300+ useful Keyboard Shortcuts for Word 2007.

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Word 2007

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Word 2007 Shortcuts

Uploaded by bernd, updated on 8/1/2009 Platform: Windows/ English Table of Contents: 1. Common tasks pdf print hide all show all

2. Working with documents: Create, view, and save documents

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Platforms: Linux Shortcuts Mac OS Shortcuts Windows Shortcuts Web Applications

3. Working with documents: Find, replace, and browse through text 4. Working with documents: Switch to another view 5. Working with documents: Outline view 6. Working with documents: Print and preview documents 7. Working with documents: Review documents 8. Working with documents: Full Screen Reading view

9. Working with documents: References, footnotes, and endnotes 10. Working with documents: Work with Web pages

New Windows Shortcuts: wilcom 2006 v.2006 Adobe Flash CS5.5 Open Office Impress Skype 5.5

11. Edit and move text and graphics: Delete text and graphics 12. Edit and move text and graphics: Copy and move text and graphics 13. Edit and move text and graphics: Insert special characters 14. Edit and move text and graphics: Insert characters by using character codes 15. Edit and move text and graphics: Extend a selection 16. Edit and move text and graphics: Select text and graphics in a table 17. Edit and move text and graphics: Move through your document 18. Edit and move text and graphics: Move around in a table

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19. Edit and move text and graphics: Insert paragraphs and tab characters in a table 20. Character and paragraph formatting Copy formatting 21. Character and paragraph formatting Change or resize the font 22. Character and paragraph formatting Apply character formats 23. Character and paragraph formatting View and copy text formats 24. Character and paragraph formatting Set the line spacing 25. Character and paragraph formatting Align paragraphs 26. Character and paragraph formatting Apply paragraph styles 27. Mail merge and fields: Perform a mail merge

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300+ useful Keyboard Shortcuts for Word 2007.

28. Mail merge and fields: Work with fields 29. Function key reference: Function keys 30. Function key reference: SHIFT+Function key 31. Function key reference: CTRL+Function key 32. Function key reference: CTRL+SHIFT+Function key 33. Function key reference: ALT+Function key 34. Function key reference: ALT+SHIFT+Function key 35. Function key reference: CTRL+ALT+Function key

1. Common tasks Create a nonbreaking space Create a nonbreaking hyphen Make letters bold Make letters italic Make letters underline Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point. Remove paragraph or character formatting. Copy the selected text or object. Cut the selected text or object. Paste text or an object. Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box.

ctrl+shift+spacebar ctrl+- (Hyphen) ctrl+b ctrl+i ctrl+u ctrl+shift+< ctrl+shift+> ctrl+[ ctrl+] ctrl+spacebar ctrl+c ctrl+x ctrl+v ctrl+alt+v ctrl+shift+v ctrl+z ctrl+y ctrl+shift+g

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300+ useful Keyboard Shortcuts for Word 2007.

2. Working with documents: Create, view, and save documents Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document.

ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s

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3. Working with documents: Find, replace, and browse through text Find text, formatting, and special items. Repeat find (after closing Find and Replace window). Replace text, specific formatting, and special items. Go to a page, bookmark, footnote, table, comment, graphic, or other location.

ctrl+f alt+ctrl+y ctrl+h ctrl+g

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300+ useful Keyboard Shortcuts for Word 2007.

alt+ctrl+z alt+ctrl+home

Switch between the last four places that you have edited. Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. v up

4. Working with documents: Switch to another view Move to the previous edit location. Move to the next edit location. Switch to Print Layout view. Switch to Outline view. Switch to Draft view.

ctrl+page up ctrl+page down alt+ctrl+p alt+ctrl+o alt+ctrl+n

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5. Working with documents: Outline view Promote a paragraph. Demote a paragraph. Demote to body text. Move selected paragraphs up. Move selected paragraphs down. Expand text under a heading. Collapse text under a heading. Expand or collapse all text or headings.

alt+shift+arrow left alt+shift+arrow right ctrl+shift+n alt+shift+arrow up alt+shift+arrow down alt+shift++ (Plus Sign) alt+shift+- (Minus Sign) alt+shift+a

The slash (/) key on the Hide or display character formatting. numeric keypad alt+shift+l alt+shift+1 alt+shift+n ctrl+tab Show the first line of body text or all body text. Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character.

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300+ useful Keyboard Shortcuts for Word 2007.

6. Working with documents: Print and preview documents Print a document. Switch in or out of print preview.

ctrl+p alt+ctrl+i arrow up, arrow down , arrow left, arrow right page up or page down ctrl+home ctrl+end

Move around the preview page when zoomed in.

Move by one preview page when zoomed out. Move to the first preview page when zoomed out. Move to the last preview page when zoomed out.

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7. Working with documents: Review documents Insert a comment. Turn change tracking on or off. Close the Reviewing Pane if it is open.

alt+ctrl+m ctrl+shift+e alt+shift+c

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8. Working with documents: Full Screen Reading view Go to beginning of document. Go to end of document. Go to page n. Exit reading layout view.

home end n, enter

esc

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9. Working with documents: References, footnotes, and endnotes Mark a table of contents entry. Mark a table of authorities entry (citation). Mark an index entry.

alt+shift+o alt+shift+i alt+shift+x

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300+ useful Keyboard Shortcuts for Word 2007.

alt+ctrl+f alt+ctrl+

Insert a footnote. Insert an endnote.

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10. Working with documents: Work with Web pages Insert a hyperlink. Go back one page. Go forward one page. Refresh.

ctrl+k alt+arrow left alt+arrow right f9

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11. Edit and move text and graphics: Delete text and graphics Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Cut selected text to the Office Clipboard. Undo the last action. Cut to the Spike.

backspace ctrl+backspace delete ctrl+delete ctrl+x ctrl+z ctrl+f3

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12. Edit and move text and graphics: Copy and move text and graphics Press alt+h to move to Open the Office Clipboard the home tab, and then press F,O. Copy selected text or graphics to the Office Clipboard. ctrl+c ctrl+x ctrl+v f2 (then move the cursor and press enter) Cut selected text or graphics to the Office Clipboard. Paste the most recent addition to the Office Clipboard.

Move text or graphics once.

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300+ useful Keyboard Shortcuts for Word 2007.

shift+f2 (then move the cursor and press enter) alt+f3 shift+f10 ctrl+f3 ctrl+shift+f3 alt+shift+r

Copy text or graphics once.

When text or an object is selected, open the Create New Building Block dialog box. When the building block for example, a SmartArt graphic is selected, display the shortcut menu that is associated with it. Cut to the Spike. Paste the Spike contents. Copy the header or footer used in the previous section of the document.

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13. Edit and move text and graphics: Insert special characters A field A line break A page break A column break An em dash An en dash An optional hyphen A nonbreaking hyphen A nonbreaking space The copyright symbol The registered trademark symbol The trademark symbol An ellipsis

ctrl+f9 shift+enter ctrl+enter ctrl+shift+enter alt+ctrl+- (Minus Sign) ctrl+- (Minus Sign) ctrl+- (Hyphen) ctrl+shift+- (Hyphen) ctrl+shift+spacebar alt+ctrl+c alt+ctrl+r alt+ctrl+t alt+ctrl+. (Period) enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

An AutoText entry

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300+ useful Keyboard Shortcuts for Word 2007.

14. Edit and move text and graphics: Insert characters by using character codes The character code, alt Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type +x 20AC, and then hold down ALT and press X. Find out the Unicode character code for the selected character alt+x alt+the character code Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT (on the numeric and press 0128 on the numeric keypad. keypad) v up

15. Edit and move text and graphics: Extend a selection Turn extend mode on.

f8 f8, and then press arrow left or arrow right f8 (press once to select a word, twice to select a sentence, and so on) shift+f8 esc shift+arrow right shift+arrow left ctrl+shift+arrow right ctrl+shift+arrow left shift+end shift+home shift+arrow down shift+arrow up ctrl+shift+arrow down ctrl+shift+arrow up shift+page down shift+page up

Select the nearest character.

Increase the size of a selection.

Reduce the size of a selection. Turn extend mode off. Extend a selection one character to the right. Extend a selection one character to the left. Extend a selection to the end of a word. Extend a selection to the beginning of a word. Extend a selection to the end of a line. Extend a selection to the beginning of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. Extend a selection to the beginning of a paragraph. Extend a selection one screen down. Extend a selection one screen up.

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300+ useful Keyboard Shortcuts for Word 2007.

ctrl+shift+home ctrl+shift+end alt+ctrl+shift +page down ctrl+a ctrl+shift+f8, and then

Extend a selection to the beginning of a document. Extend a selection to the end of a document.

Extend a selection to the end of a window.

Extend a selection to include the entire document.

use the arrow up Select a vertical block of text. , arrow down, arrow left , arrow right; press esc to cancel selection mode f8+arrow up , arrow down, arrow left , arrow right; press esc to cancel selection mode Extend a selection to a specific location in a document.

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16. Edit and move text and graphics: Select text and graphics in a table Select the next cell's contents. Select the preceding cell's contents. Extend a selection to adjacent cells.

tab shift+tab Hold down shift and press an arrow key repeatedly shift+alt+page down with cursor in columns top cell shift+alt+page up with cursor in columns top cell ctrl+shift+f8, and then

Select a column.

Select a column.

use the arrow up Extend a selection (or block). , arrow down, arrow left , arrow right; press esc to cancel selection mode alt+5 on the numeric keypad (with num lock off) v up Select an entire table.

17. Edit and move text and graphics: Move through your document One character to the left

arrow left

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300+ useful Keyboard Shortcuts for Word 2007.

arrow right ctrl+arrow left ctrl+arrow right ctrl+arrow up ctrl+arrow down shift+tab tab arrow up arrow down end home alt+ctrl+page up alt+ctrl+page down page up page down ctrl+page down ctrl+page up ctrl+end ctrl+home shift+f5 shift+f5

One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line To the end of a line To the beginning of a line To the top of the window To the end of the window Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To a previous revision After opening a document, to the location you were working in when the document was last closed v up

18. Edit and move text and graphics: Move around in a table To the next cell in a row To the previous cell in a row

tab shift+tab

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300+ useful Keyboard Shortcuts for Word 2007.

alt+home alt+end alt+page up alt+page down arrow up arrow down alt+shift+arrow up alt+shift+arrow down

To the first cell in a row To the last cell in a row To the first cell in a column To the last cell in a column To the previous row To the next row One row up One row down

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19. Edit and move text and graphics: Insert paragraphs and tab characters in a table New paragraphs in a cell Tab characters in a cell

enter ctrl+tab

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20. Character and paragraph formatting Copy formatting Copy formatting from text. Apply copied formatting to text.

ctrl+shift+c ctrl+shift+v

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21. Character and paragraph formatting Change or resize the font Open the Font dialog box to change the font. Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point.

ctrl+shift+f ctrl+shift+< ctrl+shift+> ctrl+[ ctrl+]

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300+ useful Keyboard Shortcuts for Word 2007.

22. Character and paragraph formatting Apply character formats Open the Font dialog box to change the formatting of characters. Change the case of letters. Format all letters as capitals. Apply bold formatting. Apply an underline. Underline words but not spaces. Double-underline text. Apply hidden text formatting. Apply italic formatting. Format letters as small capitals. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting. Change the selection to the Symbol font.

ctrl+d shift+f3 ctrl+shift+a ctrl+b ctrl+u ctrl+shift+w ctrl+shift+d ctrl+shift+h ctrl+i ctrl+shift+k ctrl+= ctrl+shift++ (Plus Sign) ctrl+spacebar ctrl+shift+q

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23. Character and paragraph formatting View and copy text formats Display nonprinting characters. * on numeric keyboard will not work

ctrl+shift+* shift+f1 (then click the text with the formatting you want to review) ctrl+shift+c ctrl+shift+v

Review text formatting.

Copy formats. Paste formats.

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24. Character and paragraph formatting Set the line spacing Single-space lines.

ctrl+1

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300+ useful Keyboard Shortcuts for Word 2007.

ctrl+2 ctrl+5 ctrl+0 (zero)

Double-space lines. Set 1.5-line spacing. Add or remove one line space preceding a paragraph.

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25. Character and paragraph formatting Align paragraphs Switch a paragraph between centered and left-aligned. Switch a paragraph between justified and left-aligned. Switch a paragraph between right-aligned and left-aligned. Left align a paragraph. Indent a paragraph from the left. Remove a paragraph indent from the left. Create a hanging indent. Reduce a hanging indent. Remove paragraph formatting.

ctrl+e ctrl+j ctrl+r ctrl+l ctrl+m ctrl+shift+m ctrl+t ctrl+shift+t ctrl+q

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26. Character and paragraph formatting Apply paragraph styles Open Apply Styles task pane. Open Styles task pane. Start AutoFormat. Apply the Normal style. Apply the Heading 1 style. Apply the Heading 2 style. Apply the Heading 3 style.

ctrl+shift+s alt+ctrl+shift+s alt+ctrl+k ctrl+shift+n alt+ctrl+1 alt+ctrl+2 alt+ctrl+3

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300+ useful Keyboard Shortcuts for Word 2007.

27. Mail merge and fields: Perform a mail merge Preview a mail merge. Merge a document. Print the merged document. Edit a mail-merge data document. Insert a merge field.

alt+shift+k alt+shift+n alt+shift+m alt+shift+e alt+shift+f

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28. Mail merge and fields: Work with fields Insert a DATE field. Insert a LISTNUM field. Insert a PAGE field. Insert a TIME field. Insert an empty field. Update linked information in a Microsoft Office Word source document. Update selected fields. Unlink a field. Switch between a selected field code and its result. Switch between all field codes and their results. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Go to the next field. Go to the previous field. Lock a field. Unlock a field.

alt+shift+d alt+ctrl+l alt+shift+p alt+shift+t ctrl+f9 ctrl+shift+f7 f9 ctrl+shift+f9 shift+f9 alt+f9 alt+shift+f9 f11 shift+f11 ctrl+f11 ctrl+shift+f11

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29. Function key reference: Function keys

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300+ useful Keyboard Shortcuts for Word 2007.

f1 f2 f4 f5 f6 f7 f8 f9 f10 f11 f12

Get Help or visit Microsoft Office Online. Move text or graphics. Repeat the last action. Choose the Go To command (Home tab). Go to the next pane or frame. Choose the Spelling command (Review tab). Extend a selection. Update the selected fields. Show KeyTips. Go to the next field. Choose the Save As command (Microsoft Office Button ).

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30. Function key reference: SHIFT+Function key Start context-sensitive Help or reveal formatting. Copy text. Change the case of letters. Repeat a Find or Go To action. Move to the last change. Go to the previous pane or frame (after pressing F6). Choose the Thesaurus command (Review tab, Proofing group). Shrink a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Choose the Save command (Microsoft Office Button ).

shift+f1 shift+f2 shift+f3 shift+f4 shift+f5 shift+f6 shift+f7 shift+f8 shift+f9 shift+f10 shift+f11 shift+f12

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300+ useful Keyboard Shortcuts for Word 2007.

31. Function key reference: CTRL+Function key Choose the Print Preview command (Microsoft Office Button ). Cut to the Spike. Close the window. Go to the next window. Insert an empty field. Maximize the document window. Lock a field. Choose the Open command (Microsoft Office Button ).

ctrl+f2 ctrl+f3 ctrl+f4 ctrl+f6 ctrl+f9 ctrl+f10 ctrl+f11 ctrl+f12

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32. Function key reference: CTRL+SHIFT+Function key Insert the contents of the Spike. Edit a bookmark. Go to the previous window. Update linked information in an Office Word 2007 source document.

ctrl+shift+f3 ctrl+shift+f5 ctrl+shift+f6 ctrl+shift+f7 ctrl+shift+f8, and arrow keys ctrl+shift+f9 ctrl+shift+f11 ctrl+shift+f12

Extend a selection or block.

Unlink a field. Unlock a field. Choose the Print command (Microsoft Office Button ).

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33. Function key reference: ALT+Function key Go to the next field. Create a new Building Block. Exit Office Word 2007.

alt+f1 alt+f3 alt+f4

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300+ useful Keyboard Shortcuts for Word 2007.

alt+f5 alt+f6 alt+f7 alt+f8 alt+f9 alt+f10 alt+f11

Restore the program window size. Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. Find the next misspelling or grammatical error. Run a macro. Switch between all field codes and their results. Maximize the program window. Display Microsoft Visual Basic code.

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34. Function key reference: ALT+SHIFT+Function key Go to the previous field. Choose the Save command (Microsoft Office Button ). Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Display a menu or message for a smart tag.

alt+shift+f1 alt+shift+f2 alt+shift+f7 alt+shift+f9 alt+shift+f10

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35. Function key reference: CTRL+ALT+Function key Display Microsoft System Information. Choose the Open command (Microsoft Office Button ).

ctrl+alt+f1 ctrl+alt+f2

v up Shortcuts published under Creative Common License where possible. Website: Copyright 2006-2012. Terms of Use

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