FORMAT OF AN INFORMAL LETTER

[Sender’s address]
_______________, Format = 2 ½
_______________, ½ Content= 2 ½
_______________, Expression= 5
_______________ Total= 10 Marks

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(Date) ½
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(Salutation) ½
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[1st paragraph –introduction, opening sentence/topic sentence,1 or 2
sentences only]
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[2nd paragraph- main body, content, 8 to 10 sentences only]
-----L.O. L-----------------------------------------------------------------------------------
[3rd paragraph- conclusion, 1 or 2 sentences only]
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[Subscription] ½ + ½ = 1 mark

SAMPLE LETTER

Write a letter to your friend informing him or her about the award that you
received on the Annual day of your school.

Division of marks for the content:

i)Name of the prize. [½]
ii)Why is it awarded? [½ + ½]
iii)What is the award? [½+ ½]
D-108, Iris,
Magarpatta City Road,
Hadapsar,
Pune-411028
------------------------------------------------------------------------------------------------
15th September, 2024
------------------------------------------------------------------------------------------------
Dear Riya,
------------------------------------------------------------------------------------------------
I’m writing this letter to inform you that I received the most prestigious award
of my school. I got the ✔ ‘Veer Puraskar’ award which is meant for those who
have displayed some act of valour.

I was given this award as I rescued a boy from drowning in the pond. ✔ It so
happened that when I was on my way to school, I noticed a young boy crying
for help at the nearby pond. ✔ On asking he revealed that one of his friends
had fallen into the pond while they were fishing. ✔ Without losing a moment,
I jumped into the pond. It was difficult to pull up the boy as his leg was
entangled in the weeds. Nevertheless, after a few minutes of struggle he was
free and we surfaced. I took him to the nearby hospital ✔ and was glad when
the doctor said he was out of danger. His parents thanked me profusely and also
informed my parents and my school about the same. On the Annual Day
function of my school, I was given the ‘Veer Puraskar’ award which comprised
of a beautiful trophy and a cash prize of ten thousand rupees. ✔ My parents,
teachers and my friends were very proud of me. You have always been my best
friend and hence I had to share this moment of joy with you too.
Convey my regards to your parents and give my love to your younger brother
too.
Yours lovingly, / Yours affectionately,
Raj (Only first name & no full stop)
 FORMAT OF A FORMAL LETTER
[Sender’s address]
_______________, Format= 3 marks
_______________, ½ Content= 2 marks
_______________, Expression=5 marks
_______________ Total= 10 marks

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[Date] ½
---------------------------L. O. L.----------------------------------------------------------
[Receiver’s address]
_______________,
_______________, ½
_______________,
_______________

---------------------------L. O. L.----------------------------------------------------------
[Salutation] ½
---------------------------L. O. L.----------------------------------------------------------
[1st paragraph –introduction, opening sentence/topic sentence,1 or 2
sentences only]
-----L.O. L-----------------------------------------------------------------------------------
[2nd paragraph- main body, content, 3 to 6 sentences only]
-----L.O. L-----------------------------------------------------------------------------------
[3rd paragraph- conclusion, 1 or 2 sentences only]
-----L.O. L-----------------------------------------------------------------------------------
[Subscription] ½ + ½ = 1 mark
 SAMPLE LETTER
Write a letter to your Principal requesting for an extension in the break- time
from fifteen minutes to half an hour.
Division of marks for the content:

i) 2 reasons why you want an extension [½ + ½]

ii) 2 suggestions how it would make a difference [½ + ½]

D-108, Iris,
Magarpatta City Road,
Hadapsar,
Pune-411028
------------------------------------------------------------------------------------------------
15th September, 2024
------------------------------------------------------------------------------------------------
The Principal,
Pawar Public School,
Amanora Park Street,
Hadapsar,
Pune-411028
------------------------------------------------------------------------------------------------
Dear Sir,
I’d like to bring to your notice that the time allotted for our break is not
sufficient for us.
------------------------------------------------------------------------------------------------
I am a student studying in Class IX and I strongly feel that there must be an
extension of fifteen more minutes in our break-time. Our classrooms are
situated on the fourth floor, by the time we go to the canteen which is on the
ground floor, it is already crowded. ✔ It takes us almost ten minutes to finish
our lunch. We are not left with enough time to visit the library or even play
with our friends. ✔ I feel that it is very important for us to feel refreshed ✔
for the next half of the day. We don’t want to feel lethargic due to lack of
play. ✔If we have some time for playing or even discussing few things with
our friends ✔our mind would be refreshed. A refreshed mind would grasp
better. ✔

I hope you would look into the matter and come up with a favourable solution.

Thanking you.

Yours faithfully, / Yours truly,

Raj Sharma (First name + Surname & no full stop)

****************************************************************

FORMAT FOR A NOTICE

Catchy/creative Title - 1mk

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Name of the event - 1mk
-------------L. O. L.--------------------------------------------------------------------------
Date - ½ mk
-------------L. O. L.--------------------------------------------------------------------------
Time - ½ mk
-------------L. O. L.--------------------------------------------------------------------------
Venue - ½ mk + ½ mk
-------------L. O. L.--------------------------------------------------------------------------
Target Audience - 1mk

POINTS TO REMEMBER:
-A notice is centrally aligned.
- practice the format that is given by us only.
- do not follow the one given in the Total English book.
-All the above-mentioned points are compulsory.
-You can score full 5 marks in the notice.
 SAMPLE LETTER

❖ Catchy/creative Title- 1 mk

Egs.
-Question Hour
-Brain Storm
-Megaminds
- Brainy Wizards
Note: Only English words to be accepted
(the heading must reflect something about the event)
❖ Name of the event- 1mk

Egs.
-An Inter-School Quiz Competition
-The Annual Inter- School Quiz
-Bradley Memorial Inter-School Quiz

Note: the word Inter-School Quiz is a must

❖ Date- ½ mk
Eg.
On Tuesday, 17th September, 2024 (day +date +month+year )

Note: any date between 14th September to 17th is accepted. Anything beyond
that will not get any marks. [a week’s time only]

❖ Time- ½ mk
Eg.
From 9: 00 a.m. to 11: 00 a.m. OR 10:00 a.m. to 12 noon

❖ Venue- ½ mk + ½ mk
Egs.
At The Multipurpose Hall, Pawar Public School /
 At The Symphony Hall, Kharadi

Note: venue should be from a smaller place to a larger one

-No abbreviations
❖ Target Audience - 1mk
Eg.
Pupils from Std.VI to Std. VIII are invited to participate in the Inter- School
Quiz Competition. All those who are interested in participating, should give
their names to the head girl, Ms. Sneha Rao by Friday, 6th September, 2024.

Note:
-Target Audience if students, then mention the classes.
-the person to whom it has to be given and his/her designation should be
mentioned
-the date by when the names have to be given is a must.

Sample Notice
Brainy Wizards

An Inter-School Quiz Competition

On Tuesday, 17th September, 2024

From 9: 00 a.m. to 11: 00 a.m.

At The Multipurpose Hall, Pawar Public School.

Pupils from Std.VI to Std. VIII are invited to participate in the Inter- School
Quiz Competition. All those who are interested in participating, should give
their names to the head girl, Ms. Sneha Rao by Friday, 6th September, 2024.
 FORMAT FOR AN EMAIL
❖ Email id -½ mk
❖ Subject- ½ mk
❖ Salutation – ½ mk
❖ Opening sentence – ½ mk
❖ Closing sentence- ½ mk
❖ Subscription – ½ mk
❖ Expression/body- 2mk

To : riyasen.principal.billabonghigh@gmail.com
[name of the person + designation + organisation@gmail.com]
--------------------------------l.o.l--------------------------------------------------------
Subject:Inviting Your School To Participate In The Quiz Competition.
[first letter of every word must be capital]
--------------------------------l.o.l--------------------------------------------------------
(Salutation)
Dear Madam,
--------------------------------l.o.l--------------------------------------------------------
This is to invite your school to participate in the Quiz Competition organised by
our school.
(Opening Sentence must have the word ‘invite’ or ‘request’ in the first line
itself.)
--------------------------------l.o.l--------------------------------------------------------
Our school is organizing an Inter-School Quiz Competition ‘Brainy Wizards’
on Tuesday, 17th September, 2024; from 9: 00 a.m. to 11: 00 a.m. at The
Multipurpose Hall, Pawar Public School.Pupils from Std.VI to Std. VIII are
invited to participate in the Inter- School Quiz Competition. We request you to
send a team of three members to participate in this competition.
(All the details from the notice and the question must be included in this
paragraph)
--------------------------------l.o.l--------------------------------------------------------
Looking forward to a positive response.
(This closing sentence is common for all the topics)
Thanking you.
(any error in writing thank you will lead to deduction of marks from the
expression)
Yours faithfully,
Raj Sharma
Head Boy
Pawar Public School
( Subscription followed by punctuation +full name + designation +
Organisation. No punctuations other than the comma.)
In case of a club being mentioned, then write-
Yours faithfully,
Raj Sharma
Secretary ( If you write Secretary of the Drama Club it is wrong)
Drama Club
Pawar Public School