Module 2: Technical Presentation
Question Bank
2 Marks
1) What is Technical Presentation?
Technical Presentation is a structured talk where specialized information is delivered to a
specific audience to either convey the information or persuade them to take action.
2) Why effective presentation is important?
By communicating ideas clearly, we will be able to (a) influence decisions, (b) build
relationships, and (c) achieve desired outcomes.
3) What are the objectives of Planning a Presentation?
a) Define Audience and goal
b) Choose topic
c) Develop keypoints
d) Structure the presentation
4) What should you know about your audience during the planning of the presentation?
Age, background, knowledge level, interests and expectations.
5) Based on the audience interests and knowledge level how do you tailor the content?
The content and language have to be tailored accordingly to connect with the audience. To
make the presentation engaging and interesting and to resonate with audience, we have to use
relevant examples, stories and humour.
6) How do achieve your goal with your presentation? Or what are the different purposes of
presentation?
1) To inform: educate on a specific topic to the audience.
2) To Persuade: Convince them to take a specific action.
7) How do you structure your presentation?
a) Introduction b) body c) Conclusion
8) How much time you will allocate appropriate time for each section of your presentation?
Introduction – 20% of the time
Body – 70% of the time
Conclusion – 10% of the time
9) List few software you would choose for presentation.
a) Microsoft Power Point
b) Apple Keynote
c) Google Slides
d) Canva
10) How do you create engaging content for presentation?
1) Share personal anecdotes, case studies or relevant stories to illustrate your points.
2) Use videos, animations or audio clips
11) What are the three steps/role of presentation?
a) Preparing Presentation b) Planning Presentation c) Delivering Presentation
12) How do you organize content in the structure of the presentation?
a) Introduction:
Start with attention grabbing powerful opening statement or story and then introduce
yourself, your topic and the goal.
b) Body:
Elaborate key points clearly and concisely using visuals, examples, and data to
support your claims by maintaining a smooth transition between points.
c) Conclusion
Summarize main points and repeal your goal. End with a call to action, memorable
statement or question to leave a lasting impression.
13) What is the role/power of body language in presentation?
Employ hand gestures strategically to highlight key information.
Strive for natural and appropriate demeanor.
Convey emotions authentically with right facial expression and establish sincerity.
14 What are the major steps in preparing presentation?
a) Choose a Software
b) Designing Your Slides
c) Create Engaging Content
d) Crafting Effective Text
e) Practice your Delivery
f) Handling Visual Aids
10 Marks
How do you plan your presentation? Explain
Technical Presentation is a structured talk where specialized information is delivered to a
specific audience to either convey the information or persuade them to take action.
Before the final presentation, planning the presentation is important. Following are the steps:
1) Know your Audience:
We should know about our Audiences’ age, background, knowledge level, interests
and expectations. Based on that we need to tailor the content and language
accordingly to connect with them using relevant examples, stories, humour that
resonate with the audience.
2) Define Your Goal:
We should be clear with our goal of presentation:
1) To inform: Educate our audience on a specific topic
2) To persuade: Convince them to take a specific action
3) Choose Your Topic:
Select a topic relevant to your audience and goal considering their interests and what
information would be valuable to them. Conduct research and gather credible
information to support your points.
4) Structure Your Presentation:
a) Introduction:
Start with attention grabbing powerful opening statement or story and then introduce
yourself, your topic and the goal.
b) Body:
Elaborate key points clearly and concisely using visuals, examples, and data to
support your claims by maintaining a smooth transition between points.
c) Conclusion
Summarize main points and repeal your goal. End with a call to action, memorable
statement or question to leave a lasting impression.
5) Time Management
Allocate appropriate time for each section of your presentation: Introduction 20% of
the time, (b) Body 70% of the time, (c) Conclusion 10% of the time
Practice to ensure you stay within the allotted time frame. Adjust your content or
delivery pace if needed.
6) Q & A Preparation:
Anticipate potential questions from your audience based on their knowledge level and
the presentation’s content.
Prepare concise and informative answers to address the audience concerns to
demonstrate your expertise.
Explain in detail the preparation of Presentation?
g) Choose a Software:
Choose a software (Microsoft Powerpoint, Google Slides, Canva etc.) you are
comfortable with and that meets your specific needs. Ensure that it is easy to use and
compatible with other devices.
h) Designing Your Slides
Use clear and concise language with bullet points and easy-to-read fonts. Employ
high-quality visuals like charts, graphs, images and videos effectively to enhance
understanding.
Maintain consistent formatting by using consistent color scheme, font style and
layout throughout your slides.
i) Create Engaging Content:
Use storytelling elements like personal anecdotes, case studies or relevant stories
to connect with your audience and to illustrate your points
Integrate multimedia elements like videos, animations, or audio clips to enhance
engagement and break up heavy texts into slides.
j) Crafting Effective Text:
Use large, easy-to-read fonts so that it is visible from all parts of the room
Limit text per slide by focusing on key points
Use bullet points and short sentences to improve readability and easy to grasp.
Proofread for grammatical and typographical errors
k) Practice your Delivery:
Rehearse your presentation our loud to get familiarized with the content and to
practice the pauses
Pay attention to vocal variety like tone, volume and pitch
Maintain good body language like natural gesture, right posture, eye contact,
smile
Speak clearly and at a moderate pace
l) Handling Visual Aids:
Ensure visuals are clear and visible from all angles
Use high-resolution images and adjust font sizes accordingly
Familiarize yourself with projectors, clickers, or other presentation tools
beforehand.
Have backup plans in case of technical difficulties by having printed handouts or
alternative ways to present your content if technology fails.
How do you deliver the presentation. Explain in detail.
1) Arrive early:
Arrive early to the venue to set up your equipment and get comfortable with the
space.
Troubleshooting any issues can help you feel more prepared and confident.
2) Dress Appropriately:
The choice of attire depends on the type of audience and the nature of the
occasion.
For instance, if you are presenting to a group of corporate executives, formal
business attire such as a suit and tie would be appropriate.
On the other hand, if you are presenting to a more casual audience, a smart
casual attire would do.
3) Be Confident:
Maintain a confident and authoritative presence by standing tall and ensuring
good posture during your presentation.
Maintaining eye contact with audience signals that you are confident
Scan through your eyes various areas of the room to ensure that all feel
included.
4) Building Audience Rapport:
Fostering a positive relationship between the speaker and the audience is
essential after from technical proficiency.
5) Power of Body Language:
Employ hand gestures strategically to highlight key information.
Strive for natural and appropriate demeanor.
Convey emotions authentically with right facial expression and establish sincerity.
6) Close with Impact:
End your presentation by summarizing key points and deliver a clear call to
action.
Convey Confidence and enthusiasm by thanking your audience for their attention.
Leave them with a sense of appreciation and readiness to act.
Ensure they know how to reach out to you for further inquiries or follow-up.
7) Preparedness for Questions:
Predict potential questions and prepare answers beforehand.
Listen attentively and respond clearly.
Avoid providing incorrect information to maintain credibility
If unsure, admit it and offer to follow up.
