ST.
PRAYAG PUBLIC SCHOOL
DELHI
ACADEMIC YEAR:2024-25
PROJECT REPORT OF
INFORMATICS PRACTICES (065)
Name : Adhya Parameshwaran
Class : XII
Roll no : 26623139
Subject Code : 065
Incharge : Ms Meenakshi Chaudhry
Acknowledgement
I would like to take this opportunity to express my deepest
gratitude to everyone who has supported and guided me
throughout the completion of my Class XII project.
First and foremost, I want to express my sincere appreciation
to my class teacher Ms. Meenakshi Chaudhry and Principal
Madam Ms. Sangeeta Goyal. Their expertise and wisdom
have been indispensable in shaping the outcome of my
project.
Their unwavering support and invaluable feedback have been
instrumental in helping me navigate through the project
challenges. Their dedication to students and commitment to
excellence have truly inspired me.
I am also incredibly grateful to my family for their continuous
encouragement and support. Their belief in me has been a
driving force behind my success. Without their unwavering
support, I would not have been able to accomplish this feat. I
am truly grateful for the time and effort they have invested in
my growth and development.
CERTIFICATE
This is to certify that I, Adhya Parameshwaran
student of class XII has successfully completed the
research on the Practical File under the guidance
of Ms. Meenakshi Chaudhry subject teacher
during the year 2024-25 in partial fulfillment of
Information Practices practical examination
conducted by AISSCE, New Delhi.
External Examiner Subject Teacher
______________ ____________
Signature Signature
Principal Mam
____________
Signature
Project
on
grocery shop
management
I. INTRODUCTION
The Grocery Shop Management System has
been developed to override the problems
prevailing in the practicing manual system.
This software is supported to eliminate and in
some cases reduce the hardships faced by this
existing system. The application is reduced as
much as possible to avoid errors while
entering the data. It also provides error
message while entering invalid data. No
format knowledge is needed for the user to use
this system. Thus by this all it proves It is
user-friendly. Grocery Shop Management
System, as described above, can lead to error
free, secure, reliable and fast management
system. Every organization, whether big or
small, has challenges to overcome and
managing the information of the product,
customer, product type, stock, and supplier.
Every Grocery Shop Management System has
different customer needs; therefore we design
exclusive employee management systems that
are adapted to your managerial requirements.
This is designed to assist in strategic planning,
and will help you ensure that your
organization is equipped with the right level of
information and details for your future goals.
These systems will ultimately allow you to
better manage resources.
Features of
grocery shop
management
system
1. Inventory Management
The system provides comprehensive inventory
control capabilities:
- Real-time stock tracking with automated
low-stock alerts
- Batch and expiry date tracking for perishable
items
- Automated reorder point calculations based
on historical sales data
- Barcode/SKU management for easy product
identification
- Multiple storage location tracking
- Inventory valuation and reporting
2. Point of Sale (POS)
The POS module handles all customer
transaction processing:
- Barcode scanning and manual product entry
- Multiple payment method support (cash,
credit/debit cards, mobile payments)
- Receipt generation and management
- Customer loyalty program integration
- Discount and promotion handling
- Cash drawer management and end-of-day
reconciliation
3. Customer Management
Tools for maintaining customer relationships:
- Customer profile management
- Purchase history tracking
- Loyalty program administration
- Personalized promotional campaigns
- Customer feedback and complaint handling
- Account-based purchasing for regular
customers
4. Financial Management
Comprehensive financial tracking and
reporting features:
- Sales reporting and analysis
- Expense tracking and management
- Profit margin calculations
- Tax management and reporting
- Account payable/receivable tracking
- Financial forecasting and budgeting
5. Supplier Management
Features for managing vendor relationships:
- Supplier contact information and catalogs
- Purchase order generation and tracking
- Delivery schedule management
- Payment tracking and history
- Supplier performance evaluation
- Contract and price negotiation tools
6. Employee Management
Staff administration and performance tracking:
- Employee scheduling and attendance
tracking
- Role-based access control
- Performance monitoring and reporting
- Payroll integration capabilities
- Training record management
- Commission tracking for sales staff
7. Reporting and Analytics
Advanced reporting capabilities for business
intelligence:
- Sales trends and patterns analysis
- Inventory turnover reports
- Customer behavior analytics
- Profit and loss statements
- Performance dashboards
- Custom report generation
8. Security Features
Robust security measures to protect business
data:
- User authentication and authorization
- Transaction logging and audit trails
- Data backup and recovery
- Secure payment processing
- System access monitoring
- Compliance with data protection regulations
9. Integration Capabilities
The system supports integration with:
- Accounting software
- E-commerce platforms
- Payment gateways
- Shipping and logistics services
- Mobile applications
- Marketing automation tools
10. Technical Requirements
Essential technical specifications:
- Cloud-based or on-premises deployment
options
- Multi-device support (desktop, tablet,
mobile)
- Offline operation capabilities
- Regular automatic updates
- Data synchronization across all modules
- Scalability for business growth
Advantages
and
Disadvantages
of grocery
shop
management
system
Advantages
1. Enhanced Inventory Control
- Prevents stockouts and overstock situations
through automated tracking
- Reduces waste by monitoring expiration
dates
- Enables data-driven purchasing decisions
- Minimizes manual counting and human error
- Provides real-time visibility into stock levels
across locations
2. Improved Operational Efficiency
- Automates routine tasks like reordering and
report generation
- Speeds up checkout process through barcode
scanning
- Reduces paperwork and manual record-
keeping
- Streamlines communication between
departments
- Enables faster decision-making through real-
time data access
3. Better Financial Management
- Provides accurate sales and profit tracking
- Enables detailed financial reporting and
analysis
- Reduces revenue leakage through tight
controls
- Improves cash flow management
- Facilitates tax compliance and reporting
4. Enhanced Customer Service
- Speeds up checkout process
- Enables personalized marketing through
customer data
- Improves product availability through better
stock management
- Supports loyalty programs and targeted
promotions
- Provides accurate pricing and product
information
5. Data-Driven Decision Making
- Provides insights through analytics and
reporting
- Enables trend analysis and forecasting
- Helps optimize pricing strategies
- Supports evidence-based business decisions
- Facilitates performance monitoring
Disadvantages
1. Implementation Costs
- High initial investment in software and
hardware
- Training costs for staff
- Potential need for infrastructure upgrades
- Ongoing maintenance and support costs
- Possible need for customization expenses
2. Technical Challenges
- System downtime can severely impact
operations
- Requires reliable internet connectivity
- Risk of data loss or security breaches
- Need for regular updates and maintenance
- Technical expertise required for
troubleshooting
3. Staff Resistance and Training Issues
- Employee resistance to change
- Learning curve for new system adoption
- Ongoing training needs for new features
- Potential temporary productivity drop during
transition
- Need for dedicated IT support staff
4. System Dependencies
- Business becomes dependent on the system
- Manual operations become difficult as
backup
- Vendor lock-in concerns
- Integration challenges with existing systems
- Potential data migration issues
5. Data Management Challenges
- Need for regular data backup and security
- Privacy concerns with customer data
- Data accuracy depends on proper input
- Storage and maintenance of large data
volumes
- Compliance requirements for data protection
6. Operational Adjustments
- Changes to existing business processes
required
- Initial slowdown during system adoption
- Need for new policies and procedures
- Potential resistance from suppliers
- Adjustment period for customer
interaction changes
Risk Mitigation Strategies
1. Implementation Planning
- Phased implementation approach
- Comprehensive staff training programs
- Regular system backups and redundancy
- Clear communication with stakeholders
- Pilot testing before full deployment
2. Ongoing Management
- Regular system maintenance and updates
- Continuous staff training and support
- Regular security audits and improvements
- Performance monitoring and optimization
- Feedback collection and system refinement
The Need for
Computerization
1. Meeting Modern Business Challenges
Market Competition
- Increasing competition from large retail
chains requires improved efficiency
- Need to match modern shopping
experiences that customers expect
- Requirement for competitive pricing
through better cost control
- Demand for faster service and reduced
wait times
- Necessity to offer contemporary payment
options
Customer Expectations
- Demand for quick checkout processes
- Expectation of accurate pricing and
promotions
- Need for diverse payment options including
digital payments
- Requirement for loyalty programs and
personalized offers
- Expectation of consistent product availability
2. Operational Necessities
Inventory Management Challenges
- Complex inventory with thousands of SKUs
to track
- Perishable goods requiring careful date
monitoring
- Multiple suppliers and varying lead times
- Need to prevent stockouts and overstock
situations
- Requirement for efficient space utilization
Financial Control Requirements
- Need for accurate sales tracking and
reporting
- Complex pricing with multiple promotions
and discounts
- Tax compliance and reporting requirements
- Cash flow management and forecasting
- Prevention of shrinkage and losses
3. Business Growth Requirements
Scalability Needs
- Ability to handle increasing transaction
volumes
- Support for multiple store locations
- Capacity for expanding product lines
- Management of growing customer base
- Integration with e-commerce operations
Data Management Needs
- Historical data for trend analysis
- Customer purchase patterns and preferences
- Supplier performance tracking
- Sales and inventory analytics
- Financial planning and forecasting
4. Regulatory Compliance
Legal Requirements
- Tax documentation and reporting
- Consumer protection regulations
- Food safety compliance
- Employee record keeping
- Data protection requirements
Industry Standards
- Electronic payment processing standards
- Product coding and labeling requirements
- Supply chain traceability
- Quality control documentation
- Health and safety compliance
5. Specific Problem Areas Addressed by
Computerization
Manual Process Limitations
- Time-consuming physical stock counts
- Error-prone manual calculations
- Delayed reporting and decision making
- Inconsistent pricing implementation
- Limited customer data tracking
Resource Utilization
- Staff time spent on routine tasks
- Storage space optimization
- Cash handling and reconciliation
- Document storage and retrieval
- Customer service efficiency
6. Future-Proofing Requirements
Technology Integration
- E-commerce capabilities
- Mobile payment systems
- Digital marketing platforms
- Cloud-based operations
- IoT device integration
Business Intelligence
- Predictive analytics for purchasing
- Customer behavior insights
- Market trend analysis
- Performance monitoring
- Decision support systems
System requirements of the project
Hardware requirements:-
[Link]- Intel(R) Core(TM)2 Duo
CPU P8600 @ 2.40GHz 2.40 GHz
2. Ram – 4 GB
3. Operating System – Windows 10
4. System Type - 64-bit operating system
Software requirements
1. Python - 3.13.1
2 MySQL 9.1 command line client
Source
code
import [Link] as sql
conn=[Link](host='localhost',user='ro
ot',passwd='123456',database='')
if conn.is_connected():
print('successfully connected')
c=[Link]()
[Link]("Create database if not exists
grocery_shop")
print('Database successfully created')
[Link]("Use grocery_shop")
[Link]('create table if not exists
customer_details(phone_no
int(13),cust_name varchar(25),cost
float(10))')
print('Table customer_details created')
[Link]('create table if not exists
product_details(product_name
varchar(25),product_cost float(10))')
print('Table product_details created')
[Link]('create table if not exists
worker_details(worker_name
varchar(25),worker_work
varchar(10),worker_age int(3),
worker_salary float(10),phone_no
int(13))')
print('Table created')
print('Grocery Shop Management System')
print('[Link]')
print('[Link]')
choice=int(input('enter your choice:'))
if choice==1:
user_name=input('enter your user
name=')
password=input('enter your password=')
while user_name=='grocery' and
password=='shop':
print('connected successfully')
print('grocery shop')
print('[Link] details')
print('[Link] details')
print('[Link] details')
print('[Link] all customer details')
print('[Link] all product details')
print('[Link] all worker details')
print('[Link] one customer details')
print('[Link] one product details')
print('[Link] one worker details')
print('[Link]')
print('[Link] chart for avalibility of
stock')
print('[Link]')
choice=int(input('enter the choice'))
if choice==1:
cust_name=input('enter your
name=')
phone_no=int(input('enter your
phone number='))
cost=float(input('enter your cost='))
sql_insert="insert into
customer_details values("+str(phone_no)
+",'"+(cust_name)+"',"+str(cost)+")"
[Link](sql_insert)
[Link]()
print('data is updated')
elif choice==2:
product_name=input('enter
product name=')
product_cost=float(input('enter the
cost='))
sql_insert="insert into
product_details values(""'"+
(product_name)+"',"+str(product_cost)+")"
[Link](sql_insert)
[Link]()
print('data is updated')
elif choice==3:
worker_name=input('enter your
name=')
worker_work=input('enter your
work=')
worker_age=int(input('enter your
age='))
worker_salary=float(input('enter
your salary='))
phone_no =int(input('enter your
phone number='))
sql_insert="insert into
worker_details values(" "'"+
(worker_name)+"'," "'"+(worker_work)
+"',"+str(worker_age)
+","+str(worker_salary)
+","+str(phone_no)+ ")"
[Link](sql_insert)
[Link]()
print('data is updated')
elif choice==4:
t=[Link]()
[Link]('select*from
customer_details')
record=[Link]()
for i in record:
print(i)
elif choice==5:
t=[Link]()
[Link]('select*from
product_details')
record=[Link]()
for i in record:
print(i)
elif choice==6:
t=[Link]()
[Link]('select*from
worker_details')
record=[Link]()
for i in record:
print(i)
elif choice==7:
a=input('enter your name')
t='select*from customer_details
where cust_name=("{}")'.format(a)
[Link](t)
v=[Link]()
for i in v:
print(v)
elif choice==8:
a=input('enter your product_name')
t='select*from product_details
where product_name=("{}")'.format(a)
[Link](t)
v=[Link]()
for i in v:
print(v)
elif choice==9:
a=input('enter your name')
t='select*from worker_details
where worker_name=("{}")'.format(a)
[Link](t)
v=[Link]()
for i in v:
print(v)
elif choice==10:
print('*****************************
*************')
f=open('[Link]','r')
data=[Link]()
print(data)
[Link]()
print('*****************************
*************')
elif choice==11:
import [Link] as plt
items=('shoes','stationary','watch','house
use','food items')
avalibility=[156,200,103,206,196]
colors=['red','yellowgreen','blue','gold','gre
en']
[Link](avalibility,labels=items,colors=colo
rs)
[Link]('avalibility of items in
shop')
[Link]()
elif choice==12:
exit()
else:
print('wrong password, try again ')
if choice==2:
exit()
OUTPUT
Enter customer details
Display customer Details
Enter product Details
Display Product Details
Enter Worker Details
Display all Worker Details
Tables:
BIBLIOGRAPHY
Ncert IP Textbook
Claude AI
Learnpython4cbse
