set them so
nothing is left to the last
moment.
 ELABORATING BUDGETS

• According to the amount of

money our customers are
planning to spend on the
event we have to elaborate
a budget to know how much
we are going to spend on
each thing.
EVALUATING THE SUCCESS OF THE
EVENT

It’s important to have our customers

review on the event.

Surveys or polls are commonly used to

do the evaluation.
 HOME ASSINGMENT

• You and your team have to plan an event of your choice.

• Once you’ve chosen it you have to follown each of the seaven stages and on an
slide show you will explain each of them according to your event.
• E.g. VENUE
• You will explain where the event will take place and you have to explain why did
you choose that venue according to the event’s objective.
• BUDGET
• You will give a description of your budget indicating how much is the total budget
and how much you will spend on food, music, decotation, etc.