Communication and Presentation Skills

Topic: Effective Presentation

Skills
Submitted to: Col. Zahir Hashmi

Submitted by:
Talha Jabbar
196
Kashaf Chaudhry 234
Zohaib Shakeel 090
Irmana Ahmed 002
 Content and Group Participation
 
Talha Jabbar
• Understanding your Assignment
• What is presentation and its Types.
• Planning your Presentation

Kashaf Chaudhry
• Organization of Presentation
• What methods to organize a Presentation

Zohaib Shakeel
• Preparation of Presentation
• How to make good Presentation?

Irmana Ahmed
• Practicing and Delivering of Presentation
• Tips to give Successful Presentation
 Understanding your Assignment

As with any assignment, it's important to first check the assignment

requirements before you start planning your presentation. Read
over the assignment requirements and make sure you understand
the following:
Is it a group or individual presentation?
Is there a time limit or requirement? 

Are you allowed to use videos? If so, how long can videos be?
Instructors generally do not want videos to take up a big portion of
your presentation, but short videos can help to illustrate a point
What's the topic you will be presenting on? Do you get to choose? 
Are you required to prepare a visual component such as a
PowerPoint or a poster?

What is the purpose of the presentation? Are you summarizing an

issue to inform your classmates? Are you presenting a paper you
wrote? Are you trying to convince them of a particular argument
related to an issue? Are you leading discussion on a reading?
 Definition
• A presentation is a means of communication which can be
adapted to various speaking situations, such as talking to a
group, addressing a meeting or briefing a team.

• A presentation conveys information from a speaker to an

audience. Presentations are typically demonstrations,
introduction, lecture, or speech meant to inform, persuade,
inspire, motivate, build goodwill, or present a new idea/product.
 Types of Presentation

1- Formal Presentation

The purpose of formal presentations is to provide

information to a group of people with a few questions at
the end.

Requirements

• Set clearly defined goals

• Know your audience
• Create an outline
• Use visuals
• Include questions for audience interaction
• Dress the part
 Types of Presentation

1- Informal Presentation

Informal presentations, however, are about providing information,

listening to the reaction, and generating a discussion. It becomes
more like a conversation and the audience will be more involved.

Requirements

• Prepare your material

• Understand the purpose
• Keep visual aids to a minimum
• Interact with your audience
• You can dress more casually.
 Presentation skills
• Following are the steps include in preparing
effective presentation:
 Plan
 Organization
 Preparation
 Present/Deliver
 Planning
T
Z
I
K
 Planning
• Planning usually include following questions:

• What is your Topic?

• Who is your audience?
• Why are they there?
• What is your goal/objective?
• How long will it be?
• Where will it take place?
 ORGANAZING THE
PRESENTATION

How to Organize good Presentation?

1. The Beginning of the Presentation
2. The Body of the Presentation
3. The End of the Presentation
 The Beginning of the Presentation
sets the tone for the rest of the talk

Begin the presentation with something that

attracts the audience’s

impress your audience with your approach,

style and topic.
keep it relevant to the topic and avoid jokes or
irrelevant comments

add quote, or ask a question that interests the audience

in the topic.
The Body of the Presentation

Spatial order – suitable for describing a layout or a process, from the

beginning or entry point, to the end or exit.

Chronological order – suitable for discussing literature review by

years, or for describing the steps for doing something.

Causal order – suitable for explaining causes and their effects. For
example, how lack of sleep impacts worker productivity and safety.
Topical order – suitable for presenting on different topics in a field
such as different types of problem-solving techniques.

Problem–Solution order – suitable for describing a particular

problem and how it can be solved .
 
Choose the order suitable for covering the main points of your
presentation for the particular section of the outline
The End of the Presentation:
End the presentation by reiterating the purpose of
the presentation, summarizing the major points, and
concluding with a quote, remark or fact that the
audience will remember.
Prepare
 Prepare
• Following points must keep in mind
while preparing:
 Structure
 Prompt
 Visual aids
 Voice
 Appearance
 Style
 Questions
 Structure
• Write your presentation in this order:
 Objective
 Beginning or introduction
 Main content
 Summary, conclusion and recommendations
 Questions
 Structure
Grab the audience
Introduction Get Attention
attention

Main theme content should be

relevant to topic

summary/ Key message

Conclusion
 Prompt
• Short bullet points, key words only.
• Put your entire prompt onto your power point
slides.
• These prompt are for you.
 Visual aids
• Use simple fonts, colors and graphs.
• Use images and clipart.
• 3 to 7 bullets per slide.
• Don’t over crowd your slides, it will not look
professional.
• New or different visual
aids wake people up.
 Voic
e
• Louder and clear than your normal pitch.
• Vary pitch and volume.
• Over emphasis
 Appearance
• Dark colors read as businesslike.
• Wear comfortable shoes to weight your feet
evenly.
• Allow yourself to move a bit.
• Look confident.
Professional dress code
Professionals vs. non professionals
 Style
• You already have a style don’t try to copy
others.
• Use words and sentences you use in normal
days.
• Be yourself.
 Questions
• Sketch an idea that what kind of questions
audience may ask.
 Preparation material
• You can use following items to make the
content of your presentation:
 Handouts
 Personal notes
 Internet
 Visual aids
HOW TO DELIVER A GOOD &
EFFECTIVE PRESENTATION

PRESENTER :IRMANA
HOW SHOULD YOU LOOK WHILE
PRESENTING ?

The most important principle

is to match your appearance
to the occasion and the
audience. If you're giving
a presentation to a
class, dressing up a bit more
than you do every day is
probably fine. However, if
you're presenting to an
audience of professionals,
you should dress up with a
jacket, suit, or office wear.
START
STRONGLY

The beginning of your presentation is crucial.

You need to grab your audience’s attention
and hold it.

They will give you a few minutes’ grace in

which to entertain them, before they start to
switch off if you’re dull. So don’t waste that on
explaining who you are. Start by entertaining
them.
FOCUS ON YOUR AUDIENCE’S NEEDS
 Your presentation needs to be built
around what your audience is going
to get out of the presentation.
 As you prepare the presentation, you
always need to bear in mind what the
audience needs and wants to know, not
what you can tell them.
 While you’re giving the presentation,
you also need to remain focused on
your audience’s response and react to
that.
 Show your Passion and Connect with
your Audience
 KEEP IT SIMPLE: CONCENTRATE
ON YOUR CORE MESSAGE
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REMEMBER THE 10-20-30 RULE FOR SLIDESHOWS

This is a tip from Guy

Kawasaki of Apple. Contain no more
He suggests that than 10 slides;
slideshows should:

Last no more Use a font size

than 20 minutes; of no less than
and 30 point.
TELL STORIES & USE YOUR VOICE
EFFECTIVELY

Human beings are programmed to

respond to stories.

Think about what story you are trying to

tell your audience , and create your
presentation to tell it.

Varying the speed at which you talk , and

emphasising changes in pitch and tone all
help to make your voice more interesting
and hold your audience’s attention.
USE YOUR BODY & TRY TO
RELAX, BREATHE AND ENJOY

 It has been estimated that more than

three quarters of communication is
non-verbal.
 That means that as well as your tone
of voice, your body language is
crucial to getting your message
across. Make sure that you are
giving the right messages: body
language to avoid includes crossed
arms, hands held behind your back
or in your pockets, and pacing the
stage.
 Make your gestures open and
confident, and move naturally
around the stage, and among the
audience too, if possible.
 Conclusion
• Always prepare
• Channelize your fear
• Interact with your audience
 Thank You For
Your Time

ANY QUESTIONS???