MAKATI HIGH SCHOOL

SENIOR HIGH SCHOOL

STOCKWISE MICROSOFT ACCESS

DE GUZMAN,SOPHIA | DATABASE DEVELOPER & DATA SCIENTIST

OCTOBER 29,2024
SUBMITTED DATE

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 Table of Contents
Cover Page —-------------------------------------------------------------------------------------- 1

Table of Contents —-------------------------------------------------------------------------------- 2

Introduction —-------------------------------------------------------------------------------------- 3

a. Project Content —--------------------------------------------------------------------------- 3

b. Objective —------------------------------------------------------------------------------------ 3

c. Scope & Limitations —--------------------------------------------------------------------- 3-4

Project Analysis —---------------------------------------------------------------------------------- 4

Project Design —------------------------------------------------------------------------------------- 4-5

Project Development —-----------------------------------------------------------------------------5

a. User Interface —-------------------------------------------------------------------------------- 5

b. Database —--------------------------------------------------------------------------------------- 5

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 Introduction

A. Project content

Stock Wise serves to streamline the tracking and distribution of supplies within

Schools.This new way the school can keep track of supplies, reduce waste, and improve

operational efficiency. Stock Wise offers real-time supply levels data as well as usage

patterns to enable informed decision-making, thereby taking a proactive approach to

resource utilization.

B. Objection

StockWise aims to help schools optimize their stock levels. It uses real-time analytics to

predict and manage stock levels, reducing slow-moving or dead stock while minimizing

stockouts and sales. StockWise offers features such as real-time inventory analytics,

inventory optimization, multi-channel management, product identification, purchase order

management, reorder management, reporting and analytics, supplier management, and

warehouse management. The system's features include product identification, purchase

order management, reorder management, reporting and analytics, supplier management,

and warehouse management.

C.Scope and Limitation

quantity, type, and location. Users can easily request specific supplies, and the system will

track the status of these requests. Comprehensive reporting and analytics will provide

insights into supply levels, utilization, and request fulfillment. The system will also include

user management features, allowing for the creation of accounts with different access and

permissions. Standard integration with existing systems, such as spreadsheets or

databases, will ensure seamless data flow.The free version of this system offers core

functionality, but with limitations compared to its paid counterpart. While it provides basic

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inventory tracking, request management, and reporting, it lacks advanced features like

sophisticated reporting, automation, and seamless integration with other systems.

Additionally, scalability is limited, making it less suitable for organizations with large

inventories or high volumes of supply requests. Security measures are basic, and

customization options are minimal, primarily focused on branding and basic

reporting.Support for the free system is primarily limited to online documentation and a basic

forum. While users retain ownership of their information, the application may collect

anonymized data for analytical purposes.

Project Analysis

Implementing a structured Gantt chart schedule, we began the development of Stock Wise, a

Microsoft Access inventory management software, Starting with planning, where we evaluated

needs and established key features. Next is Finding the appropriate title and defending it,

followed by arranging the introduction and creating an Entity-Relationship Diagram (ERD) to

show database relationships. The next step was encoding in Microsoft Access, where we entered

the database and queries. Forms and reports were then made to show the data. The

development phase of the Ms Access database included creating tables based on the ERD,

putting CRUD operations into place, and testing data linkages. Lastly, revising and completing the

data as well as the report and form designs

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 Project Design

The ERD depicts a system for managing the

flow of items from donation to distribution. It

includes entities like donations, custodians,

requests, items, received items, distributed

items, and suppliers. Each entity has specific

attributes that uniquely identify each record,

such as donation ID, custodian ID, item ID, and

supplier ID. The relationships between these

entities are represented by lines connecting

them, showing how items are tracked throughout the process. For example, one donation can have

multiple items, and one custodian can manage multiple donations. The diagram also shows how items are

received from suppliers and distributed to recipients, highlighting the connections between the different

parties involved in the process.

Project Development

a. User Interface

This is an item form that is asking for

the item ID and the name of the item,

and how many pieces there are. For

example, an item ID as shown here is

50050. The name of the item is Hygiene

Kit. The number of pieces shown here

is 500,000. Then, there are navigation

buttons that could be the previous and

next entries.

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 A request form for student desks. This

includes a request ID, the item

requested, which in this case is student

desks, the number of items, and an

item ID. The example illustrated has a

request ID of 20001, requests 500,000

student desks, and has an item ID of

50001.

This is the distributed report of

StockWise which outlines the

distribution of items of teachers

and master teachers. The report

includes a Distributed ID, the

type of employee, and the item

received. Some examples

include student desks, teacher

desks, chairs in the classroom,

whiteboards, smartboards,

computers, etc.

This is the suppliers report of

StockWise. It shows supplier ID,

company name, contact person,

contact number and email

addresses among variously

other suppliers. Included in the

list are Apex Supplies Co.,

Prime Solutions Inc. among

others.

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b. Database

TABLES

The image on the left side is the ITEM table it

holds inventory data for a school or other

educational establishment. It provides a list of

different items together with their individual item

IDs and the quantity of each item. The table

contains a few dozen to hundreds of thousands of

pieces of furniture, technology, classroom

materials, and safety equipment.

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 The picture on the left side is the

REQUEST table for supplies our school

needs. With columns presenting the

request ID, the requested item, the

quantity of items requested, and the

associated Item ID, each row

represents a different request. The

requested items include everything from

technology such as computers and

projectors with classroom supplies,

safety gear, and even uniforms, as well

as furniture such as student desks and

classroom chairs. This table is used to

manage inventories and purchases, to

ensure the school has the tools it

needs to run efficiently.

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 The picture on the left shows the

SUPPLIERS table for the

materials our school will

purchase. With details like their

provider ID, firm name, contact

person, phone number, and

email address, each row

represents a distinct provider.

The length of the list indicates

that the company has a large

number of suppliers from a

variety of industries. This table

is used for ordering,

communication, and relationship management with suppliers. It may also be used to monitor supplier

performance. This information is used by the School to maintain good ties with its suppliers and guarantee

effective purchases.

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 The picture on the left shows the

DONATION table, an inventory of

donations given to a school. The

donation's ID, item ID, name, and

quantity of donated products are listed

in the columns of each row, which each

represents a distinct donation. The list

contains a wide range of products,

including classroom supplies,

computers, furniture, and safety gear.

The regular gift of 5000 items each item

points to either a large-scale donation

or a systematic donation procedure.

This table is used to keep track of

donations that the school receive

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 The picture on the left shows
the RECEIVED table, which

keeps track of the goods that

are received from different

suppliers and donors. The table

has a broad range of dates,

from January 2024 to February

2027, indicating a continuous

tracking process. Each row

represents a distinct delivery,

with columns containing the

Received ID, the name of the

receiver, the name of the supplier, the date and time of receipt, the number of items received, the Supplier

ID, and the Item ID. The range of vendors and products points to a varied procurement procedure, most

likely for a sizable company or establishment. This data is probably utilized for tracking supplier

performance, managing inventories, and possibly creating bills or reports.

The picture on the left shows the CUSTODIAN table,

which includes details about the custodians at a

school. Each custodian's ID, name, phone number,

and employee type are listed. Numerous positions are

listed in the table, including Master Teacher, Teacher,

Guidance Counselor, and Teacher 3. This table is

probably for scheduling or task assignment,

communication facilitation, and custodian information

management.

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 The picture on the left shows the

DISTRIBUTED table, which keeps

track of how things are distributed

inside a school. With columns

describing the distributed ID, the

person in charge of the distribution, and

the item that was distributed, each row

corresponds to a distinct distribution

event. The products that are listed in

the table, such as classroom materials,

technology, furniture, and safety gear.

Teachers, master teachers, and other

staff members are among the

employees in charge of distribution.

This table is used to track item usage,

manage inventory distribution, and

provide reports on item distribution.

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QUERIES

The picture on the left shows the

CUSTODIAN query is a result from a

custodian database. The query is likely

searching for custodians with the job

title "Teacher 3". The table lists the

names of custodians who match this

criteria, indicating that there are multiple

individuals with this specific role.

The picture on the left shows the

CUSTODIAN query is also a

result from a custodian

database.This query is

searching for custodians with

the job title "Teacher 1". The

query lists the Custodian ID,

name, and job title of custodians

who match this criteria.

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 The picture on the left

shows the CUSTODIAN

query . Each row

represents a different

custodian, with columns

detailing their Custodian

ID, name, and type of

employee. The table

includes a variety of

roles, such as Master

Teacher, Teacher,

Guidance Counselor,

and Teacher 3,

suggesting a diverse

staff structure.

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 The picture on the left shows the

DISTRIBUTED query . The query searches for

documents pertaining to "Master Teachers"

who distributed the item. The Distributed ID

and Type Of Employee, which is always

"Master Teacher" in every row, are listed in the

table. showing that Master Teachers who have

distributed goods are linked to several entries.

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 The picture on the left

shows the

DISTRIBUTED query .

The query is likely

searching for records

related to "Teachers"

who have distributed

items. The table lists the

Distributed ID, the Type

Of Employee, which is

consistently "Teacher" in

every row, and the item

that was distributed. .

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 The picture on the left shows the DONATION

query . The query is likely searching for records

related to "Teachers" who have distributed

items. The table lists the Distributed ID, the

Type Of Employee, which is consistently

"Teacher" in every row, and the item that was

distributed.

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 The picture on the left shows the ITEM

query . Is a list of items and their

quantities. The table has columns for

Item ID, Name of Item, and Pieces of

Item. The list includes a wide range of

items, including furniture, technology,

classroom supplies, safety equipment,

and even uniforms. The quantities vary

significantly, suggesting that this is a

comprehensive inventory list for an

organization or institution. This

information is likely used for managing

inventory, placing orders, and

potentially for budgeting or planning.

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The picture on the left shows the ITEM query1 . It is a list of

items and their quantities. The table has columns for Item ID,

Name of Item, The list includes a wide range of items,

including furniture, technology, classroom supplies, safety

equipment, and even uniforms. The quantities vary

significantly, that this is a comprehensive inventory list

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 The picture on the left

shows the ITEM query 2

.The table has columns

for Item ID, Name of

Item, Distributed ID, and

Type of Employee. The

list includes a wide range

of items, including

furniture, technology,

classroom supplies,

safety equipment, and

even uniforms. . The

Type of Employee

column shows "Teacher,"

indicating that teachers

are responsible for

distributing these items.

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 The picture on the left shows

the ITEM query 3.The table has

columns for Item ID, Name of

Item, and Pieces of Item. The

list includes a wide range of

items, including furniture,

technology, classroom supplies,

safety equipment, and even

uniforms. The quantities vary

significantly, suggesting that this

is a comprehensive inventory list

for an organization or institution.

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 The picture on the left shows the

RECEIVED query a list of records with

their corresponding Received IDs and

timestamps of when they were

received. The timestamps range from

January 15, 2024, to February 17,

2027,

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 The picture on the left shows

the RECEIVED query 1 a list of

individuals who have received

items. The table has columns for

Received ID, Name of Receiver,

and Number of Item. The list

includes a variety of individuals,

with a mix of titles like "Mrs.",

"Ms.", and "Mr." The Number of

Item column shows a wide

range of quantities,

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 The picture on the left shows the REQUEST query a

list of individuals who have received items. The table

has columns for Received ID, Name of Receiver, and

Number of Item. The list includes a variety of

individuals, with a mix of titles like "Mrs.", "Ms.", and

"Mr." The Number of Item column shows a wide range

of quantities,

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 The picture on the left shows the SUPPLIERS

query. The table has columns for Name of

Company, Contact Person. The list includes a

variety of companies, with different names and

contact people.

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 The picture on the left shows the

SUPPLIERS query 1. a list of

suppliers and their contact

information. The table has

columns for Supplier ID, Contact

Person, and Contact number.

The list includes a variety of

companies, with different names

and contact people.

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